Personal Assistant- Office of the Principal

Overview

Provide executive and secretariat support to the principal and college governance structures at Central Johannesburg TVET College.

Requirements

• Grade 12/ Matric or Equivalent.
• Recognized National Diploma (NQF6) in Office Management and Technology/Public Management, Law, Social Science or related qualifications.
• Experience in development of policies/implementations strategies.
• Practical experience in Office Management and Technology/ Public management.
• A post graduate qualification in the relevant field/s will be an advantage. 3-5 years relevant experience in administration environment.
• Knowledge of Public Service legislation and policies.
• Knowledge of PSET.
• Knowledge and understanding of the TVET/CET administration.
• Understanding of Higher Education sector will be an added advantage.
• Understanding Cost centre budgetary, expenditure and cash flow management, Employment Equity Act, Public Service Regulations and Public Service Act, Labour Relations Act and any other related legislation.
• Must have a valid driver’s license.

Duties

• Render administration / executive support services in the office of the principal.
• Provides secretariat support to College Council, Council Committees, Academic Board, Senior Management and other external stakeholders.
• Provides strategic management, monitoring and evaluation services.
• Oversee and maintain logistics within the office of the principal.
• Arrange all meetings (Sub-committee, Council, EXCO and other external stakeholders).
• Arrange all Academic Board and Academic Board committees.
• Arrange and support for training interventions.
• Coordinate the décor, layout, food service, invitation and media protocol requirements for college hosted functions.
• Maintain stock of standard forms and stationery.
• Develop agendas and write minutes for the college meeting and forum Records Management.
• Management of all human, financial and other resources of the unit.
• Ensure completion of performance agreements by all employees in the unit.
• Supervision of staff.

How to apply

The Central Johannesburg TVET College (CJC) invites applicants to apply online on the New Z83 form by clicking on this link https://cjcz83.ngnscan.co.za/apply

Enquiries: Mr MB Khakhu Tel No: (011) 351 6000

Notes

Apply and follow the easy prompts/instructions. If you apply for the first time, you will be required to register by clicking the register button to register. After registering, you will be allowed to log in and apply for your chosen post (s). Upload the supporting document namely, a comprehensive CV and any other document (where required). A fully completed and signed Z83 form, and a detailed Curriculum Vitae will be considered. Only shortlisted candidates will be required to submit certified documents/copies of qualifications and other relevant documents to support the application on or before the day of the interviews. The shortlisted candidates will also be requested to submit confirmation or service letter from their previous employer, confirming their employment status/ history. It is the applicant’s responsibility to have foreign qualification(s) evaluated by the South African Qualification Authority (SAQA). Candidates whose appointment promote representativity in terms of race, gender, and disability will receive preference. All shortlisted candidates shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The successful candidate(s) will be required to sign an annual performance agreement, disclose his/her financial interests, and be subjected to security clearance. If you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your application was unsuccessful. The college reserves the right not to make appointment. Suitable candidates will be subjected to personnel suitability checks (criminal record check, citizenship verification, qualification/study verification, and previous employment verification). Applications received after the closing date will not be considered. CJC is committed to providing equal opportunities and practising affirmative action employment. It is our intention to promote representativity in terms of (race, gender, and disability) in the organisation. Employment Equity principles will be applied in accordance with the Departmental Employment Equity Policy, taking into consideration the applicable equity targets, representativity, and legislative requirements. Due to the college financial constraints, candidates will be responsible for their traveling and accommodation.