Assistant Director - Persal and Establishment Control

Overview

Assistant Director manages PERSAL and establishment control for Western Cape Department of the Premier, requiring HR qualification and five years' experience.

Requirements

• An appropriate 3-year tertiary qualification (National Diploma/B Degree or higher) in Human Resources or related.
• A minimum of 5 years’ experience in Establishment Administration and PERSAL.
• Competencies: Knowledge of HR policies, Resolutions, Determinations and Legislation.
• Working with detail, analytical thinking, ability to conceptualise and innovative mindset;
• Excellent communication (written and verbal) and presentation skills;
• Research skills;
• Proven computer literacy.

Duties

• Manage and supervise staff relating to PERSAL and establishment administration and perform the more complex work in that regard: Establishment Administration – Transactional management: Correct and timeous post creation, amendments and abolishing in line with relevant authorisations (OD investigations and additional appointments).
• Establishment Administration - Project Management: Apply project management principles in the implementation of organisational design changes and staff movements;
• Ensure compliance with approved structures, timelines, and service delivery standards; implement new structures on PERSAL and render support services for personnel implications (e.g., matching and placement, upgrades, downgrades, excess, and staff movements);
• PERSAL User Administration - Develop, maintain and implement PERSAL manuals, procedures and guidelines; coordinate user training initiatives and provide technical support and helpdesk services to departments;
• Transactional Management: Correct and timeous management of user profiles and functions relating to job purpose;
• Providing of PERSAL information & reports to clients;
• Provide advice on transactions based on in-depth knowledge of PERSAL and HR policies.
• PERSAL User Administration - Project Management, Conduct audits on user access, financial system interlinkages (BAS–PERSAL alignment), and data integrity;
• Ensure compliance with governance frameworks, audit requirements, and risk mitigation processes;
• Maintain audit readiness and support reporting requirements to oversight structures, migration and interfaces;
• Perform managerial/supervisor tasks: Compile information for top management and provide people administrative information (including statutory reporting) relevant to job scope;
• Maintain databases, People management, People development (motivate, train and guide staff; monitor information capacity building) & participation in recruitment and selection of staff.
• Leave management, discipline & promote sound labour relations.
• Performance management of staff: Oversee compliance, governance and risk management within the functional area;
• Ensure proper records management, reporting and information integrity;
• Give strategic direction and manage policy issues with regard to the functions of the components under his/her command.

How to apply

Only applications submitted online will be accepted. To apply submit your application online only: via http://www.westerncape.gov.za/jobs or https://westerncapegov.erecruit.co

Enquiries: Ms A De Vries Tel No: (021) 483 2732.

Notes

Shortlisted candidates will be required to attend interviews on a date and time determined by the department and submit documentation for verification purposes and criminal record vetting. All shortlisted candidates shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The selection process will be guided by the EE targets of the employing department. By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving. Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00. Contact the helpline at 086 137 0214. For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered. OTHER POSTS