Assistant Director: Supply Chain Management (ACQUISITION

Overview

Assistant Director for Supply Chain Management (acquisition) at the Department of Sport, Recreation, Arts and Culture Head Office in Qonce, requiring a diploma or degree and three years' supervisory SCM experience.

Requirements

• National Senior Certificate, plus a National Diploma (NQF L6) or preferably a B Degree (NQF L7) as recognized by SAQA) in Supply Chain Management / Procurement Management / Logistics Management / Purchasing Management // Financial Management / Accounting.
• A minimum of three (3) years’ experience in Supply Chain management environment, particularly in acquisition/procurement at a supervisory level (SL 7 / 8).
• A good understanding of the Public Service Supply Chain Management Framework, PFMA and Treasury Regulations, PPPFA, SCM/Acquisition Management.
• Good knowledge of financial systems (LOGIS and BAS).
• Technical proficiency in SCM and Acquisition Management, sound analytical and problem-solving skills, communication and report writing skills, leadership and supervisory skills, strategic management, Conflict Management, financial management, people management skills.
• Excellent in administrative, coordination and organizational skills.
• As well as computer skills.
• Ability to work under pressure and independently.
• A valid code 08 driving license.

Duties

• Monitor the implementation of demand and acquisition processes: Coordinate the invitation, evaluation and adjudication of quotations.
• Investigate the availability of the required source in the market.
• Assess the needs of the end users.
• Compile Demand Management Plan and Procurement Plan.
• Promote and ensure compliance with the Broad-Based Black Economic Empowerment Act (BBBEE) and the Preferential Procurement Policy Framework Act, 2000 (Act 5 of 2000) (PPPFA) in the Department.
• Ensure that optimal sourcing strategies and techniques are used.
• Establish and maintain a database of suppliers when obtaining quotations.
• Co-ordinate and facilitate Procurement Committee Meetings Demand and Acquisition Management including overseeing secretariat function of Bid Committees I.e.
• Bid Specification Committee, Bid Evaluation Committee and Bid Adjudication Committee.
• Maintenance of up-to-date asset register: Ensure that all assets are recorded in the asset register.
• Ensure that new acquisitions are recorded in the asset register.
• Reconcile asset register with BAS.
• Ensure that asset reconciliation through physical verification is being conducted quarterly.
• Efficient management of assets: Ensure that assets are marked and bar coded.
• Manage the movement of assets and the signing of transfer forms.
• Review asset description.
• Management of disposal: Championing the disposal of assets to NGOs for districts.
• Ensure that all assets identified for disposal are bar-coded and listed correctly.
• Ensure proper keeping of all assets that have been disposed of.
• Consolidate asset register for all districts.
• Ensure management, maintenance and safekeeping of assets.
• Performance of logistics management: Ensure that stock counting is done quarterly.
• Produce status report on the findings of stock taking.
• Monitoring of the ordering, receipt and storing of stationery and printing consumables.
• Implementation of policies to minimize risk of losses: Ensure that all stock items are reported and follow-up is done.
• Ensure that all officials are aware of the loss control policies.
• Manage the allocated resources of the Sub-directorate in line with legislative and departmental policy directives and comply with corporate governance and planning imperatives: Maintain high standards by ensuring that the team / section produces excellent work in terms of quality / quantity and timeliness.
• Delegate functions to staff based on individual potential provide the necessary guidance and support and afford staff adequate training and development opportunities.
• Ensure timeous development of job description and implementation of Work Plans and Personal Development Plans (PDP’s) for all employees in the Sub directorate.
• Manage daily employee performance and ensure timely Performance Assessments of all subordinates.

How to apply

Enquiries: R. Swartbooi – Head Office – (eQonce) Tel No: (043) 492 0949 e- Recruitment Technical Enquiries – recruitment@ecsrac.gov.za

Notes

Persons with disabilities are encouraged to apply. Applications must be submitted on a duly completed New Z83 form (effective from 01 January 2021), e-Recruitment System automatically generates Z83 immediately you press apply and generate Z83. Applicants are not required to submit copies of qualifications and other relevant documents upon application but must submit a fully completed Z83 form and detailed Curriculum Vitae. NB: 83 in the e-recruitment system is currently not signable; so, applicants who submitted applications via the e-recruitment system will not be disqualified for an unsigned Z83 instead will be requested to sign on/or before the interview day. View the list of the positions you applied for on “My Job Applications” and do note that the system Z83 does not reflect work experience and qualifications, however, every detail of your information does reflect to the Recruitment team. Shortlisted candidates will be required to submit certified copies of qualifications, and other relevant documents (like a copy of Permanent Resident Permit for Non-RSA Citizens/Permanent Resident Permit Holders to HR on or before the interview date. Failure to submit all the required documents will disqualify the application. Correspondence will be limited to short-listed candidates only. If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful. Selected candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/ study verification and previous employment verification). All shortlisted candidates, including the SMS shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements, and the other must be an integrity (ethical conduct) assessment. The Selection Panel will recommend candidates to attend a generic Managerial Competency Assessment in compliance with the DPSA Directive on the implementation of Competency-based Assessment. Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/ knowledge test. The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools. Successful candidates will be appointed on a probation period of twelve 12/24 months. It is the objective to address the Employment Equity Affirmative Action Measures in line with the Employment Equity Plan and to achieve equitable representation across race and gender. The EE targets of the recruiting Department will be adhered to although the applications are welcome from all racial groups. The Recruiting Department reserves the right to amend/ review/ withdraw the advertised posts if by so doing, the best interest of the department will be well served. (Females and People with Disabilities are also requested to apply and indicate such in their applications). Misrepresentation in the application documents will result in automatic disqualification and disciplinary action in the event the candidate has already been appointed. SMS pre-entry certificate (Nyukela) must be submitted prior appointment. Full details can be sourced by following the link: https://www.thensg.gov.za/training-course/sms-pre-entry- programme Note: Due to austerity measures, the Department will not carry any related costs (transport, accommodation, and meals) for candidates attending pre-selection assessment/s and interviews. Due to austerity measures, the Department will not carry any related costs (transport, accommodation, and meals) for candidates attending pre-selection assessment/s and interviews. OTHER POSTS