Administration Clerk: Supply Chain Management

Overview

Administration clerk needed at the Western Cape Health Warehouse to manage stock, capture requisitions, and perform supply chain and procurement functions.

Requirements

• Minimum educational qualification: Senior Certificate (or equivalent) with mathematics and/or Accounting as a passed subject and/or Senior certificate (or equivalent) with experience/competences that focus on the key performance areas of the post.
• Experience: Appropriate experience in managing and handling stock in a store/warehouse environment.
• Appropriate experience in supply chain and warehouse management, including demand planning, inventory optimization, supplier coordination, and maintaining efficient storage and distribution systems.
• Inherent requirement of the job: Valid driver’s licence.
• Competencies (knowledge/skills): Ability to collate, verify data, work accurately and methodically.
• Good interpersonal and organisational skills.
• Computer skills (MS Word, Excel and Outlook).
• Knowledge and practical experience in LOGIS or Basic Accounting System (BAS) Knowledge of administrative and/or support duties in a store/warehouse.

Duties

• Capture Log 1 requisitions and issue vouchers in compliance with the Standard Chart of Accounts (SCOA).
• Perform demand and acquisition management functions, including Direct Delivery Voucher (DDV) processes.
• Execute responsibilities within the Electronic Procurement System (ePS), ensuring adherence to procurement prescripts and compliance requirements.
• Prepare bidding templates and supporting documentation for presentation to the Quotation Committee.
• Coordinate the receipt, preparation, and deliver/dispatch of clinical/non-pharmaceutical samples for evaluation, including tracking and follow-up on evaluation outcomes.
• Compile and report on stock on hand and dues-out, supporting effective inventory control and planning.
• Maintain regular communication with suppliers and internal stakeholders, ensuring timely follow-up on outstanding orders.
• Assist with interim and annual financial reporting, including financial year-end processes.
• Provide efficient warehouse support services, including stock handling and administrative functions.
• Ensure strict adherence to and continuously maintain up-to-date knowledge of applicable departmental policies, prescripts, and procedures Performed ad-hoc administrative and operational support tasks as required.

How to apply

Applications are submitted online via www.westerncape.gov.za/health-jobs (click “online applications”).

Enquiries: Mr D Botha Tel No: (021) 833-7623 or email: Daniel.Botha@westerncape.gov.za

Notes

No payment of any kind is required when applying for this post. It will be expected of candidates to be available for selection interviews on a date, time and place as determined by the Department. Kindly note that excess personnel will receive preference. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. OTHER POSTS