Deputy Director: Facilities & Operations Management (X3

Overview

Deputy Director needed to manage facilities and operations including condition assessments and maintenance of state-owned buildings across three Eastern Cape centres.

Requirements

• National Senior Certificate, B Degree in Real Estate/ Built Environment/ Facilities Management/ (NQF level 7 as recognized by SAQA), with 3 years’ experience as Assistant Director in Facilities Management/ Property Management.
• A valid driver’s license.
• Knowledge and Skills: In depth knowledge & understanding of Legislative Framework that Governs Public Service: (PSR, PFMA, PSA, SCM prescripts), Knowledge of Facilities & Property Management.
• Knowledge & understanding of Occupational Health and Safety (OHS) regulations, National Strategic Intelligence Act, Minimum Information Security Standards, Minimum Physical Security Standards, Promotion of Access to Information Act, Departmental Strategic Planning, Departmental Annual Performance Plan, Policies and Procedures, Government Programmes, Provincial Growth & Development Plan for the Eastern Cape, Knowledge and understanding of all other HR related public sector legislation & procedures, Stakeholder and customer relationship management principles, Project and contract management skills, Risk management and compliance knowledge, Strong leadership and decision- making abilities, Communication and stakeholder engagement skills, Citizen Focus and Responsiveness, Applied Technology Basics, Applied Strategic Thinking, People Management, Networking and Building Bonds, Diversity Management, Report Writing, Computer Literacy, Negotiation, Presentation, Analytical, Budget and Financial Management, Strategic Management, Motivational, Conflict Resolution / Problem Solving.

Duties

• Facilitate Provision of Condition Assessments, identify properties to be assessed, Facilitate the process of condition assessment, Receive completed reports from inspectorate, identify properties to be renovated, Ensure the safe keeping of records.
• Maintain State-Owned Buildings, Compile the list of properties to be maintained, Liaise and forward the list to inspectorate/ maintenance, Facilitate the maintenance process, Ensure completion of projects under facilities section.
• Manage Provision of Cleaning Services, Manage identification and recommendation of properties requiring cleaning services, Manage facilitation of procurement processes for cleaning service providers in line with SCM prescripts, manage placement and coordination of appointed service providers to ensure effective cleaning service delivery, Manage monitoring of contractor performance, compliance with service level agreements, and approval of payments.
• Manage Provision of Gardening and Beautification Services, Manage identification and recommendation of properties requiring gardening and beautification services, Manage facilitation of procurement processes for gardening and related service providers in line with SCM prescripts, Manage placement and coordination of appointed service providers to ensure effective service delivery, Manage monitoring of contractor performance, compliance with service level agreements, and approval of payments.
• Manage Provision of Office Accommodation to Client Departments, Manage accommodation needs assessments with client departments, Manage identification and optimal utilisation of state and leased properties, including development of C-AMPs and U-AMPs in line with GIAMA, Manage stakeholder relations with user departments regarding office accommodation, Manage monitoring of immovable asset performance and utilization, Manage inspections of office buildings and implementation of corrective measures where necessary, Manage reporting on accommodation provision and asset performance.
• Manage Implementation of Total Security Management in The District, Manage implementation of physical security measures, policies and procedures, Manage and implement personnel & information security, Manage and investigate security breaches in the district, Manage security services for the district, Manage The Allocated Resources, Maintain high standards by ensuring that the team / section produces excellent, work in terms of quality / quantity and timeliness, Resolve problems of motivation and control with minimum guidance from manager, Delegate functions to staff based on individual potential provide the necessary guidance and support and afford staff adequate training and development opportunities, Ensure timeously development of job description and implementation of Work Plans and Personal Development Plans (PDP’s) for all employees in the sub-directorate, Manage daily employee performance and ensure timely Performance Assessments of all subordinates, Ensure management, maintenance and safekeeping of assets.

How to apply

Applications must be submitted as follows: via the provincial e-recruitment system accessible at: https://ecprov.gov.za and/or at https://erecruitment.ecotp.gov.za. The Provincial e-Recruitment System is available 24/7 and closes at 23: 59 on the Closing Date. To report any e- Recruitment System challenges send an email with your (i) ID Number, (ii) profile email address, (iii) details of your issue to: e-recruitment- bhisho@ecdpw.gov.za. Do not send any applications to this email address; should you do so, your applications/ CV will be regarded as lost and will not be considered. Technical support is limited to working hours: (08:00-16:30 Mon- Thursday and 08:00-16:00 on Friday). Hand-delivered/ E-Mailed/ Faxed/ Posted applications will not be accepted.

Enquiries: Mr. L. Magqaza at 069 007 4868/ Mr Z. Tana at 064 754 8464 e-recruitment Technical Enquiries: e-recruitment-bhisho@ecdpw.gov.za

Notes

East London: (Preference will be given to African Male) Mount Ayliff: (Preference will be given to Coloured Male with Disability) Gqeberha: (Preference will be given to Coloured Female) Applications must be submitted on a duly completed New Z83 form (effective from 01 January 2021), e-Recruitment System automatically generates Z83 immediately you press apply and generate Z83. Applicants are not required to submit copies of qualifications and other relevant documents upon application but must submit a fully completed Z83 form and detailed Curriculum Vitae. NB: Z83 in the e-recruitment system is currently not signable; so, applicants who submitted applications via the e-recruitment system will not be disqualified for an unsigned Z83 instead will be requested to sign on/or before the interview day. View the list of the positions you applied for on “My Job Applications” and do note that the system Z83 does not reflect work experience and qualifications, however, every detail of your information does reflect to the Recruitment team. Shortlisted candidates will be required to submit certified copies of qualifications, and other relevant documents (like a copy of Permanent Resident Permit for Non-RSA Citizens/Permanent Resident Permit Holders to HR on or before the interview date. Failure to submit all the required documents will disqualify the application. Correspondence will be limited to short-listed candidates only. If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful. Selected candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/ study verification and previous employment verification). All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements, and the other must be an integrity (ethical conduct) assessment. The Selection Panel will recommend candidates to attend a generic Managerial Competency Assessment in compliance with the DPSA Directive on the implementation of Competency-based Assessment. Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/ knowledge test. The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools. Successful candidates will be appointed on a probation period of twelve 12/24 months. It is the objective to address the Employment Equity Affirmative Action Measures in line with the Employment Equity Plan and to achieve equitable representation across race and gender. The EE targets of the recruiting Department will be adhered to although the applications are welcome from all racial groups. The Recruiting Department reserves the right to amend/ review/ withdraw the advertised posts if by so doing, the best interest of the department will be well served. (Females and People with Disabilities are also requested to apply and indicate such in their applications). Misrepresentation in the application documents will result in automatic disqualification and disciplinary action in the event the candidate has already been appointed. SMS pre-entry certificate (Nyukela) must be submitted prior appointment. All shortlisted candidates for SMS posts will be subjected to technical exercises and interviews. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behaviourally preferences, emotional intelligence and integrity. Successful candidates will be appointed on a probation period of 12/24 months. The competency assessment will be testing generic managerial competencies using the mandated Full details can be sourced by following the link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme Note: Due to austerity measures, the Department will not carry any related costs (transport, accommodation, and meals) for candidates attending pre-selection assessment/s and interviews. MANAGEMENT ECHELON