Administrative Officer: Issuing and Collections Counter

Overview

The Department of Roads and Transport seeks an Administrative Officer to manage issuing and collections counter operations in Johannesburg.

Duties

• Account for all applications received from processing and cashier streams.
• Verify if all documents are attached to the file.
• Verify and ensure that applications forms are properly filled.
• Verify applicants’ data on the vehicle documents and validity.
• Tracking of processed applications.
• Print Operating Licenses.
• Account for the verification of applicant details and validate printed operating licenses.
• Permits. log calls with NLTIS (National Land Transport Information System) for both Minibus Taxi and Non-Minibus Taxi applications for reduction or increasing capacity on the applications prior to issuing.
• Check and verify applications and submit them to the Senior Admin Officer before being signed off to the Provincial Regulatory Entity for signature of the Operating Licensing.
• Record operating licenses to be distributed to applications for collections.
• Provide feedback to applicants for collections.
• Provide feedback to applicants on processed applications through the SMS system.
• Consolidate the monthly portfolio of evidence (POE) that is signed copies of permits/ operating licenses.
• Account for the hand-over of issued operating licenses and documents received for collection.
• Account for the verification of details by checking Proxy letters or ID copies of each person collecting and proper record keeping of collected operating licenses.
• Distribute Face Value documents to issues and conduct to issues and conduct stock taking.
• Manage Human Resources and compile relevant reports for the unit.

How to apply

To apply for the below positions, please apply online at http://jobs.gauteng.gov.za. For general enquiries please contact Human Resource on Tel No: (011) 355-7082/7043. Only online applications will be considered.

Enquiries: Mr. Elvis Mpateni/ Ms. Keorapetse Gumata Tel No: (011) 355 -7521/9000

Notes

In line with the Department’s employments Equity Plan, preference will be given to Persons with disabilities, Coloured Males, Indian Males, White Maels, Coloured Females, Indian Females, White Females candidates. Applicants must utilise the most recent Z83 application form for employment, issued by the Minister for the Public Service and Administration in line with Regulation 10 of the Public Service Regulations, 2016. All fields in the New Z83 form must be completed, initialled and signed. Furthermore, a comprehensive Curriculum Vitae (CV) must also be attached. Failure to attach the completed Z83 and Comprehensive Curriculum Vitae (CV) will result in disqualification. The New Z83 form is obtainable from any Public Service Department or the DPSA website www.dpsa.gov.za/documents. Only shortlisted candidates who meet all the requirements of the post will be requested to submit certified copies of qualifications, identity document and valid driver’s license (where driving/travelling is an inherent requirement of the job) not older than six (06) months. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. It is our intention to promote representation (race, gender and disability) in the Public Service through the filling of posts and candidates whose transfer/promotion/appointment will promote representation will receive preference. It is the Department’s intention to promote equity through the filling of all numeric targets as contained in the Employment Equity Plan. To facilitate this process successfully, an indication of race, gender and disability status is required. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). The Department reserves the right not to appoint. If you do not receive any response from us within 3 months, please accept your application was unsuccessful. OTHER POSTS