Administrative Officer: DG Support

Overview

Administrative Officer supporting the Director-General with submissions, reports, correspondence and general administrative duties.

Requirements

• An appropriate tertiary qualification (National Diploma/B-Degree or higher); a minimum of 3 years' work experience.
• Competencies: Participation in the recruitment and selection of employees;
• Motivate train and guide employees.
• Manage the performance, evaluation and rewarding of employees;
• Monitor information capacity building;
• Promote sound labour relations;
• Maintain discipline;
• Give direction to and manage policy issues with regard to the functions of the component under his / her command;
• Allocate duties to employees, monitoring outcomes and instituting the necessary corrective measures to address deviations from standards;
• Determine workflow requirements;
• Knowledge and understanding of information systems that aid in the management of knowledge and information pertaining to the line function;
• Knowledge of operational management practices;
• Knowledge and understanding of procurement and tendering processes;
• Knowledge and understanding of modern systems of governance and administration;
• Knowledge and understanding of public service procedures, processes and systems;
• Knowledge and understanding of the regional and local political, economic and social affairs impacting on the provincial government of the Western Cape;
• Knowledge and understanding of Constitutional, legal and institutional arrangements governing the South African public sector;
• Knowledge and understanding of public finance, human resources and discourse management processes;
• Knowledge and understanding of the Public Finance Management Act, National and Provincial Treasury Regulations, other financial policies, prescripts, directives and collective agreements;
• Knowledge and understanding of the policies of the government of the day.
• Skills: Numeracy, Literacy, Computer Literacy.
• Language skills: Other;
• Computer literacy;
• Organising; problem-solving;
• Ability to perform routine tasks;
• Interpersonal skills;
• Ability to speak at least two of the official languages of the Province;
• Excellent report writing skills and excellent minute- taking skills.

Duties

• Draft submissions, reports, minute-taking and correspondence for the component;
• Render general administrative support to the component;
• Collate and consolidate inputs into policies, strategic and operational plans, guidelines, frameworks and other documents, as required;
• Assist with the coordination of parliamentary questions.
• Liaise with the Information Technology (IT) department regarding faulty electronic equipment as well as installation of new equipment;
• Liaise with the Department of Infrastructure with regard to faulty equipment, moving, repairs and/or fixtures;
• Liaise with telecom component with regard to the installation of new telephones and/or faulty telephones;
• Coordinate and arrange GG vehicle as needed.
• Administrative processes;
• Actively participate in and provide inputs into the development, enhancement and implementation of administrative processes to improve the effectiveness and efficiency of the component’s functioning;
• Guide, advise, and build the capacity of relevant stakeholders in adhering to new and improved administrative processes;
• Track deadlines and due dates, and issue timely reminders to relevant stakeholders of tasks/feedback/information that is required in terms of the line function;
• Writing memos and letter;
• Compile and maintain relevant data-bases;
• Administrative duties related to finance, procurement and assets of the Directorate;
• Assist with secretarial functions;
• Keep stock of stationary;
• Maintain photocopiers/binders;
• Disposal of archival material in line with archive instructions and assets.

How to apply

Only applications submitted online will be accepted. To apply submit your application online only: via http://www.westerncape.gov.za/jobs or https://westerncapegov.erecruit.co

Enquiries: Ms Nozipho Maholwana Tel No: (021) 483 4211

Notes

Shortlisted candidates will be required to attend interviews on a date and time determined by the department and submit documentation for verification purposes and criminal record vetting. All shortlisted candidates shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The selection process will be guided by the EE targets of the employing department. By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving. Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00. Contact the helpline at 086 137 0214. For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered. OTHER POSTS