Administration Clerk Supervisor (SCM)

Overview

Supervise staff and manage supply chain clerical duties including procurement, asset management and SCM compliance across two regional offices.

Requirements

• A Senior/Grade 12 Certificate or equivalent qualification.
• Three (3) to (5) five years relevant experience in SCM.
• The disclosure of a valid unexpired driver’s license.
• Computer literacy (Microsoft Word, Excell and Powerpoint).
• Basic knowledge and understanding of the legislative framework governing the public service or sector.
• Basic knowledge of problem solving and analysis.
• Basic knowledge of SAP.
• People and diversity management.
• Client orientation and customer focus.
• Good communication skills both (verbal and written).
• Accountability and ethical conduct.
• The ability to collect, collate, capture and analyse data.
• Knowledge of work procedures in terms of the working and supply chain environment.
• Flexibility, and ability to work in a Team.
• Minute taking skills.
• Strong supervisory skills.

Duties

• Supervise human resource/staff.
• Render asset management clerical support: Administer the procurement of goods and services.
• Ensure compliance with SCM policies, processes, and procedures.
• Provide training to the internal clients regarding updates on SCM processes and procedures.
• Attend to SCM related enquiries.
• Render demand and acquisition clerical support: Check purchase requisitions and order for correctness, completeness and sign the requisition and order documents.
• Release purchase requisitions and orders on SAP system.
• Administer, maintain, and update contract register to ensure transparency and record keeping.
• Compile audit reports.
• Implement controls to ensure that purchase orders are placed for items on approved contracts and non-contract requisitions.
• Render logistical support service: Receive and verify goods delivered from suppliers prior to performing goods receipts (Goods Receipt Voucher) on SAP system and maintain goods receipts register.
• Issue goods to the end-users (direct and stock purchase) Identify redundant and obsolete stock.
• Control stock levels and conduct stock taking.
• Assess SCM audit and compliance readiness.

How to apply

Interested applicants must submit their applications via the online link https://erecruitment.dws.gov.za

Enquiries: Mr HS van der Westhuizen Tel No: (051) 405 9000 Orange Vaal Area Office (Bloemfontein) Mr SM Motlhaba Tel No: (017) 712 9400 Usutu Vaal Area Office (Standerton)

Notes

Candidates may be required to complete a practical and theoretical test. Please be advised that the office will transition to a SANWRI agency. Other related documentation such as copies of qualifications, identity documents, driver’s license etc need not to accompany the application when applying for a post as such documentation must only be produced by shortlisted candidates during the interview date in line with DPSA circular 19 of 2022. With reference to applicants bearing professional or occupational registration, fields provided in Part B on the online Z83 must be completed as these fields are regarded as compulsory. Failure to complete or disclose all required information will automatically disqualify the applicant. No late applications will be accepted. Shortlisted candidates will be subjected to suitability checks (SAQA verification, reference checks criminal and credit checks). SAQA evaluation certificate must accompany foreign qualifications (only when shortlisted). Applications that do not comply with the above- mentioned requirements will not be considered. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. A pre-entry certificate obtained from the National School of government is required prior to the appointment. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Candidates will be required to complete a financial disclosure form and undergo security clearance. Foreigners or dual citizenship holders must provide a police clearance certificate from country of origin (only when shortlisted). The Department of Water Sanitation is an equal opportunity employer. In the filling of vacant posts, the objectives of section 195 (1) (i) of the Constitution of South Africa, 1996 (Act No: 108 of 1996) the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act No: 55 of 1998) and relevant Human Resources policies of the Department will be taken into consideration. Correspondence will be limited to short-listed candidates only. If you do not hear from us within three (3) months of this advertisement, please accept that your application has been unsuccessful. Faxed applications will not be considered. The department reserves the right not to fill these positions. Women and persons with disabilities are encouraged to apply and preference will be given to the EE Targets. MANAGEMENT ECHELON