Senior Administrative Officer

Inkrwelo yokuqwalasela

Umsebenzi oyi Senior Administrative Officer uphatha isiseko sedatha kunye namarekhodi ezigaba zemiba yokubuyiselwa kwamahlaba kwi Department of Land Reform and Rural Development e East London.

Imfuneko

• Iimfuno ezingowona mgangatho: Abafakeli kufuneka babe ne Satifikethi se Grade 12 kunye ne National Diploma kw Information Management / Information Science / Records Management (NQF Level 6) okanye i National Diploma kw Business Administration okanye nelifana nalo ngesidanga.
• Unyaka oyi 2 kuphela wamava kwindawo yokubuyisela izinto, kulawulo lwegcinwa lolwazi, nakwinkonzo yeregistry.
• Ilayisenisi yokushayela esebenzayo.
• Ulwazi oluhambelana nomsebenzi: Ulwazi ngezibalo, ukulawula irekhodi kunye nokugcinwa kolwazi.
• Ulwazi ngamaprojekthi namanyathelo.
• Ulwazi ngomthetho wezorhwebo kahulumeni olawula i National Archives and Records Service Act.
• Amakhono ahambelana nomsebenzi: Amakhono okulawula ixesha.
• Amakhono okucwangcisa nokuhlela.
• Amakhono okwenza izigqibo.
• Ukwazi ukusebenzisa ikhompyutha.
• Amakhono okuhlola.
• Ubuqhakamshelwano bugqibeleleyo.
• Amakhono obudlelwano nabantu nokunxibelelwana (ngomlomo nangokubhalwayo).
• Ikholo lokwenza imisebenzi yeregistry kunye negcinwa lolwazi.
• Ikholo lokuqhuba ngcono nangempilo ngalo lonke ixesha.

Imiqobo

• Phuhlisa, lawula igcina isiseko sedatha yezigaba zemiba yohlaho lwamhlaba.
• Gcina ukuqutywa kwesicwangciso sefayile kwindlu yenkomkhulu.
• Phonononga ngangokwenzekayo izinga lefayile ezenziwe ngendlela esemthethweni.
• Hlela ingxelo yefayile ezilungisiweyo kunye noluhlu lwemisebenzi.
• Qwalasela uluhlu lwemisebenzi wefayile ezilungisiweyo.
• Qwalasela uluhlu lwe Section 42D ezamkelekileyo.
• Yinkcazela ngolwazi oluthe kratya malunga nezigaba zemiba yohlaho lwamhlaba.
• Hlela spredshithi yamagama abhaliweyo kwabafaki izigaba.
• Nikela abafaki izigaba ngolwazi oluchanekileyo malunga nesimo sezabo zemiba.
• Phendula imibuzo jikelele malunga nokufaka iinkalipho zohlaho lwamhlaba.
• Qwalasela ulwazi lwezibalo lendlu yenkomkhulu kuzo zonke iinkalipho ezifakwayo nezifezekileyo.
• Yiba nesebe lenkonzo yeregistry.
• Amkela kunye nokupha iifayile ezisamtyelekileyo ezingangeniswa kwi Electronic Document Management System (EDMS).
• Amkela ubhalise iifayile ezifikelayo.
• Gcina irekhodi yefayile ulwazi oluqokelelweyo malunga nezikhalipho ezikhoyo.
• Qinisekisa ukuba amaphoyisa alandela imigaqo yeregistry.
• Lilisele ukungena kwendlela yeregistry.
• Lilisele ulawulo lokunyuka kweefayile ngokuzibhalisa kwiphepha lokulawula.
• Yenza uvavanyo lwefayile ukuze kuqinisekiswe ukuba akukho fayile igcinwa ngaphezu kwamahashe angama 5 kwindlu yenkomkhulu kuphela kwaphela ukuba official engasaluli ngesantya esibi.
• Gcina isiphithiphithi sendlu yenkomkhulu.
• Qinisekisa ukuba zonke iifayile eziyiwa kwi registry zibhalwe kusuka kumaxhoba.
• Isalathiso sefayile.
• Yenza uvavanyo lwe spodini kwifayile kwi registry/uvavanyo lwezehlo.
• Ukugcina indlela yokuzalisa.
• Faka amaprojekthi okanye iifayile ezamkelekileyo ukuze zibuyiswe lula kwi registry udale inombolo yefayile ye Section 42D, Section 42C kunye ne Section 42E.
• Phonononga zonke i Section 42D ezithunyelwa kwaye ezifunyanwa ezivela kwindlu yenkomkhulu yezwe ukuba zonke amaxwebhu asayiniwe azibuyiselwe ngendlela efanayo nezithunyelweyo.
• Qwalaselaunikela ulwazi malunga nezikhalipho zemiba kumathambo amaprojekthi ukwenza kube lula ukwamkela ukubhengezwa kwezikhalipho.
• Amkela ubhalise iifayile ezifikelayo namkelekileyo.
• Qwalasela isimo sezikhalipho kwingxelo yokamkelwa yophando, ezingamkelekanga ngemigaqo, ezivaliweyo, ezilibazisiweyo nezibhengezweyo.
• Qinisekisa ukuba ulwazi olutsha olufunyanwe kumacandelo asebenzayo lufakwe kwi spredshithi.
• Gcina izibalo zefayile efakiweyo kwi spredshithi uze unike ingxelo nyanga zonke.
• Linganisela uphumeze ezinye iinkonzo zolawulo.
• Yiba nesebe lenkxaso-msebenzi yabakhipha-bhali kumdibaniso wabaphathi.
• Yiba nesebe lenkxaso-msebenzi yabakhipha-bali kwabaphathi basekhaya.
• Yiba nesebe lenkonzo yolawulo lwezemali kwicandelo.
• Hlela amaxwebhu ukugcinwa nokulahlwa.
• Sebenzisa isixhobo sendlu yenkomkhulu ngokubhekisele kwimisebenzi yeregistry.

Indlela yokuqoka

Applications can be submitted by hand delivery during office hours to: Ocean Terrace, Block H, corner of Coutts and Moore Street, Quigney, East London or by email to Post191@dlrrd.gov.za

Imibuzo: Ms A van Vuuren Tel No: (043) 701 8127 or Ms A Kili Tel No: (043) 701 8186

Amanqaku

EE Targets: African, Coloured, Indian and White Males and Indian and White Females and Persons with Disabilities. To apply, submit a completed Z83 form and detailed Curriculum Vitae (PDF document to a maximum of 10 megabytes) via e-mail or hand delivery. The Department will not be held responsible for server delays. Late applications due to technical issues will not be considered. Shortlisted candidates must provide certified copies of required documents (Identity Document, qualifications, etc) where necessary and service certificates to support senior management experience to Human Resources before the interviews, including South African Qualifications Authority (SAQA) evaluation reports for foreign qualifications. Failure to comply will result in disqualification. To be appointed at Senior Management Service (SMS) level, you must complete the SMS Pre- entry programme offered by the National School of Government (NSG). Find course details here: https://www.thensg.gov.za/training-course/sms-pre-entry- programme/ appointment is subject to successful completion of the Nyukela Programme: Pre-entry Certificate to SMS and submission of proof. Shortlisted applicants for the advertised vacancies will undergo two pre-entry assessments: a practical assessment and an integrity assessment, both of which form part of the selection criteria after the interview. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. NB: Please note that false or fraudulent qualifications submitted by applicants will be reported to the South African Police Services (SAPS), and a criminal case shall be opened. Applications: Please submit your application before the closing date as late applications will not be considered. Do not submit duplicate applications. If applying for multiple posts, submit separate applications for each post. Applications submitted via email will be acknowledged via an automated response. Applications received manually will not be acknowledged due to high volumes of applications received. If you have not heard from us within 3 months, please consider your application to be unsuccessful. Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts or the Department is affected by any process such as, but not limited to, restructuring or reorganisation of posts, the Department reserves the right to cancel the recruitment process and re- advertise the post at any time in the future. Important: DLRRD is an equal opportunity employer committed to promoting representivity and affirmative action. We encourage applications from all qualified candidates. The Department reserves the right not to fill vacancies. By applying you consent to the collection and processing of your personal information for recruitment purposes. Shortlisted candidates will be required to be available for assessments and interviews at a date and time as determined by the Department. Shortlisted candidates will undergo personnel suitability checks, security vetting and reference checks (including social media profiles). Applications must declare any pending criminal, disciplinary or any other allegations or investigations. Successful candidates must pass security clearance, sign an employment contract, sign an annual performance agreement and disclose financial interests. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may be associated with. Failure to disclose relevant information may result in disqualification or termination. MANAGEMENT ECHELON