Assistant Director: Leases

Overview

Oversee lease management and coordinate facilities services across district offices in the Eastern Cape for the Department of Public Works & Infrastructure.

Requirements

• National Senior Certificate, National Diploma (NQF level 6 as recognised by SAQA) in Facilities Management/ Property Management / Horticulture & Landscaping / Real Estate / Building / Construction Management with 3 years’ experience at supervisory level or SL7/8 in Facilities Management.
• A valid driver’s licence.
• Knowledge and Skills: In-depth knowledge and understanding of legislative framework that governs Public Service.
• In-depth knowledge and understanding of GIAMA.
• Knowledge and understanding of PFMA.
• In-depth knowledge and understanding of Occupational Health and Safety Act and related buildings regulations.
• Knowledge and understanding of Facilities Management Policies, Procedures and Best Practices.
• Knowledge of Asset and Maintenance Management.
• Departmental service delivery principles.
• Departmental Strategic Planning.
• Departmental Annual Performance Plan.
• Policies and Procedures.
• Government Programmes.
• Provincial Growth and Development Plan for the Eastern Cape.
• Stakeholder and customer relationship management principles.
• Planning, coordination.
• Problem-solving and analytical ability.
• Facilities inspection and compliance monitoring.
• Report writing and data analysis.
• Stakeholder engagement and client relations. Communication.
• Client relationship management.
• Report writing and presentation.
• Computer literacy (MS Office, Facilities Management Systems).
• Project Coordination.

Duties

• Coordinate provision of cleaning services: Coordinate the provision of cleaning services across district facilities.
• Facilitate development of specifications and procurement processes for cleaning services.
• Monitor contractor performance and ensure compliance with service standards.
• Oversee contract administration, including verification of service delivery and certification of payments.
• Monitor cleanliness of government facilities to ensure adherence to departmental cleaning standards policies.
• Coordinate provision of gardening and beautification services: Coordinate provision of gardening and landscaping services for state facilities.
• Facilitate procurement and appointment of service providers in line with SCM processes.
• Monitor performance and quality of services delivered.
• Oversee contract implementation and compliance with environmental standards.
• Ensure alignment of services with departmental maintenance and beautification standards.
• Coordinate implementation of condition assessments: Coordinate implementation of condition assessments for state owned facilities.
• Analyse condition assessment reports to inform maintenance planning and prioritization.
• Facilitate development of maintenance plans and cost estimates based on condition assessment data.
• Provide reports to inform infrastructure and asset management decisions – making.
• Ensure proper recordkeeping of condition assessments and maintenance reports.
• Manage utilization inspection on state-owned buildings: Plan and conduct utilization inspections to assess use of allocated space.
• Monitor space utilisation and identify underutilized or non-compliant usage of facilities.
• Analyse inspection findings and compile reports to inform management decisions.
• Ensure compliance with GIAMA and space management standards.
• Monitor maintenance of utilisation and inspection records.
• Coordinate implementation of health and safety audits on state owned facilities: Coordinate implementation of occupational health and safety requirements across facilities.
• Monitor compliance with relevant OHS legislation and building regulations.
• Facilitate execution of health and safety inspections and audits.
• Analyse risks identified and recommended appropriate corrective interventions.
• Promote safe working environments in line with statutory and departmental requirements.
• Supervise the allocated resources: Maintain high standards by ensuring that the team / section produces excellent work in terms of quality / quantity and timeliness.
• Resolve problems of motivation and control with minimum guidance from Manager.
• Delegate functions to staff based on individual potential provide the necessary guidance and support and afford staff adequate training and development opportunities.
• Ensure timeously development of job description and implementation of Work Plans and Personal Development Plans (PDP’s) for all employees in the sub- directorate.
• Manage daily employee performance and ensure timely Performance Assessments of all subordinates.
• Ensure management, maintenance and safekeeping of assets

How to apply

Applications must be submitted as follows: via the provincial e-recruitment system accessible at: https://ecprov.gov.za and/or at https://erecruitment.ecotp.gov.za. The Provincial e-Recruitment System is available 24/7 and closes at 23: 59 on the Closing Date. To report any e- Recruitment System challenges send an email with your (i) ID Number, (ii) profile email address, (iii) details of your issue to: e-recruitment- bhisho@ecdpw.gov.za. Do not send any applications to this email address; should you do so, your applications/ CV will be regarded as lost and will not be considered. Technical support is limited to working hours: (08:00-16:30 Mon- Thursday and 08:00-16:00 on Friday). Hand-delivered/ E-Mailed/ Faxed/ Posted applications will not be accepted.

Enquiries: Ms. N. Ndawo at 083 627 2151 / Ms. S. Nenene at 083 657 2151 / Mr S. Mpumlwana at 083 627 2151 e-recruitment Technical Enquires: erecruitment-bhisho@ecdpw.gov.za

Notes

Queenstown: (Preference will be given to Youth, White Male) Aliwal North: (Preference will be given to Youth, African Males) Applications must be submitted on a duly completed New Z83 form (effective from 01 January 2021), e-Recruitment System automatically generates Z83 immediately you press apply and generate Z83. Applicants are not required to submit copies of qualifications and other relevant documents upon application but must submit a fully completed Z83 form and detailed Curriculum Vitae. NB: Z83 in the e-recruitment system is currently not signable; so, applicants who submitted applications via the e-recruitment system will not be disqualified for an unsigned Z83 instead will be requested to sign on/or before the interview day. View the list of the positions you applied for on “My Job Applications” and do note that the system Z83 does not reflect work experience and qualifications, however, every detail of your information does reflect to the Recruitment team. Shortlisted candidates will be required to submit certified copies of qualifications, and other relevant documents (like a copy of Permanent Resident Permit for Non-RSA Citizens/Permanent Resident Permit Holders to HR on or before the interview date. Failure to submit all the required documents will disqualify the application. Correspondence will be limited to short-listed candidates only. If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful. Selected candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/ study verification and previous employment verification). All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements, and the other must be an integrity (ethical conduct) assessment. The Selection Panel will recommend candidates to attend a generic Managerial Competency Assessment in compliance with the DPSA Directive on the implementation of Competency-based Assessment. Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/ knowledge test. The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools. Successful candidates will be appointed on a probation period of twelve 12/24 months. It is the objective to address the Employment Equity Affirmative Action Measures in line with the Employment Equity Plan and to achieve equitable representation across race and gender. The EE targets of the recruiting Department will be adhered to although the applications are welcome from all racial groups. The Recruiting Department reserves the right to amend/ review/ withdraw the advertised posts if by so doing, the best interest of the department will be well served. (Females and People with Disabilities are also requested to apply and indicate such in their applications). Misrepresentation in the application documents will result in automatic disqualification and disciplinary action in the event the candidate has already been appointed. SMS pre-entry certificate (Nyukela) must be submitted prior appointment. All shortlisted candidates for SMS posts will be subjected to technical exercises and interviews. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behaviourally preferences, emotional intelligence and integrity. Successful candidates will be appointed on a probation period of 12/24 months. The competency assessment will be testing generic managerial competencies using the mandated Full details can be sourced by following the link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme Note: Due to austerity measures, the Department will not carry any related costs (transport, accommodation, and meals) for candidates attending pre-selection assessment/s and interviews. MANAGEMENT ECHELON