Administration Clerk (SCM)

Overview

Administration Clerk in Supply Chain Management at the Department of Water and Sanitation, Vanderkloof Dam.

Requirements

• A Senior/Grade 12 certificate or equivalent.
• One (1) years’ experience in Supply Chain Management will serve as an added advantage.
• Computer literacy (Ms Work, excel and power point.
• Knowledge and experience in procurement administrative procedures Knowledge of financial legislation A valid code 08 driver’s license as an added advantage.
• Knowledge of basic financial operating systems (PERSAL, BAS, LOGIS, SAP etc).
• Basic financial management and knowledge of PFMA and Supply Chain Management Regulations.
• Knowledge and understanding of the legislative framework governing the public services.
• Knowledge of working procedures in terms of working environment.
• Interpersonal relations, flexibility and teamwork.
• Basic knowledge of problem solving and analysis.
• People and diversity management.
• Client orientation and customer focus.
• Good communication skill (both verbal and written).
• Accountability and ethical conduct pressure.
• Willingness to travel outside working hours.

Duties

• Coordination of demand plans.
• Ensure that all procurement is in line with demand plans.
• Perform quarterly reviews to ensure procurement purchases are in line with demand.
• Conduct sourcing of quotations.
• Conduct inventory checks, administer goods receipts and goods issue.
• Ensure that all procurement is in line with prescribed legislation and regulations.
• Assist with procurement of price quotations, tenders, evaluation and adjudication.
• Effective management of controls and registers.
• Capturing of requisitions, orders, goods receipting and payments.
• Manage filing of Supply Chain Management documentation.
• Maintain registers for orders, payments and requisitions.
• Handle queries from suppliers and capture new suppliers onto the database.
• Maintain and administer stores.
• Recording, faxing, copying and filing of documentation.
• Render asset management clerical support.
• Render demand and acquisition clerical support.
• Render logistical support services.
• Assist with the compilation and maintenance of records according to Supply Chain Management (SCM) prescripts, e.g. procurement batches, goods received, asset verification, stocktaking and bar – cording of assets, courier services etc.
• Compile and maintain records e.g. asset records/database.
• Check and issue furniture, equipment and accessories to components and individuals.
• Identify redundant, non-serviceable and obsolete equipment for disposal.
• Verify asset register.
• Request and receive quotations.
• Place orders.
• Issue and receive bid documents.
• Provide secretariat or logistical support during the bid consideration and contracts conclusion processes.
• Compile draft documents as required.
• Receive requests for goods and services from end users.
• Place orders for goods and services.
• Receive and verify goods from suppliers.
• Capture goods and services receipt vouchers.
• Issue goods to end users.

How to apply

Interested applicants must submit their applications via the online link https://erecruitment.dws.gov.za

Enquiries: Mr T Kelokilwe Tel No: (053) 664 9400

Notes

Candidates may be required to complete a practical and theoretical test. Please be advised that the office will transition to a SANWRI agency. Other related documentation such as copies of qualifications, identity documents, driver’s license etc need not to accompany the application when applying for a post as such documentation must only be produced by shortlisted candidates during the interview date in line with DPSA circular 19 of 2022. With reference to applicants bearing professional or occupational registration, fields provided in Part B on the online Z83 must be completed as these fields are regarded as compulsory. Failure to complete or disclose all required information will automatically disqualify the applicant. No late applications will be accepted. Shortlisted candidates will be subjected to suitability checks (SAQA verification, reference checks criminal and credit checks). SAQA evaluation certificate must accompany foreign qualifications (only when shortlisted). Applications that do not comply with the above- mentioned requirements will not be considered. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. A pre-entry certificate obtained from the National School of government is required prior to the appointment. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Candidates will be required to complete a financial disclosure form and undergo security clearance. Foreigners or dual citizenship holders must provide a police clearance certificate from country of origin (only when shortlisted). The Department of Water Sanitation is an equal opportunity employer. In the filling of vacant posts, the objectives of section 195 (1) (i) of the Constitution of South Africa, 1996 (Act No: 108 of 1996) the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act No: 55 of 1998) and relevant Human Resources policies of the Department will be taken into consideration. Correspondence will be limited to short-listed candidates only. If you do not hear from us within three (3) months of this advertisement, please accept that your application has been unsuccessful. Faxed applications will not be considered. The department reserves the right not to fill these positions. Women and persons with disabilities are encouraged to apply and preference will be given to the EE Targets. MANAGEMENT ECHELON