Chief Director: Administrative and Secretariat Support

Overview

Lead administrative and secretariat support services for the Gauteng Executive Council, requiring an NQF 7 qualification and five years of senior managerial experience.

Requirements

• An NQF level 7 qualification in Public Administration, Public Management, Public Policy, Corporate Governance, or related field.
• A postgraduate qualification (NQF Level 8) in the related field will be an added advantage. 5 years of experience at a senior managerial level.
• Extensive experience in Secretariat and governance support services, Executive support to the Gauteng Executive Council, Heads of Departments and executive decision- making structures, administrative management and coordination of governance processes.
• Key Competencies: The successful candidate must demonstrate strategic leadership, governance and secretariat management, stakeholder and intergovernmental relations, policy development, programme coordination, and financial and people management capabilities.
• Extensive knowledge of the RSA Constitution of 1996, Public Service Act and Regulations, PFMA, PAIA, POPIA, PAJA, National Archives and Records Service Act, and other relevant governance frameworks.
• A sound understanding of the Gauteng Provincial Government environment, departmental mandates, business processes, strategic priorities, and governance structures is essential.
• Strong analytical, communication, report- writing, negotiation, decision-making, monitoring and evaluation, and compliance management skills are required.

Duties

• Provide strategic leadership and oversight of Executive Council governance, administrative and secretariat support services to ensure the effective functioning of the Executive Council, Heads of Department forums and related governance structures.
• Coordinate and manage the Executive Council Programme, including the planning and administration of Executive Council meetings, Sub- Committees, the Premier's Coordinating Forum, Head of Department Forum, Makgotla and other intergovernmental structures.
• Oversee the content design preparation, quality assurance, management and distribution of agendas, cabinet submissions, resolutions, minutes and related governance documentation, ensure compliance with legislative, policy and information security requirements.
• Manage the implementation and continuous improvement of the e-Cabinet system, EXCO records management processes and decision-tracking mechanisms to support accountability and monitoring of Executive Council resolutions.
• Provide integrated administrative, logistical, protocol and executive support services for high-level governance forums and meetings.
• Facilitate collaboration and stakeholder engagement across provincial, local and national government spheres to strengthen policy coordination and service delivery.
• Oversee the monitoring and reporting of the implementation of Executive Council decisions and programmes.
• Effectively manage financial, human, assets, information and operational resources of the Chief Directorate to promote excellent service delivery.
• ENQUIRES : Ms Sylvia Mtshali Tel No: (011) 355 6280

How to apply

Applications must be submitted only online at www.gautengonline.gov.za

Notes

Applicants must submit a fully completed and signed new Z83 Form; a comprehensive Curriculum Vitae (CV); and the relevant reference number quoted on the application. Applications submitted by email, fax, post or hand delivery will not be accepted. Failure to submit all the required documents will result in the application not being considered. Only shortlisted candidates will be required to submit certified copies of qualifications, identity documents and other supporting documents on or before the interview date, as directed by Human Resources. Applicants with foreign qualifications must submit a SAQA evaluation certificate if shortlisted. All shortlisted candidates, including SMS, shall undertake two pre-entry assessments. One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. Attend a DPSA-prescribed SMS Competency Assessment if recommended by the Selection Committee following the interview process. Appointment to an SMS post is subject to successful completion of the Nyukela Pre-Entry Programme (Certificate for Entry into the SMS) offered by the National School of Government (NSG). The successful candidate must provide proof of registration and successful completion of the programme prior to appointment. The cost of the programme is for the applicant's own account. For further information visit: www.thensg.gov.za/training. The successful candidate will be required to sign a Performance Agreement within three (3) months of assuming duty, disclose their financial interests in accordance with applicable regulations. Undergo personnel suitability checks, including criminal record, citizenship, credit, qualification and employment verification. The Gauteng Office of the Premier is committed to the principles of Employment Equity and fair representation. In line with the Department's Employment Equity Plan, preference will be given to suitably qualified candidates from designated groups. Particular consideration will be given to African females, Coloured males, Indian males, Indian females, White males, White females, and persons with disabilities, in order to promote equitable representation within the Department. By applying, applicants consent to the processing of their personal information in accordance with the Protection of Personal Information Act (POPIA). If you have not been contacted within three (3) months of the closing date, please consider your application unsuccessful. The Gauteng Office of the Premier reserves the right not to fill, withdraw or cancel the advertised post at any stage of the recruitment process. The Gauteng Office of the Premier thanks all applicants for their interest. No late applications will be considered. MANAGEMENT ECHELON