Hoofadministrasieklerk

Oorsig

Hoofadministrasieklerk by die Department of Home Affairs Hoofkantoor in Tshwane, wat 'n NQF level 6-kwalifikasie en een jaar se administratiewe ervaring vereis.

Vereistes

• 'n Voorgraadse kwalifikasie in Kantoorbestuur en Tegnologie, Besigheidsbestuur, Administrasiebestuur op 'n NQF level 6 soos deur SAQA erken. 'n Minimum van 1 jaar ervaring as 'n Administrasieklerk word vereis.
• Kennis van verskeie lêerstelsels.
• Kennis van die Regulerende Raamwerk van die Openbare Diens.
• Kennis van Kantooradministrasie-metodologieë.
• Kennis van Tesourie-regulasies.
• Kennis van die Openbare Finansiesbestuurswet (PFMA) en Nasionale Tesourie-regulasies.
• Begrip van Departementele Wetgewing en Voorskrifte.
• Kennis van die Bemarkingskettingsbestuursproses en prosedures.
• Kennis van die Regulerende Raamwerk vir Menslike Hulpbronne.
• Bereidwilligheid om oortyd te werk.
• Vereiste vaardighede en bevoegdhede: Rekenaarvaardigheid.
• Analitiese denke, beplanning en organisering.
• Finansiële administrasie.
• Interpersoonlike vaardighede. Klantfokus.
• Mondelinge en skriftelike kommunikasie. Probleemoplossing.
• Klerklike en administratiewe werk.
• MS Office (MS Word, Excel, Power-Point). Kantooradministrasie.
• Finansiële administrasie. Multitaak.
• Resultaat- en prestasiefokus. Spanwerk. Tydbestuur.
• Patriotisme, eerlikheid, integriteit en aanspreeklikheid.

Pligte

• Die suksesvolle kandidaat sal onder andere vir die volgende spesifieke take verantwoordelik wees: Implementeer administratiewe bedrywighede in die eenheid.
• Verrig algemene administratiewe aktiwiteite ter ondersteuning van die eenheid (lê, faks en kopieer).
• Stel voorleggings, verslae, memorandums en notule vir die eenheid op.
• Voer rekord- en dokumentbestuur beide handmatig en elektronies uit.
• Reël en koördineer vergaderings en werkswinkels.
• Verskaf logistieke ondersteuningsfunksies (reël akkommodasie, vlug- en grondvervoer).
• Monitor bates en oudit in die eenheid.
• Administreer die begroting van die eenheid.
• Verrig/ help om bestaanbaarheidsvorderings in te vul en te verwerk.
• Hou treding met alle inkomende werk en verseker dat alle sperdatums nagekom word.
• Skakel met alle belanghebbendes wat relevant is tot die kantoor.
• Verskaf kantooradministrasiedienste in die funksionele eenheid.
• Verseker innovering en dienslewering binne die Eenheid.
• Verseker die implementering van doeltreffende risiko- en nakomingsbestuurspraktyke.
• Administreer verlofreëlings en oudit.
• Verwerk vorms en dokumente wat verband hou met eise, betalings, fakture en konsultantgelde wat relevant is tot die kantoor.
• Verskaf kantooradministrasie.
• Verseker effektiewe en doeltreffende bestuur van menslike, fisiese en finansiële hulpbronne binne die Eenheid.
• Leer en begelei personeel oor beste praktyke en nakoming van regulasies.

Hoe om aan te sollisiteer

Applications compliant with the “Directions to Applicants” above, must be submitted online at https://erecruitment.dha.gov.za or imsrecruitment@dha.gov.za

Navrae: Head Office: Mr S Tshabalala Tel No: (012) 406 4117

Notas

Applications must be submitted online at https://erecruitment.dha.gov.za sent to the correct address specified at the bottom of the posts, on or before the closing date accompanied by a fully completed Application for Employment Form (New Z83, effective from 1 January 2021), obtainable at www.dpsa.gov.za, citing the correct post number and job title, and a comprehensive CV (citing the start and end date dd/mm/yy), job title, duties performed and exit reason for each employment period to be considered, as well as the details of at least two contactable employment references (as recent as possible), regardless of online or manual submission. Where a valid Driver's License and a Professional Driving Permit (PDP) is a requirement, this must be indicated on the CV. All shortlisted candidates, including SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Shortlisted candidates will also be required to submit a copy of their ID document, a valid driver’s license (if specified as a job requirement), relevant educational qualifications / RPL certificates / Academic Transcripts of completed qualifications, and Acting letters as directed. Furthermore, applicants who possess (a) foreign qualification(s), are required to submit the evaluated results of such qualifications, as received from the South African Qualifications Authority (SAQA); for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity, will be subjected to an interview, various relevant tests and assessments, and employment suitability checks (credit, criminal, citizenship, qualifications, and employment references including verification of exit reasons, and conducting business with State). Once appointed, serving of a prescribed probation period, and obtaining of a security clearance appropriate to the post, will be required. Correspondence between the Department and candidates will be limited to shortlisted candidates, only. The DHA complies with the Protection of Personal Information Act, 2013 (Act No. 4 of 2013). Applicants’ personal information will be used for recruitment purposes, retained where required for audit, and safeguarded against unauthorised disclosure, except where legally required. Submission of an application constitutes consent to such processing. ERRATUM: Kindly note that the process to submit applications for the post of Senior Legal Administration Officer (MR-6) with Ref No: HRMC 43/26/3, that was advertised in Public Service Vacancy Circular 23 dated 03 July 2026, was omitted and therefore must be sent to: Applications: Applications compliant with the “Directions to Applicants” above, must be submitted online at https://erecruitment.dha.gov.za or legalrecruitment@dha.gov.za To this effect, the closing date for this post has been extended to 24 July 2026.We apologise for the inconvenience caused. MANAGEMENT ECHELON