Personal Assistant: Office of the Director: Traffic LAW

Overview

Provide secretarial and administrative support to the Director of Traffic Law in the Western Cape Mobility Department, requiring Grade 12 plus a secretarial diploma and three years' experience.

Requirements

• Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification;
• A minimum of 3 years experience in rendering a support service to management/ senior management.
• Competencies: Knowledge in the following: Implement legislation, regulatory frameworks, policies and best practices relevant to the line functions; use information systems that support the management of knowledge and information relating to the line function; manage Traffic Law Enforcement operations and organisational structures; coordinate reporting and information management processes within a geographically dispersed operational environment; manage records and electronic information systems; coordinate departmental planning, performance reporting and governance processes; manage projects; implement operational management practices; manage procurement and tendering processes; manage public service procedures, processes and systems; manage financial processes in accordance with the Public Finance Management Act, National Treasury Regulations, Provincial Treasury Instructions and other applicable financial policies, prescripts, directives and collective agreements; perform administrative procedures and processes; manage general office administration and databases; use relevant software packages and computer programmes effectively; operate general information support systems such as BAS;
• Skills: perform numeracy and literacy functions; perform legal administration; use computer systems effectively; communicate effectively in the required language; organise and plan activities; maintain effective interpersonal relationships; communicate effectively in writing; liaise and network with clients and stakeholders; compile and write reports; conduct research; solve problems; manage projects; uphold high ethical standards; maintain confidentiality;
• Other: gather and analyse information; demonstrate self-management and motivation; maintain good telephone etiquette; demonstrate reliability; act with tact and discretion; communicate effectively with people at different levels and from diverse backgrounds; research and analyse documents and situations; work effectively under pressure; work irregular hours when required; meet tight deadlines; maintain safety and security awareness.

Duties

• Provides a secretarial/receptionist support service to the director;
• Renders administrative support services;
• Provides support to the director regarding meetings;
• Supports the director with the administration of the director's budget;
• Studies the relevant public service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.

How to apply

Only applications submitted online will be accepted. To apply submit your application online only: via http://www.westerncape.gov.za/jobs or https://westerncapegov.erecruit.co

Enquiries: Ms Antoinette Fennie Tel No: (021) 911 2333

Notes

Shortlisted candidates will be required to attend interviews on a date and time determined by the department and will be required to submit duly completed and signed vetting and supporting documentation within the timeframe communicated by the WCG and prior to the interview date. Failure to provide the required duly completed and signed vetting and supporting documentation within the prescribed timeframe, without reasonable justification, may result in the shortlisted candidate not being considered further in the current recruitment and selection process. All shortlisted candidates shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. The selection process will be guided by the EE targets of the employing department. By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving. Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00. Contact the helpline at 086 137 0214. For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered. OTHER POSTS