Deputy Director: Knowledge and Information Management

Overview

Deputy Director role managing knowledge and information management frameworks, strategies and policies for the Department of Forestry, Fisheries and the Environment in Pretoria.

Requirements

• National Diploma (NQF6) in Information Science, Knowledge Management or relevant qualification as recognised by SAQA.
• A minimum of five (5) years’ experience in Knowledge and Information Management environment, of which at least three (3) years should be at entry/junior management level (Assistant Director level or equivalent).
• Understanding of knowledge management frameworks, strategies, policies, implementation plans, governance instruments, practices and systems.
• Knowledge of relevant public-service legislation, directives, prescripts and departmental procedures.
• Understanding of knowledge management maturity assessments, monitoring and evaluation, change management, organisational learning, knowledge sharing, knowledge harvesting, and knowledge retention approaches.
• Knowledge of electronic knowledge management systems, digital information-sharing platforms, evidence management and reporting requirements.
• Strategic planning, leadership, people management, project management, change management, policy development and implementation, monitoring and evaluation, stakeholder engagement, research, analytical, problem-solving, negotiation and conflict-resolution skills.
• Good verbal and written communication, report- writing, presentation, facilitation, coordination, planning and organising skills.
• Computer literacy and the ability to work independently, under pressure and as part of a multidisciplinary team.
• A service-oriented approach, sound interpersonal relations, initiative, integrity and a strong sense of responsibility.

Duties

• Manage the development, implementation, monitoring and review of the Department’s knowledge and information management frameworks, strategies, policies, plans, protocols, guidelines, standard operating procedures and supporting governance instruments.
• Conduct and manage knowledge management maturity assessments.
• Develop, implement, monitor and update the Department’s knowledge management implementation plan, knowledge management Policy, knowledge management strategy, change management plan and monitoring and evaluation plan.
• Ensure alignment of knowledge management frameworks and strategies with DPSA directives, departmental strategic objectives and emerging good practices.
• Manage the implementation and institutionalisation of knowledge management programmes, initiatives, systems, and interventions that promote knowledge sharing, retention, accessibility, and utilisation across the Department.
• Coordinate communities of practice, After action reviews, brown-bag sessions, knowledge-harvesting and knowledge-retention processes.
• Facilitate knowledge management awareness-building and capacity-building initiatives.
• Promote a departmental knowledge-sharing culture through appropriate change-management interventions.
• Identify and implement electronic systems and digital platforms that support knowledge and information management.
• Monitor and evaluate the effectiveness and impact of knowledge management interventions and recommend improvements.
• Manage knowledge management governance structures, stakeholder engagement and compliance processes.
• Coordinate the establishment and operation of knowledge management governance structures in line with DPSA directives and departmental requirements.
• Manage the preparation, recording, quality assurance, approval and implementation of resolutions and decisions taken by knowledge management governance structures.
• Coordinate meetings of knowledge management governance structures.
• Represent the Department at the national DPSA knowledge management forum and other relevant knowledge management forums and platforms.
• Manage monitoring, evaluation and reporting on the implementation of knowledge management initiatives, plans and strategies.
• Manage the compilation and submission of annual, quarterly and ad hoc knowledge management reports.
• Facilitate consultation and reporting to the Department’s knowledge and information management forum and other relevant governance structures.
• Manage the collection, verification, and maintenance of evidence to support knowledge management implementation.
• Coordinate the submission of knowledge management implementation reports and supporting evidence through the DPSA online system.

How to apply

All applications to be submitted online on the following link: https://erecruitment.environment.gov.za/

Enquiries: Ms A Mampye Tel No: (012) 399 9263

Notes

Interested applicants must submit their applications via the above link. Applicant must ensure that they complete all sections on the online Z83 and attached a detailed CV with at least three (3) contactable references. Failure to complete or disclose all required information will automatically disqualify the applicant. No late applications will be accepted. Shortlisted candidates will be required to submit certified copies of qualifications, identity document and driver’s license on or before the day of the interview. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). The National Department of Forestry, Fisheries and the Environment is an equal opportunity, affirmative action employer. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the Department’s equity plan. Persons with disabilities are encouraged to apply. Correspondence will be limited to successful candidates only. Short-listed candidates will be subjected to screening and security vetting to determine their suitability for employment, including but not limited to: Criminal records; Citizenship status; Credit worthiness; Previous employment (reference checks); and Qualification verification. Short-listed candidates will be expected to avail themselves at the Department’s convenience. Entry level requirements for SMS posts: In terms of the Directive on Compulsory Capacity Development, Mandatory Training Days & Minimum Entry Requirements for SMS that was introduced on 1 April 2015, a requirement for all applicants for SMS posts from 1 April 2020 is a successful completion of the Senior Management Pre-Entry Programme as endorsed by the National School of Government (NSG) prior to appointment. The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme. Furthermore, Shortlisted candidates must provide proof of successful completion of the course. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. All shortlisted candidates for SMS will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessment to assess cognitive capabilities, behavioural preference, emotional intelligence and integrity. Persons appointed will be subjected to a security clearance, the signing of performance agreement and employment contract. The Department reserves the right not to make an appointment. If you have not been contacted within three 3 months after the closing date of the advertisement, please accept that your application was unsuccessful. By submitting the employment application form, you agree and consent in terms of Section 11(1) of the Protection of Personal Information Act (POPIA), 2013 (Act 4 of 2013), for your personal information which you provide to the DFFE to being processed by the department and its employees, agents, Cabinet committees, and subcontractors for recruitment purposes, in accordance with the POPIA of 2013. MANAGEMENT ECHELON