Senior Administrative Officer: Processing Services

Overview

Senior Administrative Officer in Processing Services at the Department of Roads and Transport in Ekurhuleni, requiring NQF level 6/7 and 2-3 years' public transport experience.

Duties

• Receive applications from the cashier counter.
• Verify all applications received against list and sign off the list applications.
• Verify that all applications to admin clerks for processing.
• Confirm that applications are registered.
• Identify applications with issues and resolve the issues.
• Confirm that applications received and processed are recorded electronically on a weekly basis for record keeping and auditing purposes.
• Verify that information on applications and supporting documents are complete and captured accurately.
• Confirm that applications are prepared for Government gazette publication.
• Verify that applications are advertised internally and externally as required by the NLTA no.5 of 2009.
• Get quotation from Government Printing Works by filling in Z95 form.
• Check that the requested quotes and invoices are received for applications in the Government Printing Works.
• Retrieve information to be Gazetted from Operating License Administration (OLAS).
• Confirmation of the budget for the gazette and submit the gazette to Government Printing Works.
• Check whether the publication is complete correctly.
• Facilitate the preparation of applications for consideration by the Provincial Regulatory Entity.
• Coordinate with municipalities on concurrencies and advise applicants on outcomes.
• Facilitate Human Resource Development of employees.
• Supervise staff and leave administration.
• Provide coaching, disciplinary and mentoring of staff to improve performance.
• Enhance and maintain employee motivation.
• Assign tasks and monitor performance of employees.

How to apply

To apply for the below positions, please apply online at http://jobs.gauteng.gov.za. For general enquiries please contact Human Resource on Tel No: (011) 355-7082/7043. Only online applications will be considered.

Enquiries: Mr. Elvis Mpateni/ Ms. Keorapetse Gumata Tel No: (011) 355 -7521/9000

Notes

In line with the Department’s employments Equity Plan, preference will be given to Persons with disabilities, Coloured Males, Indian Males, White Males, Coloured Females, Indian Females, White Females candidates. Applicants must utilise the most recent Z83 application form for employment, issued by the Minister for the Public Service and Administration in line with Regulation 10 of the Public Service Regulations, 2016. All fields in the New Z83 form must be completed, initialled and signed. Furthermore, a comprehensive Curriculum Vitae (CV) must also be attached. Failure to attach the completed Z83 and Comprehensive Curriculum Vitae (CV) will result in disqualification. The New Z83 form is obtainable from any Public Service Department or the DPSA website www.dpsa.gov.za/documents. Only shortlisted candidates who meet all the requirements of the post will be requested to submit certified copies of qualifications, identity document and valid driver’s license (where driving/travelling is an inherent requirement of the job) not older than six (06) months. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. It is our intention to promote representation (race, gender and disability) in the Public Service through the filling of posts and candidates whose transfer/promotion/appointment will promote representation will receive preference. It is the Department’s intention to promote equity through the filling of all numeric targets as contained in the Employment Equity Plan. To facilitate this process successfully, an indication of race, gender and disability status is required. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). The Department reserves the right not to appoint. If you do not receive any response from us within 3 months, please accept your application was unsuccessful. OTHER POSTS