Administration Clerk Production

Overview

Administration clerk providing administrative support, managing documents, coordinating meetings and collating reports for the Department of Water and Sanitation in Bloemfontein.

Requirements

• A Senior/Grade 12 certificate or equivalent.
• Previous administrative experience will serve as an added advantage.
• Basic understanding of Batho Pele Principles.
• Basic knowledge of Microsoft Excel, Word and PowerPoint.
• Knowledge of clerical functions, practices, as well as the ability to capture data, operate a computer and collate administrative statistics.
• Basic knowledge and insight of Human Resources prescripts.
• Knowledge and understanding of the legislative framework governing the Public Service.
• Knowledge of working procedures in terms of working environment.
• Interpersonal relations. Flexibility. Teamwork.
• Basic knowledge of problem solving and Analysis.
• People and Diversity Management.
• Client Orientation and Customer Focus. Communication.
• Accountability and ethical Conduct.

Duties

• Provide administrative Support to the Directorate: Manage incoming and outgoing documents.
• Coordinate the logistics of meetings, taking minutes at meetings and distribution of documents/packages to various stakeholders as required.
• Assist with the collation of monthly reports and presentations as required by the Director.
• Keep and maintain the asset register of the Directorate.
• Maintain a leave register for the Directorate.
• Handle telephone accounts for the Directorate.
• Hydrological data administration: Update Information on OSIRIS database and N-drive location.
• Assistance with hydrological data processing: Assist with the capturing and supply of daily readings.
• Assist with data capturing on HYDSTRA.
• Provide Financial Administrative Support which will include requesting BAS reports, capturing S&T claims and capturing invoices for the Directorate monthly.
• Liaise with internal and external stakeholders in relation to the procurement of goods and services.
• Capture and update expenditure of the Directorate.
• Check the correctness of subsistence and travel claims of officials and submit them to the manager for approval.
• Assist with document logistics between the office of the Director, other Directorates and the office of the Provincial Head.
• Assist the Director with travelling arrangements.
• Assist with the administration related to personnel matters, such as the scanning and saving of documents before it is submitted to Human Resources.

How to apply

All applications to be submitted online on the following link: https://erecruitment.dws.gov.za/

Enquiries: Mr C Lloyd Tel No: (051) 405 9000

Notes

Interested applicants must submit their applications via the online link https://erecruitment.dws.gov.za Other related documentation such as copies of qualifications, identity documents, driver’s license etc need not to accompany the application when applying for a post as such documentation must only be produced by shortlisted candidates during the interview date in line with DPSA circular 19 of 2022. With reference to applicants bearing professional or occupational registration, fields provided in Part B on the online Z83 must be completed as these fields are regarded as compulsory. Failure to complete or disclose all required information will automatically disqualify the applicant. No late applications will be accepted. Shortlisted candidates will be subjected to suitability checks (SAQA verification, reference checks criminal and credit checks). SAQA evaluation certificate must accompany foreign qualifications (only when shortlisted). Applications that do not comply with the above- mentioned requirements will not be considered. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. A pre-entry certificate obtained from the National School of government is required prior to the appointment. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Candidates will be required to complete a financial disclosure form and undergo security clearance. Foreigners or dual citizenship holders must provide a police clearance certificate from country of origin (only when shortlisted). The Department of Water Sanitation is an equal opportunity employer. In the filling of vacant posts, the objectives of section 195 (1) (i) of the Constitution of South Africa, 1996 (Act No: 108 of 1996) the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act No: 55 of 1998) and relevant Human Resources policies of the Department will be taken into consideration. Correspondence will be limited to short-listed candidates only. If you do not hear from us within three (3) months of this advertisement, please accept that your application has been unsuccessful. Faxed applications will not be considered. The department reserves the right not to fill these positions. Women and persons with disabilities are encouraged to apply and preference will be given to the EE Targets. OTHER POSTS