Assistant Director: Expenditure and Transfers

Overview

Assistant Director responsible for monitoring and authorising financial transactions, payment processes and compliance within the Department of Sport, Arts and Culture in Pretoria.

Requirements

• Senior Certificate/Matric Certificate/Grade 12 Certificate or equivalent qualification; minimum three-year National Diploma (NQF level 6) or Degree (NQF level 7), as recognised by SAQA, in Financial Management, Management Accounting, Cost and Management Accounting, Accounting or any relevant financial accounting qualification; 2–3 years’ relevant experience, including at least 2 years as a State Accountant or Financial Officer in processing and authorising payments, reconciliations or any financial expenditure management and transfers environment;
• BAS and LOGIS certificates will be an added advantage;
• Knowledge of Public Service Regulations;
• Knowledge of Public Finance Management Act;
• Knowledge of National Treasury Regulations, instruction notes and financial systems;
• Knowledge of accounting principles, financial reporting, norms and standards;
• Knowledge of Basic Accounting System (BAS) and Logistical Information System (LOGIS);
• Knowledge and understanding of relevant policies and prescripts;
• Planning and Organising skills;
• Strategic thinking and Problem- solving skills;
• Presentation skills;
• Good Communication and Interpersonal relations;
• Computer Literacy;
• Analytical skills;
• Team player;
• Ability to work under pressure.

Duties

• The purpose of this post is to monitor and authorise financial transactions and payment processes within the Department;
• Check compliance with payment procedures and controls;
• Validate supporting documents for correctness, completeness and accuracy;
• Identify and correct errors before payment approval;
• Verify and authorise payments on BAS and LOGIS;
• Monitor LOGIS and sundry payment processes;
• Maintain accurate payment records;
• Process payments to beneficiaries, public entities and provinces;
• Ensure compliance with PFMA, National Treasury regulations ,procedures and policies;
• Resolve and follow up on payment queries and discrepancies;
• Ensure payments of invoices are processed within 30 days as prescribed by National Treasury regulations;
• Monitor and reconcile suspense accounts including GCIS and disbursement reports;
• Request various BAS reports;
• Check and monitor journal processes;
• Monitor and review payment transactions for accuracy;
• Provide advice and guidance on payment processes;
• Supervise subordinates;
• Ensure training and development of subordinates;
• Facilitate the performance management of subordinates;
• Prepare financial reports, reconciliations and audit information relating to expenditure and transfers;
• Monitor proper filing for record and audit purposes.

How to apply

Applicants must use this link below to access DSAC E-Recruitment System https://erecruit.dsac.gov.za/public/login_test.php Hand delivery: Sealed envelope addressed to Chief Director: Human Resource Management and Development, Sechaba House, 202 Madiba Street, Pretoria Central. Postal mail to The Chief Director: Human Resource Management and Development, Private Bag X897, Pretoria, 0001.

Enquiries: Mr S Makwarela Tel No: (012) 441 3581

Notes

Please create a user profile by completing all required personal information and setting up your login credentials. Once registration is complete, log in to the system and you will be directed to the “Welcome Page”. From the Welcome Page, you may browse all vacant positions opportunities listed below. Applicants are strongly advised to complete all information required for the electronic Z83 form on the system before applying for any position. The Z83 form has been adopted into the system, and applications cannot be processed unless all mandatory fields are completed. After completing your profile and Z83 information, you may apply for any relevant advertised position through the system. Ensure that your application is fully completed and submitted before the closing date, as incomplete or late applications will not be considered. Once submitted, the system will provide a confirmation message indicating that your application has been successfully received. The e- Recruitment portal is also accessible via smartphones and other mobile devices. Correspondence will be limited to shortlisted candidates only. Only shortlisted candidates will be required to bring certified copies of ID, Driver’s licence (where required) and qualifications on or before the interview. Should you be in possession of any foreign qualification(s), it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA); Applicants must be South African citizens. Shortlisted candidates must avail themselves for a virtual or in-person panel interview at a date and time determined by DSAC. The applicant should make own arrangement for access to internet connectivity and equipment for this purpose. Applicants must note that pre-employment checks and references will be conducted once they are shortlisted. The appointment is also subject to a positive outcome on these checks, including security clearance, security vetting, qualification/study verification, citizenship verification, financial/asset record check, previous employment verification and criminal record. If an applicant wishes to withdraw an application, it must be done in writing. We encourage all applicants to declare any criminal and/or negative credit records. All shortlisted candidates shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment, the logistics of which will be communicated by the Department. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. The successful candidate will be required to enter into an employment contract and sign an annual performance agreement. The Department of Sport, Arts and Culture is an equal opportunity, affirmative action employer. The employment decision shall be informed by the Employment Equity Plan of the Department to achieve its Employment Equity targets. It is the Department’s intention to promote equity (race, gender and disability) through the filling of these posts. The Department reserves the right not to make an appointment and to use other recruitment processes, thus withdrawing this advert by notice on its communication channels. Prior to appointment for SMS post, a candidate would be required to complete the Nyukela Programme: Pre-entry Certificate to Senior Management Services as endorsed by the DPSA, which is an online course endorsed by the National School of Government (NSG). The course is available at the NSG under the name Certificate for entry into the SMS and the full details can be sourced from the following link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/.If you have not been contacted within three months of the closing date of this advertisement, please accept that your application was unsuccessful. We thank all applicants for their interest. MANAGEMENT ECHELON