Chief Administration Clerk

Overview

Chief Administration Clerk at the Department of Home Affairs Head Office in Tshwane, requiring an NQF level 6 qualification and one year of administrative experience.

Requirements

• An undergraduate qualification in Office Management and Technology, Business Management, Administration Management at an NQF level 6 as recognised by SAQA.
• A minimum of 1 Year experience as an Administration Clerk is required.
• Knowledge of various filing system.
• Knowledge of the Public Service Regulatory Framework.
• Knowledge of Office Administration methodologies.
• Knowledge of Treasury Regulations.
• Knowledge of the Public Finance Management Act (PFMA) and National Treasury Regulations.
• Understanding of the Departmental Legislation and Prescripts.
• Knowledge of Supply Chain Management Process and procedures.
• Knowledge of Human Resources Regulatory Framework.
• Willingness to work extended hours.
• Required skills and competencies: Computer literacy.
• Analytic thinking, Planning and organizing.
• Financial Administration.
• Interpersonal skills.
• Customer focus.
• Verbal and written communication.
• Problem solving.
• Clerical and administration.
• MS Office (MS Word, Excel, Power-Point).
• Office administration.
• Financial administration. Multi-task.
• Result and achievement focus. Teamwork.
• Time Management.
• Patriotism, Honesty, Integrity and Accountability.

Duties

• The successful candidate will be responsible for, amongst others, the following specific tasks: Implement administration operations in the unit.
• Perform general administrative activities in support of the unit (filling, faxing, and copying).
• Draft submissions, reports, submissions, memorandums, and minutes for the unit).
• Conduct records and document management both manually and electronically.
• Arrange and co-ordinate meetings and workshops.
• Provide logistic support functions (make accommodation, flight and ground transport arrangements).
• Monitor assets and audits in the unit.
• Administer the budget of the unit.
• Perform/ assist in completing and processing subsistence claims.
• Keep track of all incoming work and ensure that all deadlines are met.
• Liaise with all stakeholders relevant to the office.
• Provide office administration services in the functional unit.
• Ensure innovation and service delivery within the Unit.
• Ensure the implementation of effective risk and compliance management practices.
• Administer leave arrangements and audits.
• Process forms and documents related to claims, payments, invoices and consultant fees relevant to the office.
• Provide office administration Ensure effective and efficient management of human, physical and financial resources within the Unit.
• Coach and guide staff on best practices and compliance with regulatory requirements.

How to apply

Applications compliant with the “Directions to Applicants” above, must be submitted online at https://erecruitment.dha.gov.za or imsrecruitment@dha.gov.za

Enquiries: Head Office: Mr S Tshabalala Tel No: (012) 406 4117

Notes

Applications must be submitted online at https://erecruitment.dha.gov.za sent to the correct address specified at the bottom of the posts, on or before the closing date accompanied by a fully completed Application for Employment Form (New Z83, effective from 1 January 2021), obtainable at www.dpsa.gov.za, citing the correct post number and job title, and a comprehensive CV (citing the start and end date dd/mm/yy), job title, duties performed and exit reason for each employment period to be considered, as well as the details of at least two contactable employment references (as recent as possible), regardless of online or manual submission. Where a valid Driver's License and a Professional Driving Permit (PDP) is a requirement, this must be indicated on the CV. All shortlisted candidates, including SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Shortlisted candidates will also be required to submit a copy of their ID document, a valid driver’s license (if specified as a job requirement), relevant educational qualifications / RPL certificates / Academic Transcripts of completed qualifications, and Acting letters as directed. Furthermore, applicants who possess (a) foreign qualification(s), are required to submit the evaluated results of such qualifications, as received from the South African Qualifications Authority (SAQA); for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity, will be subjected to an interview, various relevant tests and assessments, and employment suitability checks (credit, criminal, citizenship, qualifications, and employment references including verification of exit reasons, and conducting business with State). Once appointed, serving of a prescribed probation period, and obtaining of a security clearance appropriate to the post, will be required. Correspondence between the Department and candidates will be limited to shortlisted candidates, only. The DHA complies with the Protection of Personal Information Act, 2013 (Act No. 4 of 2013). Applicants’ personal information will be used for recruitment purposes, retained where required for audit, and safeguarded against unauthorised disclosure, except where legally required. Submission of an application constitutes consent to such processing. ERRATUM: Kindly note that the process to submit applications for the post of Senior Legal Administration Officer (MR-6) with Ref No: HRMC 43/26/3, that was advertised in Public Service Vacancy Circular 23 dated 03 July 2026, was omitted and therefore must be sent to: Applications: Applications compliant with the “Directions to Applicants” above, must be submitted online at https://erecruitment.dha.gov.za or legalrecruitment@dha.gov.za To this effect, the closing date for this post has been extended to 24 July 2026.We apologise for the inconvenience caused. MANAGEMENT ECHELON