Administrasieklerk: Drukwerk-Uitbesteding

Oorsig

Administrasieklerk wat ondersteuning bied vir drukwerk-uitbestedingsprosesse by Government Printing Works in Pretoria, wat 'n Graad 12-sertifikaat en kennis van die voorsieningsketting vereis.

Vereistes

• 'n Graad 12-sertifikaat. 'n Driejaargraad in Supply Chain Management, 'n NQF5-sertifikaat in kontrakbestuur plus 2 jaar se ervaring in die Supply Chain Management-veld sal 'n bykomende voordeel wees.
• Ander: Begrip van alle relevante Supply Chain Management-wetgewende raamwerke, regulasies en voorskifte.
• Basiese begrip van die PFMA, PPPFA, Financial Framework, Contract Management Framework, Supply Chain Management Framework, Treasury Regulations, GRAP, BBBEE) en begrip van alle Public Service-regulasies en departementele beleide en prosedures.

Pligte

• Lewer doeltreffende en effektiewe administrasieondersteuning in die proses van drukwerk-uitbesteding: Verskaf administrasieondersteuning in die proses van drukwerk-uitbesteding in ooreenstemming met alle relevante voorskifte, beleide en prosedures.
• Kontroleer en verifieer dat kontrakdrukkers se kwotasies en fakture ooreenstem met kontraktariewe.
• Hou rekord van daaglikse monitering van drukkontrakte (werksvoortgang, ens.).
• Verifieer GPW-spesifikasies in ooreenstemming met die drukkontrak.
• Skakel met eksterne kontrakteurs en regeringsdepartemente (nasionaal en provinsiaal) om gladde verloop en korrekte drukwerk-uitbesteding te verseker.
• Lewer ondersteuning met die voorbereiding van kwotasies: Kontroleer en verifieer dat kwotasies voorberei word in ooreenstemming met die vereiste spesifikasies.
• Akkurate rekordhouding en liasserings van kwotasies.
• Lewer administratiewe ondersteuning in die gehaltebeheer- en inspeksieprosesse: Hou rekord van gehaltebeheer en inspeksies, en geïdentifiseerde risiko's.
• Koördineer met relevante belanghebbendes om die gehalte, akkuraatheid en tydige aflewering van drukprodukte in ooreenstemming met ooreengekomde spesifikasies en sperdatums te moniteer.
• Administrasie, rekordhouding en verslagdoening: Verskaf ondersteuningsdienste aan die Afdeling deur 'n behoorlike rekordstelsel te hou, fotokopiëring, skandering en liassering en ordening van dokumente.
• Behoorlike berging van personeelrekords, onderhoud van die verlofregister vir die afdeling.
• Akkurate verslagdoening betyds wanneer vereis.
• Neem deel aan die hersiening en opdatering van standaardbedryfsprosedures: Inkorporeer goedgekeurde veranderinge in SOP's in oorleg met die toesighouer.
• Hersien bestaande SOP's en identifiseer verouderde, onduidelike of ontbrekende inligting.
• Verskaf insette oor operasionele uitdagings en voorgestelde verbeterings aan bestaande SOP's.
• Onderhou rekords van hersiende en opgedateerde SOP's vir verwysings- en nakomingsdoeleindes.
• Diensstandaard en monitering van verskaffers.
• Bied aan by alle monitering en prestasie-assesserings van kontrakverskaffers oor goedere en dienste wat gelewer is om in ooreenstemming te wees met die Contract Management Framework.
• Rapporteer enige swak gehalte van diens direk aan die Contract Management-eenheid

Hoe om aan te sollisiteer

Link: GPW26/02

Navrae: Ms. L Ndhlovu Tel No: (012) 748 6308

Notas

All attachments for online applications must include an application form (Z83) and detailed CV combined in one PDF or attachment. Pictures/Snapshot, Zipped, IMG and JPEG documents will not be accepted. Indicate the correct job title and the reference number of the post on the subject line of your email. Use the correct email address associated with the post. Failure to do so, your application will be disqualified. Applications quoting the relevant reference number must be submitted on the new form Z83, obtainable from any Public Service Department or on the internet at www.gov.za/documents. Received applications using the incorrect application for employment (old Z83) will not be considered. Each post(s) advert must be accompanied by its own application form for employment and must be fully completed, initiated and signed by the applicant. Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following the communication from Human Resources and such qualification(s) and other related document(s) will be in line with the requirements of the advert and duly certified. The Department does not accept applications via fax. Applicants who do not comply with the above-mentioned instructions/ requirements, as well as applications received late will not be considered. Failure to submit all the requested documents will result in the application not being considered. Correspondence will be limited to shortlisted candidates only. All shortlisted candidates, including SMS, shall undertake two pre-entry assessments. One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment. Selection panel shall score both technical exercises as an additional criterion in the interview process. If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to a personnel suitability check (criminal record, citizenship, credit record checks, qualification verification and employment verification). Please note by responding to the advertisement, you consent to the collection, processing, and storing of your Personal Information in accordance with the Protection of Personal Information Act (POPIA). Your information will be used solely for the purpose of this process and will not be shared with third parties without prior consent unless required by law. The Department reserves the right not to make any appointment(s) to the below advertised post(s). The successful candidate will be required to enter into an employment contract and a performance agreement. The Department is an equal opportunity affirmative action employer. It is the Department’s intention to promote equity (race, gender and disability) through the filling of this post(s). OTHER POSTS