Finance · Circular 27 of 2026

Chief Administrative Clerk: Payroll

Department of Higher Education and Training

Overview

Chief Administrative Clerk: Payroll position at TVET Colleges under the Department of Higher Education and Training, requiring a National Diploma or Degree and 3-5 years of financial management experience.

Requirements

A Grade 12 / Matric / Level 4 Certificate.
An appropriate National Diploma or Degree in Accounting / Financial Management / Human Resource Management or equivalent qualification. 3-5 years’ experience in the financial management environment.
A valid Driver’s Licence.
Knowledge of financial functions, practices, as well as the ability to capture data, operate a computer and collate financial statistics.
Knowledge of financial accounting. procedure, methods and principles established for the processing of specific salary/ financial transactions.
Knowledge of the Public Service financial legislations, procedures and Treasury Regulations (PFMA, PSA, PSR, PPPFA, Financial Manual).
Knowledge of financial operating systems (PERSAL, BAS, MIS) etc.
Computer skills.
Planning and organising skills.
Good verbal and written communication.
Basic numeracy skills.
Ability to perform routine tasks.
Ability to operate office equipment. Flexibility.
Interpersonal Relations. Accuracy.
Client service focus. Integrity. Committed.
Proactive and loyal.

Duties

Ensure the Implementation of Budget Control and expenditure.
Facilitate and coordinate the annual budgeting process.
Perform monthly budgetary and Expenditure analysis.
Effect budget adjustments.
Prepare budget. administer College adjustment Estimates.
Compile Medium Term Expenditure Framework (MTEF) projections. monitor expenditure trends and reconciliation against budget and cash flow projections. monitor expenditure allocation and amendment of erroneousness allocations.
Compile financial reports.
Compile monthly budget reports.
Safeguard all financial documents of the College.
Prepare the unit for the annual financial audit and respond to enquiries.
Reconcile salary payments with salary ledger.
Administer payroll control and salary administration.
Provide inputs and implement salary administration and payroll control policies.
Reconcile salary payments against the salary ledgers for all cost centres on the system.
Manage the written appointment of paymaster.
Maintain and update pay points and their associated staff.
Print, distribute and collect payrolls.
Sign a monthly salary administration and payroll control compliance certificate.
Safeguard and preserve payrolls.
Load third party payment on bank system (SARS, UIF, COIDA and SDL).
Supervise human resources/staff.
Allocate and ensure quality of work.
Personnel development.
Assess staff development.
Apply discipline.
Report on state of expenditure.
Adhere to Department of Higher Education & Training (DHET) and College policies and procedures.
All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments.
One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.

How to apply

must be submitted to recruitment@eec.edu.za OR hand delivered at Ekurhuleni East TVET College: Central Office, Sam Ngema Road, Kwa – Thema.

Enquiries: Ms. LK Boikhutso Tel No: (011) 730 6600 / Mr. T Matsaba Tel No: (011) 730

Post 27/37, sourced from the DPSA Circular 27 of 2026. Apply directly to Department of Higher Education and Training by 17 August 2026 at 16H00. NOTE` : Applications must be submitted on Z83 form obtainable from any Public Service Department or on the internet at www.gov.za/Documents and must be Accompanied by a recently updated comprehensive CV (With Three Contactable References). A fully completed and signed Z83 form and a detailed Curriculum Vitae will be considered. A user guide and ‘how to’ videos will assist in how to complete for the form and digital signature. Only shortlisted candidates will be required to submit certified documents/copies of qualifications and other relevant documents to support the application on or before the day of the interviews. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). Candidates whose appointments promote representativity in term s of race, gender, and disability will receive preference. The candidate(s) will be required to sign an annual performance agreement, disclose his/her financial interests, and be subjected to security clearance. If you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to personnel suitability checks (criminal record check, citizenship verification, qualification/study verification, and previous employment verification). Applications received after the closing date will not be considered. “DHET is committed to providing equal opportunities and practising affirmative action. The appointment will be done in line with the approved Employment Equity Plan. Persons with disability are encouraged to apply. It is our intention to promote representativity in terms of (race, gender, and disability) in the organisation. OTHER POSTS, quoting reference EEC-PAYP-05-. This is an unofficial index; the advert in the circular is authoritative.

Location: TVET Colleges
Salary: R338 106 p/a · Level 7
Closing date: 17 August 2026 at 16H00. NOTE` : Applications must be submitted on Z83 form obtainable from any Public Service Department or on the internet at www.gov.za/Documents and must be Accompanied by a recently updated comprehensive CV (With Three Contactable References). A fully completed and signed Z83 form and a detailed Curriculum Vitae will be considered. A user guide and ‘how to’ videos will assist in how to complete for the form and digital signature. Only shortlisted candidates will be required to submit certified documents/copies of qualifications and other relevant documents to support the application on or before the day of the interviews. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). Candidates whose appointments promote representativity in term s of race, gender, and disability will receive preference. The candidate(s) will be required to sign an annual performance agreement, disclose his/her financial interests, and be subjected to security clearance. If you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to personnel suitability checks (criminal record check, citizenship verification, qualification/study verification, and previous employment verification). Applications received after the closing date will not be considered. “DHET is committed to providing equal opportunities and practising affirmative action. The appointment will be done in line with the approved Employment Equity Plan. Persons with disability are encouraged to apply. It is our intention to promote representativity in terms of (race, gender, and disability) in the organisation. OTHER POSTS Closed
Reference: EEC-PAYP-05-

How to apply →

Apply directly to the department, by the closing date, quoting the reference.