Office Manager

Overview

Manage and coordinate information flow and provide executive administrative support to the Deputy Director-General at the Pretoria Head Office.

Requirements

• A relevant NQF level 6 qualification in Public Administration, Management Governance and Human Resource Management.
• Five (5) years’ experience in rendering administrative support service to Senior Manager.
• Advanced proficiency in Microsoft Office package.
• Good office management skills and support service administrative procedures.
• Sound organizational Planning and organising skills.
• Excellent communication skills (verbal and written).
• Good accountability and ethical conduct.
• The disclosure of a valid unexpired driver’s license.
• Knowledge and understanding of public service policies and administrative procedures.
• Knowledge of Basic financial management and PFMA.
• Knowledge of dispute resolution process.
• People and Diversity management.
• Problem solving and Analysis.
• The successful candidate must be highly reliable, self-motivated, flexible, creative, client and customer focused.
• Remains up to date regarding the prescripts, policies and procedures applicable to her / his work terrain to ensure efficient and effective support to the Deputy Director General.
• Good accountability and ethical conduct.

Duties

• Manage and coordinate the flow of information within the office Deputy Director General.
• Render executive administrative support services to the Deputy Director General.
• Procurement of goods and services, ensure that assets register is updated, assist with the coordination of monthly, quarterly and annual reports.
• Quality assurance of documentation and remain up to date with public prescripts, policies and procedure applicable to work terrain to ensure efficient support to the Office of the Deputy Director General.
• Draft correspondence and report to relevant stakeholders.
• Ensure effective and efficient records management system for all submissions and correspondences.
• Manage the E-filling and submission of the Branch.
• Coordinate and arrange / organise workshops, meetings and strategic planning session.
• Represent Manager at certain meetings and workshops.
• Manages queries of the office of the Deputy Director General.
• Management of financial and human resources in the Deputy Director General.
• Compilation of the budget in line with MTEF and PFMA and facilitate the process of budget projection with all the project managers.
• Monitor monthly and quarterly budget spending.

How to apply

Interested applicants must submit their applications via the online link https://erecruitment.dws.gov.za

Enquiries: Mr Vincent Molatana Tel No: (012) 336 8610

Notes

Other related documentation such as copies of qualifications, identity document, driver’s license etc need not to accompany the application when applying for a post as such documentation must only be produced by shortlisted candidates during the interview date in line with DPSA circular 19 of 2022. With reference to applicants bearing professional or occupational registration, fields provided in Part B on the online Z83 must be completed as these fields are regarded as compulsory. Failure to complete or disclose all required information will automatically disqualify the applicant. No late applications will be accepted. Shortlisted candidates will be subjected to suitability checks (SAQA verification, reference checks criminal and credit checks). SAQA evaluation certificate must accompany foreign qualifications (only when shortlisted). Applications that do not comply with the above- mentioned requirements will not be considered. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity and a pre-entry certificate obtained from the National School of government is required prior to the appointment. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Candidates will be required to complete a financial disclosure form and undergo security clearance. Foreigners or dual citizenship holders must provide a police clearance certificate from country of origin (only when shortlisted). The Department of Water Sanitation is an equal opportunity employer. In the filling of vacant posts, the objectives of section 195 (1) (i) of the Constitution of South Africa, 1996 (Act No: 108 of 1996) the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act No: 55 of 1998) and relevant Human Resources policies of the Department will be taken into consideration. Correspondence will be limited to short-listed candidates only. If you do not hear from us within three (3) months of this advertisement, please accept that your application has been unsuccessful. Faxed applications will not be considered. The department reserves the right not to fill these positions. Women and persons with disabilities are encouraged to apply and preference will be given to the EE Targets. OTHER POSTS