Administration Clerk Production

Overview

Administration Clerk needed at Bloemhof Dam to provide clerical and personnel administration support services.

Requirements

• A Senior/Grade 12 Certificate or equivalent.
• (1) to two (2) years working experience in office administration will serve as an added advantage.
• The disclosure of a valid unexpired driver’s license will serve as an added advantage.
• Computer literacy in MS Word, MS Excel, MS Outlook and MS PowerPoint.
• Basic knowledge and insight to office administration prescripts.
• Understanding of working procedures in terms of the working environment.
• Knowledge and understanding of the legislative framework governing the Public Service.
• Interpersonal relations, flexibility and teamwork.
• Basic knowledge of problem solving and analysis.
• People and diversity management.
• Client orientation and customer focus.
• Good communication skills both verbal and written.
• Accountability and ethical conduct.
• Able to work under pressure.
• Willingness to travel outside working hours.

Duties

• Render general clerical support service: provide personnel administration and clerical support services within the scheme.
• Arrange and coordinate travelling and accommodation travelling submissions and requests and file.
• Manage and distribute monthly telephone accounts of officials and send to finance once received back.
• Daily switchboard related duties by controlling all incoming and outgoing calls and ensure calls reach their destination and take messages.
• Coordinate and attend to the booking of the bookings of the departmental guesthouse and ensure that guesthouse is clean before and after being used by the guests.
• Managing and inspect all office facilities including telephones, printers, kitchen, boardroom and ablution facilities and ensure that they are clean.
• Taking minutes of meetings of the scheme, print and prepare attendance register and agenda.
• Provide administration support to the Scheme Manager when required to do so.
• Ensure that all visitors sign in attendance register on a daily base.
• Registry related duties and ensure a neat and proper filing system for all outgoing and incoming posts on a weekly base.

How to apply

Interested applicants must submit their applications via the online link https://erecruitment.dws.gov.za

Enquiries: Mr HS van der Westhuizen Tel No: (051) 405 9000

Notes

Candidates may be required to complete a practical and theoretical test. Please be advised that the office will transition to a SANWRI agency. Other related documentation such as copies of qualifications, identity documents, driver’s license etc need not to accompany the application when applying for a post as such documentation must only be produced by shortlisted candidates during the interview date in line with DPSA circular 19 of 2022. With reference to applicants bearing professional or occupational registration, fields provided in Part B on the online Z83 must be completed as these fields are regarded as compulsory. Failure to complete or disclose all required information will automatically disqualify the applicant. No late applications will be accepted. Shortlisted candidates will be subjected to suitability checks (SAQA verification, reference checks criminal and credit checks). SAQA evaluation certificate must accompany foreign qualifications (only when shortlisted). Applications that do not comply with the above- mentioned requirements will not be considered. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. A pre-entry certificate obtained from the National School of government is required prior to the appointment. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Candidates will be required to complete a financial disclosure form and undergo security clearance. Foreigners or dual citizenship holders must provide a police clearance certificate from country of origin (only when shortlisted). The Department of Water Sanitation is an equal opportunity employer. In the filling of vacant posts, the objectives of section 195 (1) (i) of the Constitution of South Africa, 1996 (Act No: 108 of 1996) the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act No: 55 of 1998) and relevant Human Resources policies of the Department will be taken into consideration. Correspondence will be limited to short-listed candidates only. If you do not hear from us within three (3) months of this advertisement, please accept that your application has been unsuccessful. Faxed applications will not be considered. The department reserves the right not to fill these positions. Women and persons with disabilities are encouraged to apply and preference will be given to the EE Targets. MANAGEMENT ECHELON