Persoonlike Assistent

Oorsig

Verskaf sekretariële en administratiewe ondersteuning aan die Sekretaris vir Verdediging by die Armscor-gebou in Pretoria, met Graad 12, 'n sekretariële diploma en drie jaar se ervaring as vereistes.

Vereistes

• Graad 12 (NQF Level 4) of 'n gelykwaardige kwalifikasie met 'n Sekretariële Diploma. 'n Nationale Diploma (NQF Level 6) sal as 'n bykomende voordeel dien of 'n gelykwaardige kwalifikasie. 'n Minimum van drie (3) jaar se gesamentlike ervaring in die lewer van 'n ondersteuningsdiens aan Senior Bestuur en uitvoerende administratiewe ondersteuningsdienste, insluitend verslagskrywing en voorbereiding van agtergrondnotas, met sterk organisatoriese vaardighede vir Senior Bestuur.
• Kennis van Openbare Diens-wetgewing, Rekordbestuur, Kantooradministrasie en Finansiële Administrasie.
• Spesiale vereistes (vaardighede benodig): Sund organisatoriese vaardighede en tydbestuurvaardighede.
• Goeie mensevaardighede.
• Hoë vlak van betroubaarheid.
• Bewese skriftelike en verbale kommunikasievaardighede.
• Vermoë om met takt en diskresie op te tree.
• Vermoë om navorsing te doen en dokumente en situasies te ontleed.
• Goeie versorging en aanbieding.
• Selfbestuur en motivering.
• Bewese rekenaarvaardighede, insluitend die gebruik van die PowerPoint-rekenaarprogram.

Pligte

• 'n Suksesvolle kandidaat sal vereis word om die volgende pligte uit te voer: Verskaf sekretariële, ontvangs- en administratiewe ondersteuningsdienste aan die Sekretaris vir Verdediging.
• Ontvang besoekers, sift en stuur telefoonoproepe en hanteer navrae op professionele wyse.
• Verseker doeltreffende en effektiewe administratiewe ondersteuning aan die Sekretaris vir Verdediging in ooreenstemming met departementele vereistes.
• Ondersoek dokumente om aksies/inligting/ander dokumente vir vergaderings te bepaal.
• Onderhou 'n doeltreffende lêer- en rekordbestuurstelsel en administratiewe koördinasie in ooreenstemming met toepaslike beleide en prosedures.
• Bly op hoogte van relevante wetgewing, voorskrifte, beleide, prosedures en direktiewe wat op die werksomgewing van toepassing is.
• Berei en stel agtergrondnotas, verslae, korrespondensie, voorleggings, ander dokumente en relevante inligting vir die Sekretaris vir Verdediging op soos vereis.
• Koördineer logistieke reëlings vir vergaderings, insluitend plekke, voorsiening van etes, dokumentasie en tegniese vereistes.
• Koördineer die verkryging van goedere en items vir die aktiwiteite van die Sekretaris vir Verdediging.
• Koördineer die reis- en akkommodasiereëlings vir die Sekretaris vir Verdediging tydens vergaderings en besoekte.
• Skakel met interne en eksterne belanghebbendes namens die Sekretaris vir Verdediging.
• Onderhou te alle tye die vertroulikheid van sensitiewe inligting en dokumente.

Hoe om aan te sollisiteer

Department of Defence, Office of the Secretary for Defence, Private Bag X910, Pretoria, 0001 or you may hand deliver to ARMSCOR Building C/O Nossob & Delmas Ave, Erasmuskloof Ext 4, Pretoria, 0001 or email to zama.mahlangu@dod.mil.za

Navrae: Ms Zama Mahlangu Tel No: (012) 355-6206

Notas

It is the Department’s intention to promote equity (race, gender and disability) through the filling of these posts with candidates whose transfer/promotion/appointment will promote representivity in line with the numeric targets as contained in our Employment Equity plan. Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service Department office, i.e., effective 01 January 2021, or on the DPSA website link: https://www.dpsa.gov.za/newsroom/psvc/. Should an application be received using incorrect application employment form Z83, it will be disqualified, which must be originally signed and dated by the applicant, and which must be accompanied by a detailed CV only (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience). Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview which should not be older than six months. Failure to comply with the above instructions will result in applications being disqualified. Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for. If an applicant wishes to withdraw an application, it must be done in writing. Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. Under no circumstances will photostat copies or faxed copies of application documents be accepted. The successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks and qualification and employment verification). Successful candidates will also be subjected to security clearance processes. The level of appointments is dependent upon, qualifications, relevant experience and research output. All shortlisted candidates, including SMS, shall undertake two pre-entry assessments. One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. The competency assessment will be limited to successful candidates in the interview process only. Shortlisted candidates will be subjected to a personnel suitability checks (pre-employment screening) which may include social media profiles checks. A successful candidate will have to undergo a full security vetting while in the employ of the department and negative outcome shall nullify employment contract. Failure to submit the required documents will result in your application not being considered. Successful candidates will be required to disclose their financial interests within one (1) month of appointment. Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful. Due to the large volume of responses anticipated, receipt of applications will not be acknowledged, and correspondence will be limited to short-listed candidates only. For more information on the job description(s) please contact the person indicated in the post details. Successful candidates will be appointed on probation for the period of twelve (12) months in terms of the prescribed rules. OTHER POST