Deputy Director: Ifms Operations

Overview

Deputy Director: IFMS Operations role at National Treasury in Pretoria, requiring financial systems experience and a diploma in accounting or financial management.

Requirements

• A Grade 12 is required coupled with a minimum National Diploma (equivalent to NQF level 6) in Accounting or Financial Management.
• A Bachelor’s degree (equivalent to NQF level 7) in any of the above disciplines is an added advantage.
• A minimum 4 years’ experience of which 2 years should be on an Assistant Director level or equivalent obtained financial systems.
• Strong knowledge of transversal financial systems (such as BAS, LOGIS or PERSAL), analytical skills, and leadership capabilities.
• Knowledge of Public sector MTEF Process.
• Knowledge of Budgeting preparation and analysis.
• Knowledge of Microsoft Office especially for Excel.

Duties

• Policy Development: Budget Management, Monitoring and Control: Prepare and monitor operational and capital budgets, with chief directorate management.
• Compile, coordinate and support the management of the original and adjustment budgets, and provide MTEF input and consolidate inputs for compilation of Estimates of National Expenditure (ENE).
• Assist in maintaining projected estimates, schedules, and baselines.
• Liaise with service providers, internal stakeholders and relevant government departments on budget, financial administration and related operational matters.
• Review monthly reports and investigate fluctuations.
• Coordinate and consolidate inputs for monthly, quarterly and annual budget performance reports.
• Provide budget advisory support to management and ensure alignment between operational plans, procurement plans and available funds.
• Expenditure Control and Payments: Manage expenditure control, maintain financial records and supporting schedules, and prepare monthly cash flow and reconciliation reports.
• Review, verify, amend and consolidate expenditure-related payment submissions, including consultant rate cards, service provider invoices, software license fees, other payment requests and supporting documents.
• Manage cash flow and provide early warning reports on variances from planned expenditure.
• Maintain expenditure schedules and payment tracking records.
• Monitor cash flow and spending against approved allocations.
• Prepare monthly reconciliation, cash flow and expenditure reports.
• Process journals and address expenditure variances.
• Ensure compliance with financial prescripts and procedures.
• Provide advice and guidance on expenditure control and payment procedures.
• Asset Management and Administration: Quarterly updating of Asset Management Register of the Unit and recommend goods for disposal.
• Ensure compliance to the PFMA and Treasury Regulations.
• Reconcile asset register with Finance and/or National Treasury assets department.
• Coordinate the verification, movement and safeguarding of assets assigned to the unit.
• Monitor asset losses, transfers and disposals and ensure supporting documentation is complete and submitted timeously.
• Financial Management and Reporting: Manage and coordinate financial administration activities in support of the Chief Directorate’s operational and strategic priorities.
• Analyse expenditure, commitments and available funds to support accurate financial planning and decision-making.
• Coordinate the preparation and submission of monthly, quarterly and annual financial reports for management consideration.
• Review reconciliations, supporting schedules and financial records to ensure completeness, accuracy and audit readiness.
• Monitor compliance with the PFMA, Treasury Regulations, departmental policies and applicable financial prescripts.
• Identify financial risks, control weaknesses and reporting discrepancies and recommend corrective measures.
• Provide financial advice, guidance and support to managers, internal stakeholders and relevant governance structures.
• Resource Administration and Facility Management: General office administration management which includes fleet management, messenger services, office assistance, refreshments co-ordination, stationery requests and other procurement requests (VAS 2’s).
• Management of performance and development.
• Undertake general people management of subordinates which includes management of performance agreements, reviews, evaluations and other administrative functions of the sub-directorate.
• Establish, implement and maintain efficient and effective communication arrangements.
• Compile and submit all required administrative reports.
• Quality control of work delivered by employees.
• Plan and allocate work, manage leave and attendance, and ensure effective utilisation of human, financial and physical resources.

How to apply

To apply visit: https://erecruitment.treasury.gov.za/eRecruitment

Enquiries: enquiries only (No applications): Recruitment.Enquries@treasury.gov.za

Notes

Effective from 7 April 2021, the National Treasury now utilises an e- Recruitment System which means all applicants must login/register to apply for positions, we only accept hand delivered/posted applications should an applicant prove that he/she tried to apply via e-Recruitment with no success and the National Treasury ICT unit was unable to assist. The applicant’s profile on the e-Recruitment is equivalent to the newly approved Z83, and it is the responsibility of applicants to ensure their profiles are fully completed or their applications will not be considered, as per the DPSA Practice Note. Certain documentation will still be required to be uploaded on the system such as copies of all qualifications including National Senior Certificate/Matric certificate, ID, etc., however these documents need not be certified at point of application, however certification will be required prior to attending the interview. Please note: All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. It should be noted that the National Treasury does not support the use of Artificial Intelligence (AI) in any of its recruitment and selection processes and will disqualify an application if it picks up the use of AI when completing assessments without acknowledging the source of information. Successful completion of the Nyukela Public Service SMS Pre-entry Programme as endorsed by the National School of Government, available as an online course on https://www.thensg.gov.za/training-course/sms-pre- entry-programme/, prior to finalisation of appointment, is a requirement for all SMS positions. All qualifications, criminal and SA citizenship checks will be conducted on all short-listed candidates and, where applicable, additional checks will be conducted in line with the new DPSA Directive effective 01 April 2024. Please note that by responding to our advertisement/s, you consent to the collection, processing, and storing of your Personal Information for internal HR processes in accordance with the Protection of Personal Information Act (POPIA), Act No. 4 of 2013. In the event that your application is unsuccessful, the Department will retain your personal information only for audit purposes as required by policies, only for a specific period, of which the submitted documents will then be destroyed as legislated in the National Archives Act. It is the applicant’s responsibility to have all their foreign qualifications (this includes O and A level certificates) evaluated by the South African Qualifications Authority (SAQA), at your own expense. Upon appointment, successful candidates will be required to disclose particulars of all registrable financial interests and to sign a Performance Agreement within 3 months from date of appointment and for candidates whose appointment exceeds 12 calendar months will be appointed on probation for the period of twelve (12) calendar months excluding leave taken as prescribed by Public Service Regulation 68. The status of your application will be visible on the e-Recruitment system. However, if you have not received feedback from the National Treasury within 3 months of the closing date, please regard your application as unsuccessful. Note: The National Treasury reserves the right not to fill the below-mentioned posts, withdraw or to put on hold a position and/or to re-advertise a post. All queries must be submitted via email addressed to the Human Resources Recruitment Support Team on Recruitment.Enquiries@treasury.gov.za. Kindly note that all National Treasury adverts published/LIVE on the eRecruitment System have a closing date listed and closing time of 12h00 (Midday) on that closing date. The system is designed to automatically remove the advert from public view at exactly 12h00 (Midday) of the said closing date for that post. There are no other means to submit applications post the closing date and time, if you have missed or delayed in submitting on time. OTHER POSTS