Assistant Director: Persal and Vulindlela Operations (IMS)

Overview

Manage PERSAL and Vulindlela system operations, maintenance and enhancement at National Treasury in Pretoria, requiring an IT diploma and three years of application support experience.

Requirements

• A Grade 12 is required coupled with a minimum National Diploma (NQF 6 in Information Technology or Information Systems/Business Analysis.
• A Bachelor’s degree (NQF 7) in any of the above disciplines is added advantage.
• A Qualification in Project Management is added advantage.
• A minimum of 3 years’ experience obtained in an application/system support or operations environment.
• Experience in transversal financial management systems operations and support processes (incident, problem, change and release management).
• Experience in Project Management (IT Systems Implementation).
• Knowledge and experience of the public-sector financial framework and end-user support in a multi-stakeholder environment.
• Experience in HR and Salary maintenance/reporting.
• Knowledge and experience of PERSAL and its operations.

Duties

• System Maintenance, Enhancement and Modernisation: Develop, maintain, configure and enhance PERSAL, Vulindlela, MIS, ad hoc reporting and related transversal financial management systems in line with approved procedures, standards, controls and business requirements.
• Analyse policy, business and user requirements and translate approved changes into functional specifications, configuration requirements, implementation actions and reporting requirements.
• Support maintenance, modernisation, patching, upgrade and enhancement initiatives across current and future financial management system platforms.
• Provide functional clarification and technical inputs to internal teams, consultants and service providers during design, development, configuration and implementation activities.
• System Configuration, Data Updates and Processing Controls: Create, amend, validate and maintain system codes, parameters, tables, calendars, workflows, salary notch codes, salary key scales, MIS classification codes and other configuration items.
• Coordinate approved bulk, programmatic and system- based updates across relevant systems, including payroll, salary adjustment, leave, package-structuring and reporting processes.
• Validate control totals, exception reports, adjustment schedules and system outputs to ensure accuracy, completeness and compliance before implementation or distribution.
• Investigate and resolve technical exceptions arising from configuration changes, programmatic updates, financial adjustments, interfaces and processing cycles.
• Testing, Quality Assurance and Implementation Readiness: Plan, coordinate and conduct testing and quality assurance for new functionality, enhancements, patches, upgrades, interfaces, reports and system maintenance activities.
• Validate that implemented functionality meets approved business, policy, technical and operational requirements prior to deployment.
• Support defect resolution, business readiness, stakeholder engagement, change and release activities and post-implementation validation.
• Prepare implementation communications, system messages, notices, technical outputs and deployment support material for affected users and stakeholders.
• Operations, Service Continuity, Access and Risk Control: Provide operational and functional support for transversal financial management systems in accordance with agreed service levels, governance processes and security requirements.
• Monitor service issues, incidents, service requests, system availability, processing risks, turnaround times and stakeholder feedback, and coordinate approved corrective and preventive actions.
• Support user access management, role/profile maintenance and access review processes in accordance with security and segregation-of- duties requirements.
• Apply approved system controls to prevent irregular, duplicate, unauthorised or non-compliant payments and transactions, including the processing of deceased-employee salary freezes and related exceptions.
• Reporting, Stakeholder Support, Governance and Documentation: Develop, maintain and enhance MIS, ad hoc reports and related reporting functionality to support operational, management, compliance and stakeholder information requirements.
• Liaise with departments, users, internal teams, policy owners, external institutions and service providers to identify, analyse and resolve system, reporting and operational issues.
• Ensure that system changes, reports, financial adjustments, support processes and stakeholder communications comply with approved policies, procedures, delegations, standards and controls.
• Maintain technical documentation, system rules, metadata, manuals, help functions, standard operating procedures, user guides, knowledge articles and control records.

How to apply

To apply visit: https://erecruitment.treasury.gov.za/eRecruitment

Enquiries: enquiries only (No applications): Recruitment.Enquries@treasury.gov.za

Notes

Effective from 7 April 2021, the National Treasury now utilizes an e-Recruitment System which means all applicants must login/register to apply for positions, we only accept hand delivered/posted applications should an applicant prove that he/she tried to apply via e-Recruitment with no success and the National Treasury ICT unit was unable to assist. The applicant’s profile on the e- Recruitment is equivalent to the newly approved Z83, and it is the responsibility of applicants to ensure their profiles are fully completed or their applications will not be considered, as per the DPSA Practice Note. Certain documentation will still be required to be uploaded on the system such as copies of all qualifications including National Senior Certificate/Matric certificate, ID, etc., however these documents need not be certified at point of application, however certification will be required prior to attending the interview. Please note: All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. It should be noted that the National Treasury does not support the use of Artificial Intelligence (AI) in any of its recruitment and selection processes and will disqualify an application if it picks up the use of AI when completing assessments without acknowledging the source of information. Successful completion of the Nyukela Public Service SMS Pre-entry Programme as endorsed by the National School of Government, available as an online course on https://www.thensg.gov.za/training-course/sms-pre-entry-programme/, prior to finalisation of appointment, is a requirement for all SMS positions. All shortlisted candidates for SMS posts will be subjected to technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. All qualifications, criminal and SA citizenship checks will be conducted on all short-listed candidates and, where applicable, additional checks will be conducted in line with the new DPSA Directive effective 01 April 2024. Please note that by responding to our advertisement/s, you consent to the collection, processing, and storing of your Personal Information for internal HR processes in accordance with the Protection of Personal Information Act (POPIA), Act No. 4 of 2013. In the event that your application is unsuccessful, the Department will retain your personal information only for audit purposes as required by policies, only for a specific period, of which the submitted documents will then be destroyed as legislated in the National Archives Act. It is the applicant’s responsibility to have all their foreign qualifications (this includes O and A level certificates) evaluated by the South African Qualifications Authority (SAQA), at your own expense. Upon appointment, successful candidates will be required to disclose particulars of all registrable financial interests and to sign a Performance Agreement within 3 months from date of appointment and for candidates whose appointment exceeds 12 calendar months will be appointed on probation for the period of twelve (12) calendar months excluding leave taken as prescribed by Public Service Regulation 68. The status of your application will be visible on the e- Recruitment system. However, if you have not received feedback from the National Treasury within 3 months of the closing date, please regard your application as unsuccessful. Note: The National Treasury reserves the right not to fill the below-mentioned posts, withdraw or to put on hold a position and/or to re-advertise a post. All queries must be submitted via email addressed to the Human Resources Recruitment Support Team on Recruitment.Enquiries@treasury.gov.za. Kindly note that all National Treasury adverts published/LIVE on the eRecruitment System have a closing date listed and closing time of 12h00 (MIDDAY) on that closing date. The system is designed to automatically remove the advert from public view at exactly 12h00 (MIDDAY) of the said closing date for that post. There are no other means to submit applications post the closing date and time, if you have missed or delayed in submitting on time. MANAGEMENT ECHELON