Assistant Director: Library Policy and Institutions

Overview

Administer the Legal Deposit Committee, library policy matters and grants to library and information services institutions within the Department of Sport, Arts and Culture.

Requirements

• Senior Certificate/Matric Certificate /Grade 12 Certificate or equivalent qualification;
• Minimum Three-year Degree/National Diploma (NQF level 6) / Degree (NQF Level 7) as recognised by SAQA in Library and Information Science/ Information Studies or any relevant qualification; 2-3 years relevant experience at least 2 years at a librarian level in Library information services, information management, public sector coordination, administration or any relevant environment;
• Registration with Library and Information Association of South Africa (LIASA);
• Valid driver’s license;
• Knowledge of Public Service Regulations;
• Knowledge of Library and Information Services (LIS) legislation, policies, and strategic frameworks;
• Knowledge and understanding of the Legal Deposit Act;
• Knowledge and understanding of conditional grant frameworks and grant administration;
• Knowledge and understanding of Public Finance Management legislation and Treasury Regulations;
• Knowledge and understanding of Records and information management;
• Research and analytical skills;
• Client Orientation and Customer Focus;
• Presentation skills;
• Good communication and Interpersonal relations;
• Computer Literacy;
• Project Management Skills;
• Ability to work under pressure.

Duties

• The purpose of this position is to administer the Legal Deposit Committee, LIS policy matters, adhoc grants to LIS and related institutions;
• Administer legal deposit matters relating to the Legal Deposit Committee-Coordinate the reconstitution of the Legal Deposit Committee;
• Coordinate and administer meetings of committee;
• Prepare agendas, minutes, submissions and meeting documentation;
• Coordinate travel, accommodation and payment of travel and subsistence claims for committee members;
• Liaise with committee members and monitor implementation of resolutions;
• Monitor and administer budget allocated to Committee matters;
• Prepare official correspondence, submissions and reports relating to the Committee matters;
• Monitor compliance with the Legal Deposit Act and other applicable legislations;
• Coordinate and administer adhoc grant for national LIS and related institutions and community library conditional grant-Administer ad hoc grants and funding agreements, including Memoranda of Agreement (MoAs) to beneficiaries/institutions (SALB, LIASA, etc).;
• Facilitate the transfer payments to institutions and beneficiaries;
• Analyse implementation reports and prepare recommendations for approval;
• Coordinate engagements with relevant beneficiaries and stakeholders;
• Prepare presentations and briefing documents for management and stakeholder engagements;
• Coordinate administrative processes relating to the community library conditional grant;
• Collect, verify and consolidate programme performance and expenditure on projects and report writing;
• Assist with monitoring and conduct visits to conditional grant projects;
• Prepare responses to enquiries relating to the conditional grant;
• Coordinate the development of policies and research on library information services-Conduct research on library and information services policy matters and emerging issues;
• Coordinate policy reviews and implementation of relevant legislative frameworks;
• Support investigations into specialised policy areas, including Legal Deposit, Braille services, copyright and preservation;
• Coordinate workshops, stakeholder consultations and policy engagements;
• Update and maintain information relating to LIS policies and programmes on departmental platforms;
• Manage administrative support within the Directorate-Coordinate records and document management in accordance with departmental policies;
• Maintain the Directorate file plan and ensure proper record keeping;
• Supervise and provide guidance to administrative support staff;
• Monitor compliance with records management requirements;
• Ensure efficient administrative support to the Directorate.

How to apply

Applicants must use this link below to access DSAC E-Recruitment System https://erecruit.dsac.gov.za/public/login_test.php Hand delivery: Sealed envelope addressed to Chief Director: Human Resource Management and Development, Sechaba House, 202 Madiba Street, Pretoria Central. Postal mail to The Chief Director: Human Resource Management and Development, Private Bag X897, Pretoria, 0001.

Enquiries: Ms R Phasha Tel No: (012) 441 3321

Notes

Please create a user profile by completing all required personal information and setting up your login credentials. Once registration is complete, log in to the system and you will be directed to the “Welcome Page”. From the Welcome Page, you may browse all vacant positions opportunities listed below. Applicants are strongly advised to complete all information required for the electronic Z83 form on the system before applying for any position. The Z83 form has been adopted into the system, and applications cannot be processed unless all mandatory fields are completed. After completing your profile and Z83 information, you may apply for any relevant advertised position through the system. Ensure that your application is fully completed and submitted before the closing date, as incomplete or late applications will not be considered. Once submitted, the system will provide a confirmation message indicating that your application has been successfully received. The e- Recruitment portal is also accessible via smartphones and other mobile devices. Correspondence will be limited to shortlisted candidates only. Only shortlisted candidates will be required to bring certified copies of ID, Driver’s licence (where required) and qualifications on or before the interview. Should you be in possession of any foreign qualification(s), it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA); Applicants must be South African citizens. Shortlisted candidates must avail themselves for a virtual or in-person panel interview at a date and time determined by DSAC. The applicant should make own arrangement for access to internet connectivity and equipment for this purpose. Applicants must note that pre-employment checks and references will be conducted once they are shortlisted. The appointment is also subject to a positive outcome on these checks, including security clearance, security vetting, qualification/study verification, citizenship verification, financial/asset record check, previous employment verification and criminal record. If an applicant wishes to withdraw an application, it must be done in writing. We encourage all applicants to declare any criminal and/or negative credit records. All shortlisted candidates shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment, the logistics of which will be communicated by the Department. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. The successful candidate will be required to enter into an employment contract and sign an annual performance agreement. The Department of Sport, Arts and Culture is an equal opportunity, affirmative action employer. The employment decision shall be informed by the Employment Equity Plan of the Department to achieve its Employment Equity targets. It is the Department’s intention to promote equity (race, gender and disability) through the filling of these posts. The Department reserves the right not to make an appointment and to use other recruitment processes, thus withdrawing this advert by notice on its communication channels. Prior to appointment for SMS post, a candidate would be required to complete the Nyukela Programme: Pre-entry Certificate to Senior Management Services as endorsed by the DPSA, which is an online course endorsed by the National School of Government (NSG). The course is available at the NSG under the name Certificate for entry into the SMS and the full details can be sourced from the following link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/.If you have not been contacted within three months of the closing date of this advertisement, please accept that your application was unsuccessful. We thank all applicants for their interest. MANAGEMENT ECHELON