Deputy Director: Learner Records

Overview

The National School of Government seeks a Deputy Director to manage learner records quality assurance, verify course data on the MyNSG platform, and enforce assessment controls.

Requirements

• A Bachelor’s Degree on NQF level 7 in Public Administration, or related field.
• Registration with a relevant professional body will also be an added advantage.
• Experience: A minimum of five (5) years of relevant experience, including at least three (3) years at the Assistant Director or equivalent level in learner records or supporting ETD practices.
• The job holder will be subjected to a security vetting process, the clearance level of which will be determined.
• Knowledge of the Skills: Development landscape in South Africa.
• Thorough understanding of the public sector, relevant policies and applicable legislative frameworks (including but not limited to: Public Service Act;
• Public Administration and Management Act;
• Public Service Regulatory Frameworks).
• Policy development, analysis and implementation.
• Advanced computer literacy, including excellent working knowledge of MS Office suite and relevant software for data analysis.
• Knowledge on assessing the effects of projects, applying new developments and innovation.
• Skills: Strong interpersonal skills.
• Problem-solving skills.
• Research and analysis techniques.
• Proficiency in communication and presentation skills.
• Excellent project, time, and people management skills.
• Proposal and report writing skills.
• Excellent organising and planning skills, computer literacy in Microsoft Office Suite, and digital skills.
• Personal Attributes: Participate in professional development growth activities for Participate in professional development growth activities for maintaining professional knowledge and staying current with research practices and trends.
• Ability to multi-task and organize, prioritize, and follow multiple projects and tasks through to completion with an attention to detail.
• Ability to work independently while contributing to a team environment.
• Commitment to quality and continuous learning.
• Professional behaviour and sound judgement.
• Ability to establish and maintain effective working relationships with management, employees, stakeholders, and the public.
• Integrity and honesty; detail oriented; creative and innovative; ability to work under pressure.

Duties

• Verify the accuracy and correctness of invoices and course offers.
• Ensure the accuracy of supporting evidence uploaded on MyNSG platform.
• Verify captured learner results on the MyNSG.
• Develop, review and enforce quality assurance standards and control measures for learner records, assessments, moderation and certification processes in line with legislative and institutional requirements.
• Conduct periodic quality reviews and internal audits of learner records and MyNSG data to assess compliance, accuracy and effectiveness, and implement corrective and preventive actions where deficiencies are identified.
• Monitor the effectiveness of quality management interventions by analysing error trends, audit findings and stakeholder feedback, and recommend continuous improvement initiatives to enhance service delivery and records integrity Manage timeous allocations of invoices for processing.
• Approve payment advice documentation.
• Manage timeous submission of payment advice to Finance.
• Report on status of invoices.
• Respond to learner and client queries and requests.
• Ensure that complaints are properly recorded, tracked and channelled properly.
• Resolve disputes with assessors and moderators, ETQAs, clients and learners.
• Manage relations with ETQAs on verification and accreditation.
• Manage the assignment submission dates.
• Approve extensions on assignment submissions.
• Manage the capturing of assignment records into the MyNSG.
• Manage the batching of assignments per training offers.
• Manage the deployment of assessors and moderators.
• Manage the implementation of assessment policies with HEIs.
• Manage the upload of learner assessment and moderation results on ETQAs systems.
• Manage uploading requests for external moderation and relevant documents (moderation reports, learner lists per course/US, assessors and moderators) in the ETQA system as per the set requirements.
• Ensure that there are proper filing systems and all portfolios to be moderated are available (either online or physically).
• Compile and implement a management improvement plan to ensure all findings and issues formally raised by ETQAs are addressed.
• Manage the resources (people, finance, systems, assets) allocated within the sub-directorate.
• Implement operations management within the sub-directorate, including determination of service standards, standard operating procedures, business process management, total quality management and digital transformation.
• Develop appropriate strategies and plans for the achievement of performance targets and sub-directorate requirements, including performance reporting.
• Identify and manage strategic and operational risks within the sub-directorate, as well as mitigation plans, including business continuity plans.
• Supervise employees.
• Strategic planning, performance management monitoring and reporting of unit performance.
• Risk management as well as mitigation plans, including business continuity plans.

How to apply

APPLY USING THIS LINK: APPLICATION FOR DEPUTYDIRECTOR: LEARNER RECORDS REF NO: NSG 15/2026 – Fill out form

Enquiries: Mpho Mugodo Tel No: (012) 441 6017

Notes

Applications must consist of: A fully completed and signed new Z83 form with a comprehensive CV containing contactable references. Use of the old Z83 Form will result in disqualification. Candidates should not attach certified documents to the application. Only shortlisted candidates will be required to submit certified documents on or before the day of the interview. The relevant reference number must be written on the application form. Foreign qualifications must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity All shortlisted candidates, including SMS, shall undertake two pre-entry assessments. One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment. All appointments are subject to personnel suitability checks such as security vetting, citizen verification, financial records check, and qualifications verifications. Applications that do not comply with the above- mentioned requirements as well as applications that are received late, will not be considered. The selection process of the SMS post will be in line with the Senior Management Service requirements. The successful candidate will be expected to sign a performance agreement within three months from the date of assumption of duties and where applicable to disclose particulars of all registrable financial interests within a month. The employment decision shall be informed by the Employment Equity Plan of the Department to achieve its employment equity targets. It is the Department’s intention to promote equity (race, gender, and disability) through the filling of this post. The NSG reserves the right not to make an appointment and to use other recruitment processes. Correspondence will be limited to shortlisted candidates only. Successful completion of the Senior Management Pre-Entry Programme (Nyukela) is required for appointment to the SMS posts. Enrolment for the course should be made on the NSG’s website at https://www.thensg.gov.za/trainingcourse/sms-pre-entry-programme. MANAGEMENT ECHELON