Administratiewe Assistent

Oorsig

Administratiewe Assistente word in Pretoria benodig om lêerstelsels en dokumentvloei vir die Commission on Khoi-San matters te bestuur, met 'n Graad 12-sertifikaat en 'n sekretariële sertifikaat as vereistes.

Vereistes

• 'n Graad 12-sertifikaat of gelykwaardige kwalifikasie plus 'n sertifikaat in Office Management/Secretarial Studies met ten minste een (1) jaar ervaring in kantoorbestuur en administrasie. 'n Post-Matric-kwalifikasie sal as 'n bykomende voordeel dien.
• Kernbevoegdhede: Kliëntgerigtheid en kundefokus.
• Kommunikasie (skriftelik en mondelings).
• Eerlikheid en integriteit.
• Beplanning en organisering. Telefoonetiket. Rekenaarvaardigheid.
• Tegniese bevoegdhede: Kantoorbestuur en administrasie, sekretariële funksies en algemene administrasie.

Pligte

• Die suksesvolle kandidaat sal die volgende pligte uitvoer: Ontwikkel en bestuur 'n doeltreffende lêerstelsel en vloei van dokumente vir die Kommissie: Ontvang en versprei dokumente aan lede van die Kommissie oor Khoi-San-aangeleenthede.
• Resepteer dokumente in die toepaslike registers.
• Lêer en bestuur die dokumentasie van die Kommissie.
• Stel doeltreffende dokumentopsporingstelsels in werking.
• Verskaf sekretariële ondersteuningsdienste aan die Kommissie: Koördineer en berei dokumentasie vir die Kommissie se vergaderings/ werkswinkels/openbare verhore en uitreike voor.
• Stel agenda's, bywoningsregisters, notule en verslae op.
• Opstel memorandums en enige ander korrespondensies soos deur die Sekretariaat of Kommissie aangewys.
• Bestuur die dagboeke van die Kommissie, Bevorder doeltreffende dagboekkoördinering.
• Verskaf administratiewe ondersteuningsdienste: Reël logistiek en verwante aktiwiteite vir reis, vergaderings, werkswinkels, openbare verhore en konferensies.
• Bestuur die telefoon- en kommunikasiestelsels in die kantoor.
• Koop en bestel stasie en toerusting.
• Bestuur voorraad en toerusting binne die kantoor.
• Maak afskrifte, faks en e-pos dokumente soos vereis.

Hoe om aan te sollisiteer

Applications may be posted to: Directorate: Human Resource Management, Department of Traditional Affairs, Private Bag X22, Arcadia, 0083 or Hand deliver to: 509 Pretorius Street, Arcadia, 2nd Floor Pencardia, 1 Building, Pretoria or email DTARecruit202621@cogta.gov.za FOR ATTENTION : Director: Human Resource Management

Navrae: Ms RS Mogaladi Tel No: (012) 065 3450

Notas

Youth and Persons with disabilities are encouraged to apply. The successful candidate’s appointment will be subject to a security clearance process and the verification of educational qualification certificates. Applications must quote the relevant reference number and must be completed on the New Z83 form obtainable from any Public Service department and signed when submitted. From 1 January 2021 should an application be received using the incorrect application for employment (Z83), the application will not be considered. Only shortlisted candidates will submit relevant documents. Applicants should submit CV and Z83 only. Shortlisted candidates will be required to submit certified copies a day before the interview date. All shortlisted candidates, including SMS shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. Persons with a disability are encouraged to apply. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA) and to provide proof of such evaluation only when shortlisted. Incomplete applications or applications received after the closing date will not be considered. It is important to note that it is the applicant’s responsibility to ensure that all information and attachments in support of the application are submitted by the due date. Due to the large number of responses anticipated, correspondence will be limited to short-listed candidates only. If you have not been contacted within three months of the closing date of the advertisement, please accept that your application has been unsuccessful. The department reserves the right not to fill the advertised position. MANAGEMENT ECHELON