Senior Administratiewe Beampte

Oorsig

Senior Administratiewe Beampte wat restitusie-grondeise-databasisse en -rekords by die Department of Land Reform and Rural Development in East London bestuur.

Vereistes

• Minimum vereistes: Aansoekers moet in besit wees van 'n Graad 12-sertifikaat en 'n Nasionale Diploma in Inligtingsbestuur / Inligtingswetenskap / Rekordbestuur (NQF Level 6) of 'n Nasionale Diploma in Besigheidsadministrasie of 'n verwante ekwivalente kwalifikasie.
• Minimum van 2 jaar se ervaring in restitusie, rekordbestuursomgewing, registerdienste. 'n Geldige bestuurderslisensie.
• Werksverwante kennis: Kennis van statistiese, register- en rekordbestuur.
• Kennis van projekte en prosesse.
• Kennis van regeringswetgewing wat die National Archives and Records Service Act regeer.
• Werksverwante vaardighede: Tydbestuurvaardighede.
• Beplannings- en organiseervaardighede. Besluitnemingsvaardighede. Rekenaarvaardigheid.
• Analitiese vaardighede. Telefoonetiket.
• Interpersoonlike en kommunikasie (mondelinge en skriftelike) vaardighede.
• Vermoë om register- en rekordbestuursaktiwiteite uit te voer.
• Die vermoë om altyd doeltreffend en effektief te werk.

Pligte

• Ontwikkel, administreer en onderhou die restitusie-grondeise-databasis.
• Onderhou die implementering van die lêerplan in die kantoor.
• Kontroleer die gehalte van gestandaardiseerde lêers.
• Stel die verslag van gestandaardiseerde lêers en inventaris op.
• Werk die inventaris van gestandaardiseerde lêers by.
• Werk die inventaris van goedgekeurde Seksie 42D's by.
• Verskaf inligting rakende grondeiserestitusie-eise.
• Stel 'n sigblad op van briewe wat vir eisers opgestel is.
• Gee akkurate inligting aan eisers rakende die status van hul eise.
• Reageer op algemene navrae oor die indiening van grondeise.
• Werk statistiese inligting vir die kantoor by ten opsigte van alle grondeise wat ingedien en geskik is.
• Verskaf registerdienste.
• Ontvang en reik bruin lêers uit wat nie op Electronic Document Management System (EDMS) geskandeer is nie.
• Ontvang en registreer inkomende lêers.
• Hou rekords van lêers en versamelde inligting vir bestaande grondeise.
• Verseker dat amptenare die registerreëls nakom.
• Monitor toegang tot die registerstelsel.
• Monitor en beheer die beweging van lêers deur dit op 'n bewegingsbeheerblad te registreer.
• Voer 'n lêeroudit uit om te verseker dat geen lêers vir meer as 5 dae in 'n amptenaar se kantoor gehou word nie, tensy die amptenaar om 'n verlenging vra.
• Onderhou kantoorsoektog.
• Verseker dat alle lêers wat na die register oorgeplaas is, van kliënte aangeteken word. Lêerindeksering.
• Doen steekproewe op lêers by register/insidente-oudit.
• Onderhou die stelsel vir lêerberging.
• Lui goedgekeurde projekte of lêers in vir maklike onttrekking in die register en skep 'n lêernommer vir goedgekeurde Seksie 42D, Seksie 42C en Seksie 42E.
• Kontroleer alle Seksie 42D's wat na en ontvang van die nasionale kantoor gestuur is of alle dokumente geteken en teruggestuur is dieselfde as wat gestuur is.
• Werk grondeise-inligting by en verskaf dit aan projekspanne om die aanvaarding en bekendmaking van eise moontlik te maak.
• Ontvang en registreer inkomende en goedgekeurde lêers.
• Werk die status van die eise by op goedgekeurde aanvaardingsnavorsingsverslag, nie-nakoming, van die hand gewys, uitgestel en gepubliseerde eise.
• Verseker dat nuwe inligting wat van operasionele eenhede ontvang is, op 'n sigblad vasgelê word.
• Hou statistiek van lêers wat op 'n sigblad vasgelê is en doen maandeliks verslag.
• Koördineer en voer ander administratiewe pligte uit.
• Verskaf klerikale ondersteuningsdienste aan die direktoraat.
• Verskaf klerikale ondersteuningsdienste vir personeeladministrasie.
• Verskaf finansiële administratiewe dienste in die komponent.
• Verwerk dokumente vir argief en beskikking.
• Bedryf kantoormasjien in verband met registerfunksies.

Hoe om aan te sollisiteer

Applications can be submitted by hand delivery during office hours to: Ocean Terrace, Block H, corner of Coutts and Moore Street, Quigney, East London or by email to Post191@dlrrd.gov.za

Navrae: Ms A van Vuuren Tel No: (043) 701 8127 or Ms A Kili Tel No: (043) 701 8186

Notas

EE Targets: African, Coloured, Indian and White Males and Indian and White Females and Persons with Disabilities. To apply, submit a completed Z83 form and detailed Curriculum Vitae (PDF document to a maximum of 10 megabytes) via e-mail or hand delivery. The Department will not be held responsible for server delays. Late applications due to technical issues will not be considered. Shortlisted candidates must provide certified copies of required documents (Identity Document, qualifications, etc) where necessary and service certificates to support senior management experience to Human Resources before the interviews, including South African Qualifications Authority (SAQA) evaluation reports for foreign qualifications. Failure to comply will result in disqualification. To be appointed at Senior Management Service (SMS) level, you must complete the SMS Pre- entry programme offered by the National School of Government (NSG). Find course details here: https://www.thensg.gov.za/training-course/sms-pre-entry- programme/ appointment is subject to successful completion of the Nyukela Programme: Pre-entry Certificate to SMS and submission of proof. Shortlisted applicants for the advertised vacancies will undergo two pre-entry assessments: a practical assessment and an integrity assessment, both of which form part of the selection criteria after the interview. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. NB: Please note that false or fraudulent qualifications submitted by applicants will be reported to the South African Police Services (SAPS), and a criminal case shall be opened. Applications: Please submit your application before the closing date as late applications will not be considered. Do not submit duplicate applications. If applying for multiple posts, submit separate applications for each post. Applications submitted via email will be acknowledged via an automated response. Applications received manually will not be acknowledged due to high volumes of applications received. If you have not heard from us within 3 months, please consider your application to be unsuccessful. Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts or the Department is affected by any process such as, but not limited to, restructuring or reorganisation of posts, the Department reserves the right to cancel the recruitment process and re- advertise the post at any time in the future. Important: DLRRD is an equal opportunity employer committed to promoting representivity and affirmative action. We encourage applications from all qualified candidates. The Department reserves the right not to fill vacancies. By applying you consent to the collection and processing of your personal information for recruitment purposes. Shortlisted candidates will be required to be available for assessments and interviews at a date and time as determined by the Department. Shortlisted candidates will undergo personnel suitability checks, security vetting and reference checks (including social media profiles). Applications must declare any pending criminal, disciplinary or any other allegations or investigations. Successful candidates must pass security clearance, sign an employment contract, sign an annual performance agreement and disclose financial interests. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may be associated with. Failure to disclose relevant information may result in disqualification or termination. MANAGEMENT ECHELON