Chief Personnel Officer

Overview

Supervise conditions of service, remuneration, pensions and leave administration at Ekurhuleni East TVET College, requiring an HR diploma or degree and three to five years' experience.

Requirements

• Grade 12 / Matric / Level 4 Certificate. 3-year National Diploma / Degree qualification in Human Resource Management. 3-5 years’ relevant experience in Human Resource environment.
• Computer Literacy.
• A valid driver’s licence.
• Understanding and utilisation of the PERSAL system.
• Understating of legislative framework governing the Public Services.
• Storage and retrieval procedures in terms of the working environment.
• Understanding of the work in registry.
• Planning and organizing.
• Communication (Good verbal and written). Flexibility.
• Customer care services.
• Report writing. Teamwork.

Duties

• Supervise and Administer conditions of service and remuneration of employees.
• Administer Pension, Housing Allowance and Long Service benefits etc.
• Ensure that new employees complete contract of employment.
• Administer employee leave.
• Ensure staff files are maintained (employment contracts, details, leave forms etc).
• Administer all termination requests.
• Administer the payroll for all employees and deal with all administration and queries relating to the Pension Fund and Medical Aid.
• Submit reports to management as required so that they are informed of HR related matters and can take informed decisions.
• Ensure that all employees have completed a Declaration of Interest and a Confidentiality Agreement.
• Administer staff records and ensure that records are updated.
• Supervise and Administer Recruitment and Selection.
• Develop a recruitment plan.
• Prepare adverts and obtain approval to advertise.
• Co-ordinate shortlistings and Interviews.
• Receive request for advertisement of vacant posts in the College.
• Advertise all vacancies in conjunction with Managers.
• Ensure preparations for interviews (arrangements of interviews such as dates, venues, and invitations to candidates).
• Facilitate the verification of all applicants’ qualifications.
• Compile reports for approval by Principal to appoint the suitable candidates on salary levels 2 to 8.
• Facilitate appointments and placements.
• Administer recruitment database.
• Manage Records for the College.
• Develop, review and ensure implementation of Records Management processes and systems.
• Administer the opening, archiving, closing and filing of files for new and existing employees.
• Ensure the updating of personnel files.
• Ensure safekeeping of Human Resource Records.
• Administer all records required for auditing purposes.
• Ensure the disposing of files in terms of the applicable legislations and approved College policy.
• Administer all incoming and outgoing correspondence.
• Administer a database of all incoming and outgoing mail.
• Administer register of file index on (filing system).
• Adhere to Department of Higher Education & Training and College policies and procedures.
• Manage human, financial and other resources in the unit.

How to apply

applications must be submitted to recruitment@eec.edu.za Applications received after the closing date or faxed and emailed applications will not be considered. Please forward your application, quoting the reference number to: The Assistant Director: Human Resource Management & Development, Ekurhuleni East TVET College, Sam Ngema Road, Kwa - Thema or Posted To Private Bag X52, Springs, 1560.

Enquiries: Ms. LK Boikhutso Tel No: (011) 730 6600 / Mr. T Matsaba Tel No: (011) 730

Notes

Applications must be submitted on Z83 Form obtainable from any Public Service Department or on the Internet at Www.Gov.Za/Documents and must be accompanied by a recently updated comprehensive CV (with three contactable references). A fully completed and signed Z83 form and a detailed Curriculum Vitae will be considered. A user guide and ‘how to’ videos will assist in how to complete for the form and digital signature. Only shortlisted candidates will be required to submit certified documents/copies of qualifications and other relevant documents to support the application on or before the day of the interviews. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Candidates whose appointments promote representativity in term s of race, gender, and disability will receive preference. The candidate(s) will be required to sign an annual performance agreement, disclose his/her financial interests, and be subjected to security clearance. If you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to personnel suitability checks (criminal record check, citizenship verification, qualification/study verification, and previous employment verification). Applications received after the closing date will not be considered. “DHET is committed to providing equal opportunities and practising affirmative action. The appointment will be done in line with the approved Employment Equity Plan. Persons with disability are encouraged to apply. It is our intention to promote representativity in terms of (race, gender, and disability) in the organisation. The successful candidate will be required to write a competency assessment, sign an annual performance agreement, disclose his/her financial interest and be subjected to security clearance. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.