Senior Administrative Officer

Overview

Senior Administrative Officer needed in Pretoria to manage procurement, office administration and LOGIS requisitions for the Department of Forestry, Fisheries and the Environment.

Requirements

• National Diploma (NQF6) in Public Management/Office management or relevant qualification within the related field as recognized by SAQA.
• A minimum of two (2) years’ experience in office management and administration.
• Knowledge of administrative and procurement procedures.
• Understanding of public Service procedures and prescripts such as Public Finance Management Act (PFMA), Treasury Regulations and other related prescripts.
• Knowledge of LOGIS and BAS.
• Computer literacy.
• Planning and organizing skills, communication skills, listening and writing skills and interpersonal relations skills.
• Excellent knowledge of MS Office, Word, Excel and PowerPoint.
• Ability to compile spreadsheets and prepare budget.
• Ability to compile reports.
• Ability to gather and analyse information.
• Ability to work individually and in team.

Duties

• Render chief user services.
• Procure goods and services for the Chief Directorate and facilitate the procurement of the stationery.
• Compile requisition forms (Log2) for goods and services.
• Capture the requisition on LOGIS.
• Ensure that order numbers are followed up with supply chain management.
• Render logistical support services.
• Book venues for meetings and workshops.
• Administer travel arrangements and handle travel claims.
• Provide administration support services.
• Arrange meetings.
• Prepare documents for workshops /training sessions and meetings.
• Management of the filing system.
• Render financial support services.
• Compile budget spreadsheet.
• Obtain BAS report to determine monthly expenditure status.
• Prepare monthly expenditure report and submit it to management.
• Arrange petty cash when needed.
• Provide inventory support services.
• Maintain the directorate’s asset register.
• Update the register when new office equipment is acquired.

How to apply

All applications to be submitted online on the following link: https://erecruitment.environment.gov.za/

Enquiries: Ms J Kuhn Tel No: (012) 399 9149

Notes

Interested applicants must submit their applications via the above link. Applicant must ensure that they complete all sections on the online Z83 and attached a detailed CV with at least three (3) contactable references. Failure to complete or disclose all required information will automatically disqualify the applicant. No late applications will be accepted. Shortlisted candidates will be required to submit certified copies of qualifications, identity document and driver’s license on or before the day of the interview. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). The National Department of Forestry, Fisheries and the Environment is an equal opportunity, affirmative action employer. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the Department’s equity plan. Persons with disabilities are encouraged to apply. Correspondence will be limited to successful candidates only. Short-listed candidates will be subjected to screening and security vetting to determine their suitability for employment, including but not limited to: Criminal records; Citizenship status; Creditworthiness; Previous employment (reference checks); and Qualification verification. Short-listed candidates will be expected to avail themselves at the Department’s convenience. Entry level requirements for SMS posts: In terms of the Directive on Compulsory Capacity Development, Mandatory Training Days & Minimum Entry Requirements for SMS that was introduced on 1 April 2015, a requirement for all applicants for SMS posts from 1 April 2020 is a successful completion of the Senior Management Pre-Entry Programme as endorsed by the National School of Government (NSG) prior to appointment. The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme. Furthermore, Shortlisted candidates must provide proof of successful completion of the course. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Following the interview and technical passement for all SMS posts, the Selection Panel will recommend candidates to attend a generic managerial competency assessment in compliance with the DPSA Directive on the implementation of competency-based assessments. Persons appointed will be subjected to a security clearance, the signing of performance agreement and employment contract. The Department reserves the right not to make an appointment. If you have not been contacted within three 3 months after the closing date of the advertisement, please accept that your application was unsuccessful. By submitting the employment application form, you agree and consent in terms of Section 11(1) of the Protection of Personal Information Act (POPIA), 2013 (Act 4 of 2013), for your personal information which you provide to the DFFE to being processed by the department and its employees, agents, Cabinet committees, and subcontractors for recruitment purposes, in accordance with the POPIA of 2013.