Senior Administrative Officer

Overview

Provide administrative support, maintain procedures, and manage procurement within the Department of Water and Sanitation at Level 8.

Requirements

• A relevant NQF level 6 qualification in Administration /Public Management.
• Three (3) years’ experience in administrative matters.
• Knowledge of administrative procedures.
• Knowledge of labour law and dispute resolution process.
• Basic financial management and knowledge of PFMA, knowledge of National Archive Act Computer literacy.
• Client orientation and customer focus.
• People and diversity management.
• Accountability and ethical conduct.
• Problem solving and analysis.
• Disclosure of a valid unexpired driver`s license.

Duties

• Provide administrative support to all personnel in the component.
• Implement and maintain administrative procedures.
• Analyse the components of business plan and procurement trends.
• Implement policies and engage suppliers for purchased materials.
• Develop and execute action plans for the section.
• Render financial administration to the component.
• Develop implementation plans and ensure adherence to financial procedures.
• Compile and present monthly financial reports to management.
• Assist with budget compilation and oversee financial claims such as S&T advances and travel expenses.
• Establish and maintain early warning systems for financial monitoring.
• Render procurement administration.
• Advise management on effective administrative practices.
• Identify and address administrative gaps.
• Ensure proper application of disciplinary procedures and labour issue management.
• Maintain records on goods and services procured, providing accurate statistics.
• Maintain register of the component.
• Allocate tasks and track progress to ensure timely compilation.
• Maintain and update the register of the component.
• Managing Assets Implement approved resolutions.
• Render Human Resources and supervision.
• Supervise staff, assign tasks, and monitor performance.
• Produce statistical reports and ensure that file maintenance systems are maintained.
• Keep HR tasks and compile monthly HR reports.
• Implement PMDS for the component.
• Arrange workshops, meetings and events as needed.
• Apply discipline.

How to apply

Interested applicants must submit their applications via the online link https://erecruitment.dws.gov.za

Enquiries: Ms P Adonis Tel No: (041) 508 9778

Notes

Other related documentation such as copies of qualifications, identity document, driver’s license etc need not to accompany the application when applying for a post as such documentation must only be produced by shortlisted candidates during the interview date in line with DPSA circular 19 of 2022. With reference to applicants bearing professional or occupational registration, fields provided in Part B on the online Z83 must be completed as these fields are regarded as compulsory. Failure to complete or disclose all required information will automatically disqualify the applicant. No late applications will be accepted. Shortlisted candidates will be subjected to suitability checks (SAQA verification, reference checks criminal and credit checks). SAQA evaluation certificate must accompany foreign qualifications (only when shortlisted). Applications that do not comply with the above- mentioned requirements will not be considered. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity and a pre-entry certificate obtained from the National School of government is required prior to the appointment. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Candidates will be required to complete a financial disclosure form and undergo security clearance. Foreigners or dual citizenship holders must provide a police clearance certificate from country of origin (only when shortlisted). The Department of Water Sanitation is an equal opportunity employer. In the filling of vacant posts, the objectives of section 195 (1) (i) of the Constitution of South Africa, 1996 (Act No: 108 of 1996) the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act No: 55 of 1998) and relevant Human Resources policies of the Department will be taken into consideration. Correspondence will be limited to short-listed candidates only. If you do not hear from us within three (3) months of this advertisement, please accept that your application has been unsuccessful. Faxed applications will not be considered. The department reserves the right not to fill these positions. Women and persons with disabilities are encouraged to apply and preference will be given to the EE Targets. OTHER POSTS