Administration Clerk: Supply Chain Management

Overview

Administration clerk needed for supply chain management at Mitchells Plain District Hospital, requiring a Senior Certificate with Mathematics or Accounting and procurement experience.

Requirements

• Minimum educational qualification: Senior Certificate (or equivalent) with Mathematics or Accounting as a passed subject and/or Senior Certificate (or equivalent) with experience/ competencies that focuses on the Key Performance Areas (KPA’s) of the post.
• Experience: Appropriate experience in Supply Chain Management.
• Appropriate experience and knowledge in Public Sector Procurement and Supply Chain Management Processes and Procedures.
• Appropriate experience in procurement functionality & the utilization of the Electronic Procurement System (EPS), Essential Supplier List (ESL) & Logistical Information System (LOGIS).
• Inherent requirement of the job: Willingness to work after hours if & when needed.
• Valid code B driver’s licence.
• Competencies (knowledge/skills): Computer literacy (MS Word, Excel, PowerPoint and Outlook).
• Sound communication, organisational, planning and interpersonal skills.
• Sound knowledge of a Procurement Management environment and financial systems of the Government (BAS, LOGIS).
• Knowledge on matters related to Financial Administration (including legislation and policy documents, i.e.
• PFMA, National Treasury Regulations, and Provincial Instructions).
• Appropriate knowledge of relevant financial prescripts, departmental policies, delegations and procedures.
• An aptitude for working with financial figures and good organizational skills.

Duties

• Demand and Acquisition Management of Goods and Services for the Klipfontein & Mitchell’s Plain Substructure area.
• Assisting with the compilation of specifications for various Goods and Services to meet the requirements of the end-user.
• Attend briefing / site meetings if & when required.
• Sourcing Quotations for Goods and Services via the EPS.
• Preparation of Procurement Batches for the Quotation Committee.
• Prepare & complete orders.
• Processing, expediting & the follow-up of Purchase Orders.
• Communication and Feedback with Suppliers and End-users.
• Report on Procurement Related Transactions on a weekly / monthly basis.
• Assist in the preparations of the Interim and Annual Financial Statement.
• Adhere to all prescripts.
• Support Colleagues, Supervisors / Managers.

How to apply

Applications are submitted online via www.westerncape.gov.za/health-jobs (click “online applications”).

Enquiries: Mr QJ Vaughan Tel No: (021) 377-4363

Notes

No payment of any kind is required when applying for this post. It will be expected of candidates to be available for selection interviews on a date, time and place as determined by the Department. Kindly note that excess personnel will receive preference. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. OTHER POSTS