Deputy Director: Corporate Services

Overview

Deputy Director: Corporate Services in East London, responsible for recruitment, HR planning, employment equity and conditions of service at salary level 11.

Requirements

• National Senior Certificate, B Degree (NQF level 7 as recognised by SAQA) in Public Administration / Human Resource Management/ Industrial Psychology with three years’ relevant experience in Corporate Services at an Assistant Director Level.
• A valid driver’s licence.
• Introduction to PERSAL Certificate is compulsory.
• Knowledge and Skills: In-depth knowledge and understanding of legislative framework that governs the Public Service.
• In-depth knowledge and understanding of all Acts and Regulating that governs the HRM discipline.
• Knowledge, understanding and application of legislative framework, policies and prescripts that govern the Recruitment and Selection process in the Public Service.
• Knowledge and understanding of Archives and Records Management Act etc.
• Knowledge of PERSAL System.
• Knowledge of Financial regulations and instructions and application of financial procedures.
• Applied Strategic Thinking, Research Skills, Applying Technology, Budgeting and Financial Management, Communication and Information Management, Continuous Improvement, Citizen Focus and Responsiveness, Developing Others, Diversity Management, Impact and Influence, Managing Interpersonal Conflict and Resolving Problems, Networking and Building Bonds, Planning and Organising, Problem Solving and Decision Making, Project Management, Team Leadership, Computer Literate, Good Communication Skills (verbal and written).
• Competencies: Strategic Capability and Leadership, Communication, Client orientation and Customer Focus, People Management and Empowerment, Problem Analysis and Solving, Financial Management, Programmes and Project Management, Results / Quality Management, Decision Making, Knowledge Management, Change Management.

Duties

• Manage Recruitment, selection and placement of employees, Manage and coordinate recruitment, selection, placement and HR Planning.
• Facilitate and coordinate sitting of Employment Equity committee.
• Manage compliance with recruitment process.
• Manage district establishment.
• Manage Conditions of Services and implementation of employee benefits.
• Manage leave administration and PILIR.
• Manage payment of benefits.
• Manage HR Registry services.
• Facilitate implementation of COIDA.
• Manage Human Resource Development.
• Manage coordination of training and development.
• Manage coordination of skills audit and workplace skills plan.
• Manage coordination and implementation of PMDS and development.
• Manage implementation of Internship and learnership programme.
• Manage coordination of Training Committee activities.
• Manage Employee Health and Wellness.
• Manage HIV/AIDS and TB in the workplace.
• Monitor Health and Productivity Management.
• Manage SHERQ services.
• Manage Wellness programme.
• Manage Employment Relations.
• Advise on labour relations matters.
• Improve quality of consultations between HR and management.
• Manage resolutions and outcomes of grievance matters.
• Manage coordination of discipline and outcomes.
• Facilitate and coordinate sitting of Regional Labour Forums.
• Facilitate and implement outcomes of dispute and disciplinary matters.
• Manage Network and IT Infrastructure.
• Manage provision of IT services.
• Manage the provision of IT maintenance services.
• Manage district back-ups monthly.
• Manage provision of desk top support.
• Manage Office Service.
• Manage opening, closing and archiving of files.
• Manage proper maintenance of records according to National Minimum Information Requirements (NMIR).
• Manage movement of files.
• Manage records/ documents.
• Manage operations of Registry services.
• Manage Allocated Resources.
• Maintain high standard of performance within teams to produce excellent work within stipulated timeframes for achievement of set objectives.
• Resolve problems of motivation and control.
• Ensure timeously development of job descriptions, signing of workplan agreements and assessment of employees.
• Ensure management, procurement, maintenance and safekeeping of assets.
• Participate in strategic planning sessions to develop district operational plans and ensure accurate implementation and reporting thereof.
• Provide support on audit findings and risks within the unit.

How to apply

Applications must be submitted as follows: via the provincial e-recruitment system accessible at: https://ecprov.gov.za and/or at https://erecruitment.ecotp.gov.za. The Provincial e-Recruitment System is available 24/7 and closes at 23: 59 on the Closing Date. To report any e- Recruitment System challenges send an email with your (i) ID Number, (ii) profile email address, (iii) details of your issue to: e-recruitment- bhisho@ecdpw.gov.za. Do not send any applications to this email address; should you do so, your applications/ CV will be regarded as lost and will not be considered. Technical support is limited to working hours: (08:00-16:30 Mon- Thursday and 08:00-16:00 on Friday). Hand-delivered/ E-Mailed/ Faxed/ Posted applications will not be accepted.

Enquiries: Mr. L. Magqaza at 069 007 4868/ MS. L. Magama at 064 754 8464 e-recruitment Technical Enquiries: e-recruitment-bhisho@ecdpw.gov.za

Notes

Preference will be given to African Male with Disability. Applications must be submitted on a duly completed New Z83 form (effective from 01 January 2021), e-Recruitment System automatically generates Z83 immediately you press apply and generate Z83. Applicants are not required to submit copies of qualifications and other relevant documents upon application but must submit a fully completed Z83 form and detailed Curriculum Vitae. NB: Z83 in the e-recruitment system is currently not signable; so, applicants who submitted applications via the e-recruitment system will not be disqualified for an unsigned Z83 instead will be requested to sign on/or before the interview day. View the list of the positions you applied for on “My Job Applications” and do note that the system Z83 does not reflect work experience and qualifications, however, every detail of your information does reflect to the Recruitment team. Shortlisted candidates will be required to submit certified copies of qualifications, and other relevant documents (like a copy of Permanent Resident Permit for Non-RSA Citizens/Permanent Resident Permit Holders to HR on or before the interview date. Failure to submit all the required documents will disqualify the application. Correspondence will be limited to short-listed candidates only. If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful. Selected candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/ study verification and previous employment verification). All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements, and the other must be an integrity (ethical conduct) assessment. The Selection Panel will recommend candidates to attend a generic Managerial Competency Assessment in compliance with the DPSA Directive on the implementation of Competency-based Assessment. Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/ knowledge test. The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools. Successful candidates will be appointed on a probation period of twelve 12/24 months. It is the objective to address the Employment Equity Affirmative Action Measures in line with the Employment Equity Plan and to achieve equitable representation across race and gender. The EE targets of the recruiting Department will be adhered to although the applications are welcome from all racial groups. The Recruiting Department reserves the right to amend/ review/ withdraw the advertised posts if by so doing, the best interest of the department will be well served. (Females and People with Disabilities are also requested to apply and indicate such in their applications). Misrepresentation in the application documents will result in automatic disqualification and disciplinary action in the event the candidate has already been appointed. SMS pre-entry certificate (Nyukela) must be submitted prior appointment. All shortlisted candidates for SMS posts will be subjected to technical exercises and interviews. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behaviourally preferences, emotional intelligence and integrity. Successful candidates will be appointed on a probation period of 12/24 months. The competency assessment will be testing generic managerial competencies using the mandated Full details can be sourced by following the link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme Note: Due to austerity measures, the Department will not carry any related costs (transport, accommodation, and meals) for candidates attending pre-selection assessment/s and interviews. MANAGEMENT ECHELON