Registry/reception Clerk: Archive Administrative Support

Overview

Provide registry and reception administrative support including mail handling, filing and client enquiries for the Department of Cultural Affairs and Sport in the Western Cape.

Requirements

• Grade 12 (Senior Certificate or equivalent qualification).
• Competencies: Knowledge of the following: Knowledge of registry duties, practices as well as the ability to capture data, and operate computer;
• Working knowledge and understanding of the legislative framework governing the Public Service;
• Knowledge of storage and retrieval procedures in terms of the working environment;
• Understanding of the work in registry.
• Skills in the following: Numeracy skills;
• Literacy skills;
• Language skills;
• Good verbal and written communication skills;
• Ability to work in a team.

Duties

• Attend to clients;
• Handle telephonic and other enquiries received;
• Receive and register hand delivered mail/files;
• Receive all mail;
• Sort, register and dispatch mail;
• Distribute notices on registry issues;
• Opening and close files according to record classification system;
• Filing/storage, tracing (electronically/manually) and retrieval of documents and files;
• Complete index cards for all files;
• Open and maintain franking machine register;
• Frank post, record money and update register daily;
• Undertake spot checks on post to ensure no private post is included;
• Lock post in postbag for messengers to deliver to Post Office;
• Open and maintain remittance register;
• Record all valuable articles as prescribed in the remittance register;
• Hand delivers and signs over remittances to finance;
• Send wrong remittances back to sender via registered post and record reference number in register;
• Keep daily record of number of letters franked;
• Electronic scanning of files;
• Sort and package files for archives and distribution.

How to apply

Only applications submitted online will be accepted. To apply submit your application online only: via http://www.westerncape.gov.za/jobs or https://westerncapegov.erecruit.co

Enquiries: Ms A Kupe Tel No: 021 483 0411

Notes

Shortlisted candidates will be required to attend interviews on a date and time determined by the department and submit documentation for verification purposes and criminal record vetting. All shortlisted candidates shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The selection process will be guided by the EE targets of the employing department. By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving. Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00. Contact the helpline at 086 137 0214. For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date, as no late applications will be considered. OTHER POSTS