Director: Office of the Director-general

Overview

Director role in the Office of the Director-General at the Department of Sport, Arts and Culture, managing governance structures, parliamentary liaison and stakeholder coordination in Pretoria.

Duties

• Manage Governance Structures, Parliamentary and Stakeholder Coordination- Manage the implementation of governance and transformation initiatives in support of the department's strategic objectives;
• Coordinate the functioning of governance structures, committees and forums within the office of the Director- General;
• Coordinate FOSAD Cluster activities, governance forums and institutional policy coordination processes;
• Manage parliamentary liaison services, including the coordination of parliamentary questions, committee responses, briefing notes and submissions;
• Monitor the implementation of decisions and resolutions arising from governance structures and provide progress reports;
• Develop and implement governance systems, procedures and standard operating processes to strengthen institutional governance;
• Coordinate stakeholder engagement and institutional governance initiatives with relevant stakeholders;
• Facilitate governance-related planning, monitoring, evaluation and reporting processes;
• Conduct research and provide technical advice on governance and departmental institutional effectiveness;
• Manage and coordinate administrative support to the District Development Model (DDM)-Manage the provision of administrative, secretariat and coordination support services within the office of the DG;
• Manage registry, records and document management services within the office of the DG, ensuring compliance with records management framework;
• Coordinate the department's participation in DDM structures and related activities, meetings and reporting requirements;
• Monitor implementation of DDM commitments, resolutions, action plans and provide progress reports to management;
• Facilitate collaboration and information sharing with national, provincial and local government stakeholders to support DDM implementation;
• Coordinate departmental participation in DDM initiatives;
• Coordinate administrative systems and support processes to improve operational efficiency;
• Provide recommendations for improved operational efficiency within executive support structures;
• Review and consolidate submissions within the Chief Directorate;
• Coordinate departmental input into MINMEC, NEDLAC and related intergovernmental forums;
• Coordinate Institutional Governance Compliance and Reporting-Manage and monitor compliance with governance policies, frameworks, procedures and applicable prescripts; coordinate the compilation and submission of governance, parliamentary and executive administrative reports;
• Manage and track implementation of governance-related commitments and recommendations arising from governance structures and oversight bodies;
• Identify governance, compliance and operational risks requiring management intervention;
• Coordinate departmental responses to governance-related audit findings and monitor the implementation of action plans;
• Monitor compliance with governance information and reporting requirements and ensure the timely submission of reports to relevant oversight structures;
• Provide governance support and advice to management and relevant stakeholders;
• Coordinate Intergovernmental and Stakeholder Relations-Manage and coordinate the department’s participation in intergovernmental structures and forums;
• Coordinate engagements with government departments, public entities and other relevant stakeholders to support the achievement of departmental objectives;
• Develop and maintain stakeholder databases and engagement plans to strengthen institutional coordination;
• Monitor implementation of stakeholder commitments, resolutions and action plans and provide progress reports to management;
• Facilitate information sharing coordination and collaboration within spheres of government;
• Coordinate departmental participation in governance, parliamentary and stakeholder platforms to ensure the timely preparation of briefing documents, reports and submissions;
• Provide secretariat and administrative support for stakeholder and intergovernmental forums;
• Manage the Directorate-Provide strategic leadership, management and performance oversight of human, financial, information and other resources within the Directorate;
• Develop, implement, monitor and review the Directorate's operational and performance plans to ensure alignment with departmental priorities;
• Manage performance, risks, internal control and audit processes, and ensure the implementation of corrective action plans arising from audit findings and risk assessment;
• Consolidate and coordinate reports, submissions and presentations on governance structures;

How to apply

Applicants must use this link below to access DSAC E-Recruitment System https://erecruit.dsac.gov.za/public/login_test.php Hand delivery: Sealed envelope addressed to Chief Director: Human Resource Management and Development, Sechaba House, 202 Madiba Street, Pretoria Central. Postal mail to The Chief Director: Human Resource Management and Development, Private Bag X897, Pretoria, 0001.

Enquiries: Dr C Khumalo Tel No: (012) 441 3439

Notes

Please create a user profile by completing all required personal information and setting up your login credentials. Once registration is complete, log in to the system and you will be directed to the “Welcome Page”. From the Welcome Page, you may browse all vacant positions opportunities listed below. Applicants are strongly advised to complete all information required for the electronic Z83 form on the system before applying for any position. The Z83 form has been adopted into the system, and applications cannot be processed unless all mandatory fields are completed. After completing your profile and Z83 information, you may apply for any relevant advertised position through the system. Ensure that your application is fully completed and submitted before the closing date, as incomplete or late applications will not be considered. Once submitted, the system will provide a confirmation message indicating that your application has been successfully received. The e- Recruitment portal is also accessible via smartphones and other mobile devices. Correspondence will be limited to shortlisted candidates only. Only shortlisted candidates will be required to bring certified copies of ID, Driver’s licence (where required) and qualifications on or before the interview. Should you be in possession of any foreign qualification(s), it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA); Applicants must be South African citizens. Shortlisted candidates must avail themselves for a virtual or in-person panel interview at a date and time determined by DSAC. The applicant should make own arrangement for access to internet connectivity and equipment for this purpose. Applicants must note that pre-employment checks and references will be conducted once they are shortlisted. The appointment is also subject to a positive outcome on these checks, including security clearance, security vetting, qualification/study verification, citizenship verification, financial/asset record check, previous employment verification and criminal record. If an applicant wishes to withdraw an application, it must be done in writing. We encourage all applicants to declare any criminal and/or negative credit records. All shortlisted candidates shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment, the logistics of which will be communicated by the Department. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. The successful candidate will be required to enter into an employment contract and sign an annual performance agreement. The Department of Sport, Arts and Culture is an equal opportunity, affirmative action employer. The employment decision shall be informed by the Employment Equity Plan of the Department to achieve its Employment Equity targets. It is the Department’s intention to promote equity (race, gender and disability) through the filling of these posts. The Department reserves the right not to make an appointment and to use other recruitment processes, thus withdrawing this advert by notice on its communication channels. Prior to appointment for SMS post, a candidate would be required to complete the Nyukela Programme: Pre-entry Certificate to Senior Management Services as endorsed by the DPSA, which is an online course endorsed by the National School of Government (NSG). The course is available at the NSG under the name Certificate for entry into the SMS and the full details can be sourced from the following link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/.If you have not been contacted within three months of the closing date of this advertisement, please accept that your application was unsuccessful. We thank all applicants for their interest. MANAGEMENT ECHELON