Senior Administrative Officer

Overview

Senior Administrative Officer providing administrative support at Department of Home Affairs Head Office in Tshwane.

Requirements

• An undergraduate qualification in Office Management and Technology, Business Management, Administration Management, Public Administration or Public Management at NQF Level 6 as recognised by SAQA.
• A minimum of 2 years’ experience as an Administrative Officer/ Chief Administration Clerk is required.
• Knowledge of National Treasury Regulations.
• Extensive knowledge of various filing systems.
• Knowledge of the Public Finance Management Act (PFMA).
• Knowledge of the Public Service Regulatory Framework.
• Knowledge and Understanding of departmental Legislations and Prescripts.
• Knowledge of Supply Chain Management processes and procedures.
• Knowledge of the Human Resource Regulatory Framework.
• A valid drivers’ license is an added advantage.
• Willingness to travel and work extended hours.
• Required skills and competencies: Analytical thinking.
• Planning and organizing.
• Problem Solving.
• Verbal and Written Communication.
• Financial Administration.
• Planning and Skills. Interpersonal.
• Customer Focus.
• Attention to Detail.
• Clerical and Administration. Multi-Tasking.
• Results and Achievement focus. Teamwork.
• Time Management.
• Computer literacy.
• Patriotic, Honesty, Integrity and Accountability.

Duties

• The successful candidate will be responsible for, amongst others, the following specific tasks: Provide administrative support in the unit.
• Perform general administrative activities in support of the unit (travel, venues and accommodation arrangement).
• Ensure the administration of office correspondence, documents and reports (Compile letters, memorandums, submissions, reports and minutes for the unit).
• Ensure the maintenance of filling system for the unit.
• Compile financial and administration reports and documents.
• Ensure compilation of budget and cash flow projections.
• Convene and attend meetings and act as secretary during meetings.
• Ensure accurate Completion of subsistence claims.
• Keep track of all incoming work and ensure that all deadlines are met.
• Liaise with all stakeholders relevant to the unit.
• Ensure the flow of information and documents in the unit.
• Ensure that forms and documents related to claims, payments, invoices and consultant fees relevant to the unit are processed.
• Provide office administration services in the functional unit.
• Ensure innovation and service delivery within the Unit.
• Ensure the implementation of effective risk and compliance management practices.
• Ensure effective and efficient management of human, physical and financial resources within the Unit.
• Coach and guide staff on best practices and compliance with regulatory requirements.

How to apply

Applications compliant with the “Directions to Applicants” above, must be submitted online at https://erecruitment.dha.gov.za or imsrecruitment@dha.gov.za

Enquiries: Head Office: Mr R Mohlaka Tel No: (012) 406 4246 : Head Office: Ms B Kabinde Tel No: (012) 406 4239

Notes

accompanied by a fully completed Application for Employment Form (New Z83, effective from 1 January 2021), obtainable at www.dpsa.gov.za, citing the correct post number and job title, and a comprehensive CV (citing the start and end date dd/mm/yy), job title, duties performed and exit reason for each employment period to be considered, as well as the details of at least two contactable employment references (as recent as possible), regardless of online or manual submission. Where a valid Driver's License and a Professional Driving Permit (PDP) is a requirement, this must be indicated on the CV. All shortlisted candidates, including SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Shortlisted candidates will also be required to submit a copy of their ID document, a valid driver’s license (if specified as a job requirement), relevant educational qualifications / RPL certificates / Academic Transcripts of completed qualifications, and Acting letters as directed. Furthermore, applicants who possess (a) foreign qualification(s), are required to submit the evaluated results of such qualifications, as received from the South African Qualifications Authority (SAQA); will be subjected to an interview, various relevant tests and assessments, and employment suitability checks (credit, criminal, citizenship, qualifications, and employment references including verification of exit reasons, and conducting business with State). Once appointed, serving of a prescribed probation period, and obtaining of a security clearance appropriate to the post, will be required. Correspondence between the Department and candidates will be limited to shortlisted candidates, only. The DHA complies with the Protection of Personal Information Act, 2013 (Act No. 4 of 2013). Applicants’ personal information will be used for recruitment purposes, retained where required for audit, and safeguarded against unauthorised disclosure, except where legally required. Submission of an application constitutes consent to such processing. OTHER POSTS