Senior Secretary

Overview

Senior Secretary required for the Department of Basic Education in Pretoria providing secretarial and administrative support services.

Requirements

• The applicant must be in possession of a Senior Certificate or equivalent qualification;
• The ideal candidate must have a good understanding of the operation of the Public Sector;
• Good interpersonal relations;
• Good communication skills (written and verbal);
• Good telephone etiquette;
• Computer literacy (MS Word, MS Excel, MS PowerPoint and MS Outlook);
• Ability to think clearly and concisely, be friendly, confident, work independently;
• Ability to work under pressure;
• Ability to multi-task and cope with a high workload;
• General office management;
• Willingness to learn quickly;
• Accuracy and be adaptable;
• Planning and organisational skills.

Duties

• The successful candidate will be responsible for Secretarial and general administrative support services to the manger;
• Maintaining a professional relationship with internal and external stakeholders and serve as a direct point of contact for visitors;
• Taking responsibility for the general organisation, tidiness and image of the Office of the manager;
• Handling, screening and managing incoming and outgoing telephone calls, taking messages and routing telephone calls to the manager or relevant units ensuring the efficient flow of information;
• Managing and coordinating the diary of the manager;
• Facilitating logistical arrangements for meetings, workshops and appointments;
• Making arrangements for the manager work-related travel itinerary by coordinating transport, accommodation requirements, compiling, reconciling subsistence and travel claims;
• Maintaining a document management in an orderly filing system (electronically and manually);
• Managing all documents, receiving, recording, screening, quality assuring, filing and dispatching all documents (submissions and memorandums);
• Quality assuring submissions and reports;
• Assisting with the consolidation of the Directorate’s/ Chief Directorates reports;
• Providing secretariat support during meetings and drafting minutes as required;
• Performing other work related duties as delegated.

How to apply

Submitted via post to: Private Bag X895, Pretoria, 0001 or hand-deliver to: The Department of Basic Education, 222 Struben Street, Pretoria or you can email your applications LowerApplications@dbe.gov.za FOR ATTENTION : Ms M Mahape/Ms N Kumalo

Enquiries: Ms M Mahape Tel No: (012) 357 3291/ Ms N Kumalo Tel No: (012) 3573 3398

Notes

All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The successful candidate must sign an annual performance agreement, annually disclose his/ her financial interests and be subjected to a security clearance. OTHER POSTS