Principal Librarian: Cataloguing

Overview

Principal Librarian responsible for cataloguing at the Constitutional Court in Braamfontein, developing catalogues to international library standards.

Requirements

• Applicants should be in possession of a National Diploma in Library and Information Science /Record Management/Information Studies or a relevant qualification at NQF level 6 with 360 credits as recognised by SAQA.
• A minimum of two (2) years’ experience in Library environment.
• A valid driver’s license and a post graduate qualification in library and information science/studies will serve as added advantage.
• All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate’s suitability based on the post’s technical and generic requirements.
• Knowledge and skills: Knowledge of legal library environment as well as comparative research and international legal matters in South African.
• Knowledge of Library OPAC systems, computer Literacy (MS Office, Power point, Outlook, Word, Excel & Internet), report writing skills, research and planning skills, excellent communication skills (written and verbal) and Interpersonal relations.

Duties

• Develop the catalogue in line with the international library standards, download the best bibliographic records from Smartport, UKM and OCLC, ensure the distribution of catalogued materials, ensure materials are easily retrieved from shelves, administer the classification of the library collection, coordinate and maintain collections relating to previous editions and non-book materials;
• Identify and remove reference works and serial publications from the general book collection, ensure that catalogued materials are relevant to library users’ needs, update and administer previous editions, coordinate assets management within the Constitutional Court library, conduct asset verification and stocktaking of the library materials, bar code and add records to library management system and entries in the library asset register, remove outdated books from shelves, update the library system and asset register with the written off previous materials, ensure the implementation of disposal of books, attend to queries relating to unverified library materials, supervise and develop staff, ensure general supervision of employees, allocate duties and perform quality control on the work delivered by officials, manage leave of staff, advise and lead supervisees regarding all aspects of the work; manage performance, conduct and discipline of employees, ensure that all employees are trained and developed to be able to deliver work of the required standard efficiently and effectively, attend to enquires and provide advice and guidance on asset allocation and control, develop, implement and monitor work systems and processes to ensure efficient and effective functioning.

How to apply

Applications can be sent via email to 2026/74/OCJ@judiciary.org.za

Enquiries: Technical Related Enquiries: Mr. A. Mdletshe Tel No: (011) 359 7472 HR Related Enquiries: Ms. K Mokgatlhe Tel No: (011) 359 7400

Notes

The Organisation will give preference to candidates in line with the Employment Equity goals. All applications must be submitted on a New Z83 form, which can be downloaded on internet at www.judiciary.org.za / www.dpsa.gov.za/dpsa2g/vacancies.asp or obtainable from any Public Service Department and should be accompanied by a recent comprehensive CV only; contactable referees (telephone numbers and email addresses must be indicated). Please send your documents in a PDF and put them in one folder. Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following communication from Human Resources. All shortlisted candidates, including SMS, shall undertake two pre-entry assessments. One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. Applicants could be required to provide consent for access to their social media accounts. Prior to appointment for SMS, a candidate would be required to complete the Nyukela Programme: Pre-entry Certificate to Senior Management Services as endorsed by DPSA which is an online course, endorsed by the National School of Government (NSG). The course is available at the NSG under the name Certificate for entry into the SMS and the full details can be sourced by the following link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. Each application form must be fully completed, duly signed and initialed on both pages by the applicant. The application must indicate the correct job title, the office where the position is advertised and the reference number as stated in the advert. Failure by the applicant to complete, sign and initial the application form will lead to disqualification of the application during the selection process. Applications on the old Z83 will unfortunately not be considered. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation considered. Suitable candidates will be subjected to a personnel suitability check (criminal record, financial checks, qualification verification, citizenship checks, reference checks and employment verification). Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. The Department reserves the right not to make any appointment(s) to the advertised post(s). Applicants who do not comply with the above-mentioned requirements, as well as applications received late, will not be considered. Failure to submit all the requested documents will result in the application not being considered during the selection process. All successful candidates will be expected to enter into an employment contract and a performance agreement within 3 months of appointment, as well as be required to undergo a security clearance three (3) months after appointment. The Office the Chief Justice complies with the provisions of the Protection of Personal Information Act (POPIA); Act No. 4 of 2013. We will use your personal information provided to us for the purpose of recruitment only and more specifically for the purpose of the position/vacancy you have applied for. In the event that your application was unsuccessful, the Office of the Chief Justice will retain your personal information for internal audit purposes as required by policies. All the information requested now or during the process is required for recruitment purposes. Failure to provide requested information will render your application null and void. The Office of the Chief Justice will safeguard the security and confidentiality of all information you shared during the recruitment process. OTHER POSTS