Senior Officer: Student Registration

Overview

Coordinate student application and registration activities at Northlink TVET College, monitoring processes for efficiency and compliance with approved procedures.

Requirements

• National Diploma/ Degree (NQF Level 6/7) in Public Administration, Business Administration, Office Management, Administration or a relevant qualification.
• Minimum of 3-5 years relevant experience in student administration, admissions, registration or a related higher education environment.
• Supervisory experience.
• Computer Literacy.
• Valid Driver’s Licence.
• Knowledge and understanding of the TVET College sector and post-school education environment.
• Knowledge of DHET policies, guidelines and Standard Operating Procedures relating to student enrolment.
• Knowledge of student admission, registration and records management processes.
• Understanding of student information management systems.
• Understanding of public sector policies, including DHET/ TVET regulatory and compliance requirements.
• Planning and organisational skills.
• Problem-solving and decision-making skills.
• Good verbal and written communication skills.
• Strong analytical, investigative skills.
• Ability to interpret legislation, policies and procedures and apply them.
• Professionalism, accountability and ethical conduct.
• Sound judgement and objectivity.
• Ability to maintain confidence and exercise discretion.

Duties

• Coordinate the implementation of student application and registration activities.
• Monitor application and registration processes to ensure efficiency and compliance with approved procedures.
• Provide support during annual, semester and trimester registration cycles.
• Monitor registration progress and assist in achieving institutional enrolment targets.
• Ensure compliance with approved admission requirements and selection processes.
• Coordinate the capturing, verification, maintenance and updating of student information on the Student Management System.
• Conduct quality assurance checks on registration information and student files.
• Allocate and monitor daily activities of registration administrative staff.
• Provide guidance and support to staff regarding registration processes and system requirements.
• Identify training needs and assist with capacity-building initiatives.
• Monitor service delivery standards and ensure continuous improvement.
• Coordinate responses to student registration-related enquiries.
• Provide accurate information regarding applications, admissions, registration processes and institutional requirements.
• Liaise with campuses, academic departments, student support services and external stakeholders to resolve registration matters.
• Implement approved policies, procedures and process improvements within the registration environment.
• Assist with internal and external audits by providing required student registration information and evidence.
• Identify operational risks and recommend improvements to enhance efficiency and service delivery. N.B.
• All shortlisted candidates will be required to complete a relevant competency exercise.

How to apply

Northlink TVET College invites applicants to apply online via email: Careers7@northlink.co.za or alternatively, applications can be hand-delivered to the Central Office, 80 Voortrekker Road, Bellville, 7530.

Enquiries: Ms. L Mmesi / Mr. T Zangqa Tel No: (021) 970 9082/ 9069

Notes

Northlink Technical and Vocational Education and Training (TVET) College is inviting applications from suitably qualified candidates to fill the following vacancies. Applications can be submitted via email to: Careers7@northlink.co.za by quoting the post applying for and the relevant reference number provided on the subject line. All documents submitted must be in a PDF Format. Applicants are advised to submit one PDF Document per application. A complete set of application documents should be submitted separately for every post you wish to apply for. Applications must be submitted on the new Z83 form which has since been in effect from 1 January 2021, obtainable from any Public Service Department and must be accompanied by a comprehensive Curriculum Vitae (CV). Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following the communication from Human Resources and such qualification(s) and other related document(s) must be in line with the requirements of the advert. Please indicate the reference number and the post description of the position you are applying for on your application form, the Z83 Form must be dated, signed and the candidate must initialise both pages of the Form. Applications submitted using the old Z83 Form will not be accepted. Non-RSA Citizens/Permanent Resident, Permit Holders will be required to submit their permit on the day of the interview. It is the applicant`s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). A separate application must be submitted for each post that you are applying for. Late Applications received after closing date and time, incomplete, and faxed applications will not be considered. The employment decision shall be informed by the Employment Equity Plan of the College. It is the intention of the College to promote representativity (race, gender, and disability) in the College through the filling of these post(s). Applicants from the designated groups especially in respect of people with disabilities will receive preference. The College as the employer reserves the right not to make any appointment. Where applicable, candidates will be subjected to a skills test. Correspondence will only be limited to short-listed candidates. All short-listed candidates will be subjected to a qualification, citizen verification, criminal record and financial/asset record checks. Applicants who have not been invited for an interview within 60 days of the closing date should consider their applications unsuccessful. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements, and the other must be an integrity (ethical conduct) assessment.