Administrasieklerk Produksie

Oorsig

Administrasieklerk wat administratiewe ondersteuning bied, dokumente bestuur, vergaderings koördineer en verslae samestel vir die Department of Water and Sanitation in Bloemfontein.

Vereistes

• 'n Senior/Grade 12-sertifikaat of ekwivalent.
• Vorige administratiewe ervaring sal as 'n bykomende voordeel dien.
• Basiese begrip van Batho Pele-beginsels.
• Basiese kennis van Microsoft Excel, Word en PowerPoint.
• Kennis van klerklike funksies, praktyke, asook die vermoë om data vas te lê, 'n rekenaar te bedryf en administratiewe statistiek saam te stel.
• Basiese kennis en insig van Human Resources-voorskrifte.
• Kennis en begrip van die wetgewende raamwerk wat die Openbare Diens regeer.
• Kennis van werkprosedures ten opsigte van die werksomgewing.
• Interpersoonlike verhoudings. Buigsaamheid. Spanwerk.
• Basiese kennis van probleemoplossing en ontleding.
• Mense- en diversiteitsbestuur.
• Kliëntoriëntasie en kliëntfokus. Kommunikasie.
• Verantwoordelikheid en etiese gedrag.

Pligte

• Verskaf administratiewe ondersteuning aan die Direktoraat: Bestuur inkomende en uitgaande dokumente.
• Koördineer die logistiek van vergaderings, neem notule by vergaderings en versprei dokumente/pakkette aan verskeie belanghebbendes soos vereis.
• Bied hulp met die samestelling van maandelikse verslae en aanbiedings soos deur die Direkteur vereis.
• Hou en onderhou die bate-register van die Direktoraat.
• Onderhou 'n verlofregister vir die Direktoraat.
• Hanteer telefoonrekeninge vir die Direktoraat.
• Hidrologiese data-administrasie: Werk inligting op die OSIRIS-databasis en N-skyfplek by.
• Hulp met hidrologiese dataverwerking: Bied hulp met die vaslegging en verskaffing van daaglikse lesings.
• Bied hulp met datavaslegging op HYDSTRA.
• Verskaf Finansiële Administratiewe Ondersteuning wat die aanvra van BAS-verslae, die vaslegging van S&T-eise en die vaslegging van fakture vir die Direktoraat maandeliks sal insluit.
• Skakel met interne en eksterne belanghebbendes met betrekking tot die verkryging van goedere en dienste.
• Leg die besteding van die Direktoraat vas en werk dit by.
• Kontroleer die korrektheid van bestaans- en reiseise van amptenare en dien hulle by die bestuurder vir goedkeuring in.
• Bied hulp met dokumentlogistiek tussen die kantoor van die Direkteur, ander Direktorate en die kantoor van die Provinsiale Hoof.
• Bied hulp aan die Direkteur met reisreëlings.
• Bied hulp met die administrasie wat verband hou met personeelsake, soos die skandeer en stoor van dokumente voordat dit by Human Resources ingedien word.

Hoe om aan te sollisiteer

All applications to be submitted online on the following link: https://erecruitment.dws.gov.za/

Navrae: Mr C Lloyd Tel No: (051) 405 9000

Notas

Interested applicants must submit their applications via the online link https://erecruitment.dws.gov.za Other related documentation such as copies of qualifications, identity documents, driver’s license etc need not to accompany the application when applying for a post as such documentation must only be produced by shortlisted candidates during the interview date in line with DPSA circular 19 of 2022. With reference to applicants bearing professional or occupational registration, fields provided in Part B on the online Z83 must be completed as these fields are regarded as compulsory. Failure to complete or disclose all required information will automatically disqualify the applicant. No late applications will be accepted. Shortlisted candidates will be subjected to suitability checks (SAQA verification, reference checks criminal and credit checks). SAQA evaluation certificate must accompany foreign qualifications (only when shortlisted). Applications that do not comply with the above- mentioned requirements will not be considered. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. A pre-entry certificate obtained from the National School of government is required prior to the appointment. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Candidates will be required to complete a financial disclosure form and undergo security clearance. Foreigners or dual citizenship holders must provide a police clearance certificate from country of origin (only when shortlisted). The Department of Water Sanitation is an equal opportunity employer. In the filling of vacant posts, the objectives of section 195 (1) (i) of the Constitution of South Africa, 1996 (Act No: 108 of 1996) the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act No: 55 of 1998) and relevant Human Resources policies of the Department will be taken into consideration. Correspondence will be limited to short-listed candidates only. If you do not hear from us within three (3) months of this advertisement, please accept that your application has been unsuccessful. Faxed applications will not be considered. The department reserves the right not to fill these positions. Women and persons with disabilities are encouraged to apply and preference will be given to the EE Targets. OTHER POSTS