Kantoorbestuurder

Oorsig

Kantoorbestuurder-posisie binne die Department of Water and Sanitation in Polokwane, wat 'n NQF-vlak 6 diploma en vyf jaar se administrasie-ervaring vereis, teen R487,197 per jaar.

Vereistes

• NQF-vlak 6 (National Diploma) in Kantoorbestuur, Publieke Administrasie of 'n tersaaklike teriêre kwalifikasie.
• Vyf (5) jaar se ervaring in 'n algemene administrasie- of kantoorbestuursomgewing.
• Die openbaarmaking van 'n geldige, onverstreke bestuurderslisensie.
• Uitgebreide kennis en begrip van openbare diensbeleid en administratiewe prosedures.
• Basiese finansiële bestuur en kennis van die Public Finance Management Act (PFMA).
• Kennis van administratiewe prosedures en sekretariële pligte.
• Kennis van die geskilbeslegtingsproses.
• Kennis van projekbestuur en administrasie.
• Kennis van monitering en evaluering en die raamwerk vir die bestuur van programmeprestasie-inligting.
• Begrip van sosiale en ekonomiese ontwikkelingskwessies.
• Begrip van die wetgewende en beleidsraamwerke wat die sektor regeer.
• Geletterdheid in rekenaargebruik.
• Soliede organisatoriese vaardighede, goeie mensevaardighede en 'n hoë vlak van betroubaarheid.
• Goeie kommunikasie-, voorleggings- en verslagskryfvaardighede.
• Vermoë om met takt en diskresie op te tree.
• Verantwoordelikheid en etiese gedrag.

Pligte

• Die ampsdraer sal verantwoordelik wees vir die bestuur van die kantooradministrasie om die doeltreffendheid van die CEO te verbeter.
• Bestuur en koördineer die vloei van inligting binne die kantoor, insluitend die ondersoek van alle inkomende korrespondensie (e-posse, briewe, verslae en telefoonboodskappe), die opstel van verkorte notas wat kernbesonderhede uitlig, en die byvoeging van voorlopige advies of aanbevelings oor die CEO se optrede.
• Implementeer en onderhou 'n rekordbestuurstelsel.
• Verskaf administratiewe ondersteuningsdienste, insluitend die navorsing, ontwikkeling en voorbereiding van voorleggings vir die bestuurder se finale goedkeuring.
• Koördineer en konsolideer insette oor vordering-, maandelikse en bestuursverslae.
• Koördineer monitering en evaluering, insluitend die indiening van kwartaal- en jaarlikse prestasieverslae vanuit die verskillende direktorate en die ontwikkeling van die Annual Performance Plan (APP).
• Skakel met DWS Corporate Planning and Institutional Establishment oor beplanning, prestasierapportering en organisasievestigingsake.
• Verseker die gehalte van dokumentasie en bly op hoogte van die voorskrifte, beleide en prosedures van toepassing op die werksterrein om doeltreffende ondersteuning aan die kantoor te verseker.
• Reël en organiseer werkswinkels en vergaderings, insluitend die bepaling van afgevaardigdes, fasilitering, sekretariële dienste, plekke, bestaans- en reëreëlings en eise, die opstel van agenda's en programme, en die maak van finansiële reëlings.
• Prioritiseer en skeduleer vergaderings en werkswinkels.
• Verteenwoordig die CEO by vergaderings en werkswinkels, lewer voorleggings namens die CEO, neem notas en verskaf gedetailleerde terugvoerverslae aan die CEO.
• Bestuur navrae deur sperdatums te monitor om tydige response te verseker en koördineer en monitor projekte.
• Bestuur die begroting, insluitend die opstel van die begroting in ooreenstemming met die MTEF en PFMA, die magtiging van betalings, die beheer van bestedings in ooreenstemming met die begroting, die monitering van bestedingstendense in ooreenstemming met vroeë waarskuwingstelsels, en die advisering van en fasilitering van begrotingsprojeksies met projbestuurders.
• Vestig prosesse vir roetine-inligtinginsameling, konsolideer inligting in verkorte verslae, maak aanbevelings waar van toepassing en ontwikkel statistiek soos deur die CEO vereis.
• Bestuur en hou toesig oor menslike hulpbronne, insluitend prestasie-evaluerings, verlof- en ontlasreëlings, indiensopleiding en die identifisering van areas vir verdere loopbaanontwikkeling.
• Bestuur die aankoop van stasie, insluitend die bepaling van algehele voorraadvlakke en die bestuur van die bestelling en uitreiking van stasie.

Hoe om aan te sollisiteer

All applications to be submitted online on the following link: https://erecruitment.dws.gov.za/

Navrae: Mr MM Selepe, Cell No: (083) 273 2494

Notas

The Limpopo-Olifants Catchment Management Agency is a Public Water Resource Management Agency, established in line with the provisions of the National Water Act, 1998 (Act no 36 of 1998) (NWA) and National Water Policy for South Africa. It is an entity of the National Department of Water and Sanitation. Employees appointed in the CMA have similar employment terms and conditions to those of employees appointed in terms of the Public Service Act, though not employed in terms of the Public Service Act. Interested applicants must submit their applications via the online link https://erecruitment.dws.gov.za Other related documentation such as copies of qualifications, identity document, driver’s license etc need not to accompany the application when applying for a post as such documentation must only be produced by shortlisted candidates during the interview date in line with DPSA circular 19 of 2022. With reference to applicants bearing professional or occupational registration, fields provided in Part B on the online Z83 must be completed as these fields are regarded as compulsory. Failure to complete or disclose all required information will automatically disqualify the applicant. No late applications will be accepted. Shortlisted candidates will be subjected to suitability checks (SAQA verification, reference checks criminal and credit checks). SAQA evaluation certificate must accompany foreign qualifications (only when shortlisted). Applications that do not comply with the above- mentioned requirements will not be considered. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity and a pre-entry certificate obtained from the National School of government is required prior to the appointment. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. Candidates will be required to complete a financial disclosure form and undergo security clearance. Foreigners or dual citizenship holders must provide a police clearance certificate from country of origin (only when shortlisted). The Department of Water Sanitation is an equal opportunity employer. In the filling of vacant posts, the objectives of section 195 (1) (i) of the Constitution of South Africa, 1996 (Act No: 108 of 1996) the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act No: 55 of 1998) and relevant Human Resources policies of the Department will be taken into consideration. Correspondence will be limited to short-listed candidates only. If you do not hear from us within three (3) months of this advertisement, please accept that your application has been unsuccessful. Faxed applications will not be considered. The department reserves the right not to fill these positions. Women and persons with disabilities are encouraged to apply and preference will be given to the EE Targets. MANAGEMENT ECHELON