Assistant Director: Supply Chain Management

Overview

Assistant Director for Supply Chain Management at the Department of Water and Sanitation in Kimberley, requiring a relevant NQF 7 qualification and three years supervisory experience.

Requirements

• A relevant tertiary qualification at NQF level 7 in Supply Chain Management / Finance.
• Three (3) years supervisory working experience in supply chain management, logistic and demand management.
• The disclosure of a valid unexpired driver’s license.
• Excellent communication skills both written and verbal.
• Good planning and organizing skills.
• Be computer literate and have sound knowledge of Microsoft Office, i.e.
• MS Word, MS Excel, MS Outlook, MS PowerPoint and Internet Explorer.
• Knowledge of the Public Finance Management Act (PFMA), Treasury Regulations and Broad Based Black Economic Empowerment Act 53 of 2003 and preferential procurement policy framework Act.
• Knowledge of contract management.
• Knowledge of strategic sourcing.
• Public sector supply chain management models and processes.
• Programme and project management.
• Problem solving and analysis.
• People and diversity management.
• Client orientation and customer focus.
• Accountability and ethical conduct.
• Knowledge of Supply Chain Management Regulations, practice notes, circulars and policy frameworks.
• Must be able to work on Government Logistical System and LOGIS system.
• Excellent Interpersonal relation skills.

Duties

• Manage and supervise demand, acquisition, logistic and contract Management.
• Ensure full compliance to all acquisition, logistic and demand management prescripts, policies, practice notes and delegations of authority.
• Develop and maintain internal control measures for procurement.
• Ensure the effective management of supply Chain demand process.
• Compile and consolidate the demand management plan.
• Coordinate input in the Demand Management Plan.
• Ensure that procurement is in line with the approved demand plan.
• Ensure effective utilisation of the CSD.
• Manage acquisition including BID administration.
• Assist in compilation of Terms of reference, Specifications and BID Documents.
• Provide secretariat support to the BID committees and provide the administrative duties during the tender/bid briefing sessions.
• Provide assistance in the review of the scope of the Terms of Reference (TOR).
• Assist with the monitoring of validity period of closed tenders.
• Assist in the co-ordination and execution of the bidding process-: Arrange and attend bid Evaluation committee meeting.
• Management of the bid processes and ensure effective functioning of all Bid Committees.
• Management and effective utilisation of Transversal Contracts.
• Manage the process of sourcing of quotations Ensure the effective coordination and management of Logistical services.
• Manage and oversee the administration of requisitions, deliveries, inventory replenishments and ensure compliance with regulations.
• Ensure proper document control and documentations.
• Ensure that documents submitted to logistics for order creation are fully compliant with acquisition management prescripts.
• Implement and Oversee Risk and performance management strategies in the supply chain management unit.
• Manage Contracts.
• Administer the Contract Price adjustments, Variations, Legal Services Vetting process, Cancellation and project close off reconciliation.
• Identify and mitigate risks within the unit.
• Ensure that all administrative matters, correspondence and complex enquiries are attended to promptly.
• Assist in the compiling of monthly SCM performance reports.
• Compilation /verification of all monthly SCM reports.
• Ensure implementation and compliance of the Instruction Notes as issued by National Treasury as well as Departmental SCM Policy.
• Manage and Supervise employees to ensure an effective supply chain management service and undertake all administrative functions required with regard to financial and human resources administration.
• Perform human resources and administrative activities relating to SCM including Assessing the Performance of Officials in the unit (PMDS).

How to apply

Interested applicants must submit their applications via the online link https://erecruitment.dws.gov.za

Enquiries: Ms M Ramoshaba Tel No: (053) 830 8800

Notes

Other related documentation such as copies of qualifications, identity document, driver’s license etc need not to accompany the application when applying for a post as such documentation must only be produced by shortlisted candidates during the interview date in line with DPSA circular 19 of 2022. With reference to applicants bearing professional or occupational registration, fields provided in Part B on the online Z83 must be completed as these fields are regarded as compulsory. Failure to complete or disclose all required information will automatically disqualify the applicant. No late applications will be accepted. Shortlisted candidates will be subjected to suitability checks (SAQA verification, reference checks criminal and credit checks). SAQA evaluation certificate must accompany foreign qualifications (only when shortlisted). Applications that do not comply with the above- mentioned requirements will not be considered. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity and a pre-entry certificate obtained from the National School of government is required prior to the appointment. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Candidates will be required to complete a financial disclosure form and undergo security clearance. Foreigners or dual citizenship holders must provide a police clearance certificate from country of origin (only when shortlisted). The Department of Water Sanitation is an equal opportunity employer. In the filling of vacant posts, the objectives of section 195 (1) (i) of the Constitution of South Africa, 1996 (Act No: 108 of 1996) the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act No: 55 of 1998) and relevant Human Resources policies of the Department will be taken into consideration. Correspondence will be limited to short-listed candidates only. If you do not hear from us within three (3) months of this advertisement, please accept that your application has been unsuccessful. Faxed applications will not be considered. The department reserves the right not to fill these positions. Women and persons with disabilities are encouraged to apply and preference will be given to the EE Targets. OTHER POSTS