Senior Management Information System (MIS) Officer

Overview

Manage and maintain the TVET MIS and Business Management System, overseeing data capture, validation and institutional reporting within the Department of Higher Education and Training.

Requirements

• Matric/Grade12 Certificate plus a recognised 3-year National Diploma or Degree in Information Management / Data Management, Management Information Systems or any other relevant qualification.
• Must have a minimum of 3 to 5 years relevant work experience in data management, TVET- MIS environment, database administration, information systems support, institutional reporting, or data analytics.
• Must be computer literate.
• Must have a valid driver’s license.
• Competencies, Knowledge, And Skills: Must have knowledge and understanding of office administration.
• Knowledge of Public Service legislations and policies.
• Knowledge and understanding of the TVETMIS system, annual reporting requirements by the Higher Education understanding, application and interpretation of office/information management systems.
• Business Management Systems (BMS), data management, compiling and interpretation of results and other statistics.
• Must have effective office administrative skills, team leadership and outcome driven, project management, sound communication (verbal and written) skills.
• Ability to work independently and within a team.
• Good organisational, co-ordination and planning skills.

Duties

• Maintain and manage the Business Management System (BMS) and related platforms, ensuring alignment with the DHET requirements through vigorous quality control and validation process.
• Ensure the overall supervision and proper management of TVET MIS, capturing and data extraction for the college within specified deadlines.
• Ensure the overall supervision, coordination, compilation and submission of MIS reports and statics.
• Ensure the overall supervision and verification of inputs captured on the Business Management System and other related system.
• Ensure the overall supervision and administration of all academic and student related system.
• Ensure the overall supervision and maintenance of MIS licenses are renewed before expiry dates.
• Provide support in the administration, maintenance and optimisation of the College's Management Information Systems (MIS) to ensure integrity, availability and security of institutional information.
• Maintain and administer institutional databases, perform data validation and reconciliation, monitor system performance, implement system updates, maintain user access controls, perform routine backups and support the implementation of information security and data governance standards.
• Facilitate user training and assist in the implementation of system enhancements and continuous improvement initiatives in support of institutional objectives.
• Collect, extract, analyse, interpret and report on institutional data to support planning, monitoring and evidence-based decision-making.
• Develop and generate management reports, dashboards and statistical reports.
• Compiling weekly, quarterly and monthly reports on student’s statistics amongst others for management, DHET and other stakeholders.
• Support the coordination and submission of statutory reports, monitor data quality and compliance with DHET reporting requirements, identify trends and provide analytical insights to improve institutional performance, ensure compliance with college policies, the Protection of Personal Information Act (POPIA) and other applicable legislation.

How to apply

Please hand deliver your application or email it to seniormis@westcol.co.za in a pdf format and as one attachment, quoting the relevant reference number to the Principal, Western TVET College, Corporate Office, 42 Johnstone Street, Randfontein, 1760.

Enquiries: Ms M Hlatshwayo/Mr P Motai Tel No: (011) 692 4004 Ext. 1010/1061/1062

Notes

All applications must be accompanied by a signed and fully completed NEW Z83 form obtainable from any public service Department or DPSA website, a comprehensive CV including at least three contactable references. Only shortlisted candidates will be required to submit certified copies of original documents with academic records/transcripts and other relevant supporting documents on or before the day of the interview following communication from HR Office. Foreign qualifications must be accompanied by a SAQA evaluation report. All shortlisted candidates, including the SMS, shall undertake two pre- entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. If you have not been contacted within six months after the closing date, please consider your application as unsuccessful. Successful candidates will be subjected to a vetting and financial disclosure process (criminal record, citizenship, qualification verification and employment verification). People living with disability are encouraged to apply. If you have not been contacted within six months after closing date, please consider your application as unsuccessful. Western TVET College is an equal opportunities employer and reserves the right not to fill the posts. People with disability are encouraged to apply. Please ensure that the Z83 form is completed in full. Incomplete Z83 will be disqualified.