Administrasieklerk: Kontrakbestuur

Oorsig

Administrasieklerk wat skriftelike ondersteuning vir kontrakbestuur by Government Printing Works in Pretoria verskaf.

Vereistes

• A Graad 12-sertifikaat. 'n Driejaarige graad in Toevoerkettingbestuur, plus 2 jaar se ervaring in die kontrakbestuurveld en 'n NQF5-sertifikaat in kontrakbestuur sal 'n bykomende voordeel wees; kennis van die kontrakbestuursraamwerk en die administrering van die kontrakregister sal 'n bykomende voordeel wees.
• Ander: Begrip van alle relevante wetlike raamwerke, regulasies en voorskrifte rakende Toevoerkettingbestuur.
• Basiese begrip van die PFMA, PPPFA, Finansiële Raamwerk, Kontrakbestuursraamwerk, Toevoerkettingbestuursraamwerk, Tesourie-regulasies, GRAP, BBBEE) en begrip van alle Openbare Diens-regulasies en departementele beleide en prosedures.

Pligte

• Verskaf skriftelike ondersteuning by die administrering van kontrakooreenkomste: Berei motiverings vir kontrakte voor en verskaf insette vir motiverings aan die Bestuurder.
• Verseker akkurate fakture van kontrakteurs ter indiening by die Assistentdirekteur vir goedkeuring van betaling deur die Direkteur wanneer bestellings afgelewer word.
• Stel voorleggings aan Regs op vir die opstel van SLA's en addenda.
• Verskaf skriftelike ondersteuning by die monitering van diensvlakooreenkomste: Verseker dat diensvlakooreenkomste in ooreenstemming is met alle relevante wetgewing, regulasies en GPW-voorskrifte, beleide en prosedures.
• Verseker dat kontrakte behoorlik uitgevoer, gehandhaaf en opgedateer word deur kontrakprestasie op te spoor, kontraknalewing te monitor en te verseker dat kontraktuele verpligtinge nagekom word.
• Monitor en kontroleer die geldigheidsperiode van die Kontrakte/Diensvlakooreenkomste (SLA's) om die verlenging/vernuwing van SLA's voor die vervaldatum te verseker, indien nodig.
• Verskaf doeltreffende administratiewe ondersteuningsdienste vir die Subafdeling: Verskaf bystand met logistieke ondersteuning, die bestelling en uitreiking van stasieery, ens.
• Behoorlike bewaring van personeelrekords.
• Aantal kontrakte waarop prysaanpassings gedoen is as gevolg van CPI-verhoging of PSMA-jaarlikse verhoging.
• Aantal kontrakvervaldaadstellingsbriewe wat aan die eindgebruiker gekommunikeer is.
• Werk kontrakregisters van diensverskaffers op en handhaaf dit: Verseker oplaaiing, akkurate verslagdoening en rekordhouding van alle kontrakinligting wat in die Outomatiese Kontrakregister in die Subdirektoraat verskyn soos vereis.
• Handhaaf alle kontrakverwante dokumente, insluitend die skep, organiseer en liasseer van dokumente.
• Stel basiese verslae op wat verband hou met kontrakbestuur, insluitend kontrakstatus, prestasie, nalewing en risiko's.
• Bystand verleen met alle kontraktuele aktiwiteite soos beheer deur die Kontrakbestuursraamwerk regdeur die kontraklewensiklus, insluitend dienshersienings en aanvangsvergaderings.

Hoe om aan te sollisiteer

Link GPW26/01

Navrae: Ms. L Ndhlovu Tel No: (012) 748 6308

Notas

All attachments for online applications must include an application form (Z83) and detailed CV combined in one PDF or attachment. Pictures/Snapshot, Zipped, IMG and JPEG documents will not be accepted. Indicate the correct job title and the reference number of the post on the subject line of your email. Use the correct email address associated with the post. Failure to do so, your application will be disqualified. Applications quoting the relevant reference number must be submitted on the new form Z83, obtainable from any Public Service Department or on the internet at www.gov.za/documents. Received applications using the incorrect application for employment (old Z83) will not be considered. Each post(s) advert must be accompanied by its own application form for employment and must be fully completed, initiated and signed by the applicant. Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following the communication from Human Resources and such qualification(s) and other related document(s) will be in line with the requirements of the advert and duly certified. The Department does not accept applications via fax. Applicants who do not comply with the above-mentioned instructions/ requirements, as well as applications received late will not be considered. Failure to submit all the requested documents will result in the application not being considered. Correspondence will be limited to shortlisted candidates only. All shortlisted candidates, including SMS, shall undertake two pre-entry assessments. One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment. Selection panel shall score both technical exercises as an additional criterion in the interview process. If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to a personnel suitability check (criminal record, citizenship, credit record checks, qualification verification and employment verification). Please note by responding to the advertisement, you consent to the collection, processing, and storing of your Personal Information in accordance with the Protection of Personal Information Act (POPIA). Your information will be used solely for the purpose of this process and will not be shared with third parties without prior consent unless required by law. The Department reserves the right not to make any appointment(s) to the below advertised post(s). The successful candidate will be required to enter into an employment contract and a performance agreement. The Department is an equal opportunity affirmative action employer. It is the Department’s intention to promote equity (race, gender and disability) through the filling of this post(s). OTHER POSTS