Administrasiebeampte: Vraagbestuur (TOB)

Oorsig

Administrasiebeampte benodig in Cape Town om vraagbestuur en verkrygingsbeplanning te ondersteun, wat 'n tersiêre diploma en ervaring in voorsieningskettingbestuur vereis.

Vereistes

• 'n Minimum driejarige tersiêre kwalifikasie (NQF level 06)/ Nasionale Diploma in Supply Chain Management/ Procurement/ Public Management/ Public Administration of verwant.
• Relevante jare ervaring in Supply Chain Management binne Acquisition Management.
• Geldige bestuurderslisensie.
• Kennis van: Deeglike kennis en begrip van staatsverkrygingstelsels en relevante wetgewing;
• Supply chain management;
• Bestuur van databasisse;. PFMA;. PPPFA;
• Supply Chain-beleide en -prosedures;
• Treasury Regulations en BBBEE Acts;
• Monitering en evalueringsteorie en -metodologie;
• Moniterings- en evaluatingstelsels.
• Vaardighede: Goeie mondelingse en skriftelike kommunikasievaardighede;
• Basiese geletterdheid in syfers;
• Gevorderde interpersoonlike en diplomatieke vaardighede;. Probleemoplossingsvaardighede;. Besluitnemingsvaardighede;
• Statistiese vaardighede;. Rekenaarvaardigheid;. Probleemoplossingsvaardighede;. Voorleggingsvaardighede;
• Beplannings- en organisasievaardighede;
• Vermoë om onafhanklik en onder druk te werk.
• Persoonlike eienskappe: Analitiese denke;. Innovatief;. Skeppend;. Hulpbronneffektief;
• Vermoë om onder stresvolle omstandighede te werk;
• Vermoë om op alle vlakke te kommunikeer;. Mensgerig;
• In staat om netwerke te vestig en te onderhou;. Betroubaar;. Selfversekerd;. Ywerig;. Selfgemotiveerd;
• Vermoë om onafhanklik te werk.
• Moet bereid wees om werkskedule aan te pas in ooreenstemming met kantoorvereistes.

Pligte

• Verskaf administratiewe ondersteuning in die navorsing en behoeftesontleding vir die departement.
• Verskaf leiding aan Eindgebruikers/Projekbestuurders oor die toetsing van markte.
• Lei die proses van belyning van begrotings met departementele doelwitte en Annual Performance Plans.
• Konsolidasie van Procurement Plans en verslag maandeliks aan Head Office.
• Bystand verleen in die raadpleging met relevante belanghebbendes om uitdagings, geleenthede en risiko's te bepaal.
• Identifiseer die frekwensie van behoeftes en ontleed die geïdentifiseerde behoeftes in ooreenstemming met die voorsieningskettingstrategie en versamel data kommoditeitsontleding en soek na alternatiewe.
• Verskaf ondersteuning in die bepaling en ontwikkeling van verkrygingsvoorstelle vir implementering gebaseer op die resultate van die navorsing.
• Versamel en kollasioneer inligting vir die Department Annual Procurement Plan, versamel inligting van die relevante eenhede volgens die voorgeskrewe sjabloon.
• Kontroleer en ontleed die ingediende inligting, bevestig beskikbaarheid van begroting.
• Konsolideer die inligting in 'n verkrygingsplan.
• Verskaf ondersteuning in die proses van die opstel van spesifikasies, adviseer of spesifikasies spesiale voorwaardes moet bevat.
• Bystand verleen aan die identifisering en implementering van voorkeurpuntstelsel, volg alle bewegings van spesifikasie en terms of reference-indiening.
• Verskaf 'n toepaslike reaksie aan interne en eksterne belanghebbendes.
• Verskaf sekretariaatondersteuning aan die relevante Bid Committees.
• Verantwoordelik vir Demand, Acquisition en Contract Management.
• Verseker volle nakoming aan alle Acquisition, Demand Management en Contract Management voorskrifte, beleide, praktysnotas en magtigings van gesag.
• Ontwikkel en onderhou interne beheermaatreëls vir verkryging.
• Verseker die effektiewe bestuur van Demand, Acquisition en Contract-prosesse.
• Stel op en konsolideer die Demand Management Plan, Acquisitions Management en Contract Management-verslae.
• Koördineer insette in die Demand Management Plan.
• Verseker dat verkryging in ooreenstemming met die goedgekeurde Demand Plan is.
• Verseker effektiewe benutting van die CSD.
• Bestuur verkryging insluitend BID-administrasie.
• Bystand verleen by die opstel van Terms of reference, Specifications en Bid Documents.
• Verskaf sekretariaatondersteuning aan die BID-komitees en verskaf die administratiewe pligte tydens die tender/bid-kortingsessies.
• Verskaf bystand in die hersiening van die omvang van die Terms of Reference (TOR).
• Bystand verleen met die monitering van geldigheidsperiode van geslote tenders.
• Bystand verleen in die koördinering en uitvoering van die bodproses.
• Reël en woon bid Evaluation committee-vergaderings by.
• Bestuur van die bid-prosesse en verseker effektiewe funksionering van alle Bid Committees.
• Bestuur en effektiewe benutting van Transversal Contracts en Participation contracts aan staatsorgane.
• Bestuur die proses van die bekom van kwotasies.
• Verse behoorlike dokumentbeheer en dokumentasie.
• Implementeer en hou toe sig op Risk and performance management strategieë in die Supply Chain Management Unit.
• Identifiseer en verminder risiko's binne die Unit.
• Verseker dat alle administratiewe aangeleenthede, korrespondensie en komplekse navrae onverwyld behartig word.
• Bystand verleen by die opstel van maandelikse SCM-prestasieverslae.
• Opstel/verifikasië van alle maandelikse SCM-verslae.
• Verseker implementering en nakoming van die Instruction Notes soos uitgereik deur National Treasury asook Departmental SCM Policy.

Hoe om aan te sollisiteer

for the position of Administration Officer: Demand Management (SCM) must be emailed to: RecruitCPT26-70@dpw.gov.za

Navrae: Mr M. Sozombile Tel No: (021) 402 2250.

Notas

Applications must be submitted on the prescribed Z83 application form (obtainable from any Public Service Department or on the DPSA website link: https:/www.dpsa.gov.za/newsroom/psvc/, which must be signed, initialled and dated by the applicant, and must be accompanied by a detailed curriculum vitae (CV) only. Candidates are not required to submit certified copies of qualifications and related documents on application. Only shortlisted candidates will be required to submit certified copies of qualification and other related documents on or before the date of interview, which should not be older than six months. Should an application be submitted using incorrect/old Z83 application form, such an application will be disqualified. Further take note of the following on completion of Z83 application form: PART A and PART B must be fully completed. PART C - PART G: Noting that there is a limited space provided applicants may refer to CV or indicate. This will be acceptable as long as the CV has been attached and provides the required information. Page 1 of the Z83 application form must be initialled and page 2 signed and dated by the applicant. Failure to comply with the above instructions may result in an application being disqualified. Applicants applying for more than one advertised post must submit separate Z83 application forms and CVs in respect to each post being applied for. Should an application be received where an applicant has applied for more than one posts on the same Z83 application form, the applicant will be considered for the first post indicated on the Z83 application form only. Applications will be received via post/courier services, hand deliveries or email. Late applications will not be considered. Regulation 57 (c) and 67 (9) of the Public Service Regulations 2016, as amended, requires the executive authority to ensure that he or she is fully satisfied of the claims being made and the finalisation of Personnel Suitability Checks in order to verify claims and check the candidate for purpose of being fit and proper for employment, respectively. Shortlisted candidates must be willing to undergo normal vetting and verification processes. Note: It is the responsibility of all applicants to ensure that foreign qualifications are evaluated by SAQA. Due to large volume of responses anticipated, receipt of applications will not be acknowledged, and correspondence will be limited to shortlisted candidates only. Should you not have heard from us within three months from the closing date, please regard your application as unsuccessful. Entry level requirements for SMS posts: in terms of the Directive on Human Resource Management and Development on Public Service Professionalisation Volume 1 a requirement for appointment into SMS posts is the successful completion of the Senior Management Pre-Entry programme as endorsed by the National School of Governance (NSG). The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https: www.thensg.gov.za/training –course /sms-pre-entry programme/. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. Note: For emailed applications, please submit a single PDF document or one attachment per application to the email address designated on the specific position. Kindly note that the emailed applications and attachments should not exceed 15MB. It remains the candidate’s responsibility to ensure that their application is successfully submitted using the required single pdf document. Encrypted document will not be accepted. All though an email application option is available, applicants are encouraged to hand deliver their application. Important: Applicants must submit a separate application for each post applied for, clearly indicating the correct reference number and post title on each application. Applicants who apply for more than one post must submit a separate application for each post. Failure to comply with this requirement may result in the application not being considered. OTHER POSTS