Senior Administratiewe Klerk: Administrasie, Koördinering

Oorsig

Senior Administratiewe Klerk benodig in Pretoria om vergaderings te koördineer, korrespondensie te bestuur en sekretariële ondersteuning binne die Direktoraat van Nasionale Menslike Hulpbronontwikkeling te bied.

Vereistes

• 'n Senior Sertifikaat/Grade 12/NCV Sertifikaat vlak 4. 'n Verwante graad/Nasionale diploma sal 'n bykomende voordeel wees. 'n Minimum van een tot twee jaar se relevante ervaring sal 'n bykomende voordeel wees.
• Die suksesvolle kandidaat moet aanpasbaar, gedissiplineerd, selfversekerd wees en in staat wees om onafhanklik en onder druk te werk en saam met 'n diverse span te werk.
• Goeie skryf-, Kommunikasie- en interpersoonlike verhoudingsvaardighede is noodsaaklik tesame met ervaring in administrasie.
• Vermoë om notules te skryf, agenda's op te stel, plekke en versnaperinge te organiseer, vergaderings te koördineer, beleide, wette en regulasies, Rekenaarvaardigheid d.w.s.
• MS Word, Excel, Outlook en PowerPoint, Belanghebbende-betrokkenheid en Kennis en begrip van sosiale media.

Pligte

• Om te help met die werk wat in die Direktoraat: Nasionale Menslike Hulpbronontwikkeling verrig word, insluitend die koördinering van vergaderings vir die Menslike Hulpbronontwikkelingsraad van Suid-Afrika en sy strukture.
• Om alle inkomende en uitgaande pos te hanteer en na die korrete rolspelers te verwys.
• Om sekretariele funksies in raadsvergaderings te vervul en waarookal die Menslike Hulpbronontwikkelingsraad van Suid-Afrika sitting het.
• Om seminare, vergaderings en sosiale funksies te reël en te skeduleer en plekke te identifiseer, rolspelers uit te nooi en verfrisings te organiseer.
• Om alle notules/besluite aan te teken en aan alle relevante rolspelers te kommunikeer en opvolg te doen oor vordering.
• Om alle relevante dokumente vir vergaderings bymekaar te maak.
• Dokumente deur te gaan om vas te stel watter aksies/inligting/ander dokumente vir vergaderings benodig word.
• Om 'n lêerstelsel te hou.
• Om dokumente, memorandums, briewe en verslae op te stel.
• Om agenda's en notules vir vergaderings en werkswinkels op te stel.
• Om met reisagente te skakel om reis- en akkommodasie-reëlings te tref vir lede en sosiale vennote van die HRDCSA.
• Om die reis- en onderhoudsakte te verwerk.
• Om die Adjunkdirekteur te help met die bestuur van die kantoor en ondersteuning te bied wanneer vereis.
• E-posse stuur en ophaal, memorandums en voorleggings tik. N.B.
• Alle gekose kandidate wat op die kortlys geplaas is, sal vereis word om 'n relevante bevoegdheidsuitoefening te voltooi.

Hoe om aan te sollisiteer

DHET invites applicants to apply online on the New Z83 form by accessing the Departmental Website (click the ‘apply now’ button) or http://z83.ngnscan.co.za/apply and follow the easy prompts/instructions.

Navrae: Mr R Kgare/Ms XE Rikhotso/Ms P Morota Tel No: (012) 312 5165/5513/6389

Notas

Upload the supporting document namely, (1) a comprehensive CV and any other document (where required). A fully completed and signed Z83 form and a detailed Curriculum Vitae will be considered. A helpful user guide and videos are available on the DHET website careers page to enable completion of the digital Z83. Only shortlist ted candidates will be required to submit certified documents/copies of qualifications and other relevant documents to support the application on or before the day of the interviews. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Candidates whose appointments promote representativity in terms of race, gender, and disability will receive preference. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. One of the minimum entry requirements for the SMS position is the Pre-entry Certificate. No appointment will occur without successfully completing the pre-entry certificate and submission thereof. For more details on the pre-entry course visit: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. The candidate(s) will be required to sign an annual performance agreement, disclose his/her financial interests, and be subjected to security clearance. If you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to personnel suitability checks (criminal record check, citizenship verification, qualification/study verification, and previous employment verification). Applications received after the closing date will not be considered.“DHET is committed to providing equal opportunities and practising affirmative action employment. It is our intention to promote representatives in terms of (race, gender, and disability) in the organisation”. Employment Equity principles will be applied in accordance with the Departmental Employment Equity Policy, taking into consideration the applicable equity targets, representativity, and legislative requirements