Onderdirekteur: Kantoordienste

Oorsig

Onderdirekteur: Kantoordienste by die Department of Public Works, Roads and Infrastructure in Polokwane, wat 'n NQF level 6-kwalifikasie en vyf jaar se kantoordienste-ervaring vereis.

Vereistes

• Graad 12/ Matriek en 'n kwalifikasie op NQF level 06 vlak in Openbare Administrasie/ Bestuurswetenskappe/ Kantoorbestuur en Tegnologie soos erken deur SAQA. 5 jaar ervaring in 'n kantoordienstadministrasie-omgewing met 'n minimum van drie (3) jaar op juniorbestuursvlak. 'n Geldige bestuurderslisensie met die uitsondering van aansoekers met gestremdhede.
• Kennis & Vaardighede: Kennis van relevante Openbare Diens-wette, regulasies en raamwerke.
• Kennis en begrip van beleidsontleding, -ontwikkeling en -interpretasie.
• Strategiese vermoë en leierskap.
• Probleemoplossing en ontleding. Besluitneming. Spanleierskap. Kreatiwiteit.
• Finansiële bestuur.
• Kliëntfokus en responsiwiteit. Kommunikasie. Rekenaarvaardighede. Mensebestuur.
• Beplanning en organisering. Konflikbestuur.

Pligte

• Bestuur die voorsiening van kantoorbenodigdhede en -dienste: Ontwik beleide, strategie en prosesse met betrekking tot die voorsiening van benodigdhede.
• Fasiliteer begroting vir departementele kantoorbenodigdhede en -dienste.
• Ontwik norme en standaarde vir die voorsiening van benodigdhede.
• Voer behoeftebepaling uit met betrekking tot die benodigde aantal en tipe kantoor- en huismeubels.
• Verskaf spesifikasies vir benodigdhede wat verkry moet word.
• Hou toesig oor die ontvangs van benodigdhede van die diensverskaffer.
• Bestuur die verspreiding van benodigdhede volgens die vasgestelde norm.
• Bepaal en fasiliteer instandhouding en herstel van gebroke kantoor- en huismeubels.
• Beveel aan en fasiliteer die wegdoening van oortollige of onherstelbare meubels.
• Voer periodieke inspeksies uit ten opsigte van alle meubels in voorraad geneem.
• Bestuur die verkryging van uniforms en beskermende kleding.
• Bestuur en verskaf akkommodasie en verwante behoeftes (vlugte, pendeldienste, ens.).
• Bestuur telekommunikasiedienste: Ontwik en implementeer telekommunikasiebeleide, -strategie, -prosesse en -prosedures.
• Fasiliteer begroting van telekommunikasiedienste in ooreenstemming met die behoeftes van die departement.
• Bestuur die skakelbord.
• Bestuur en fasiliteer die installering van landlyne en uitbreidings wat benodig word in ooreenstemming met die aantal kantore en beskikbare personeel.
• Skakel met diensverskaffers met betrekking tot diensinstandhouding en die aktivering van spoelskakels en PIN-kodes.
• Verskaf norme vir die voorsiening van seltelefone.
• Evalueer aansoeke om seltelefone en doen aanbevelings.
• Bestuur die verkryging van seltelefone.
• Monitor nakoming van toegekende lugtyd volgens norme en standaarde.
• Bestuur die voorsiening van maandelikse rekeninge.
• Verskaf die monetêre waarde van die gebruik van telekommunikasie.
• Bestuur die voorsiening van arbeidsbesparende toestelle: Ontwik en implementeer arbeidsbesparende verkrygingsbeleide, -strategie, -prosesse en -prosedures.
• Fasiliteer begroting vir die verkryging van departementele arbeidsbesparende toestelle.
• Bestuur die diensvlakooreenkoms met die diensverskaffers oor arbeidsbesparende toestelle.
• Monitor die diensverskaffer se nakoming van die ooreenkoms.
• Bestuur die instandhouding van die toestelle soos per ooreenkoms.
• Verskaf en monitor die monetêre waarde van die gebruik van arbeidsbesparende toestelle soos per diensooreenkoms.
• Bestuur betaling vir arbeidsbesparende toestelle.
• Bestuur en benut hulpbronne (menslik, finansieel en fisies) in ooreenstemming met relevante riglyne en wetgewing.
• Beplan en organiseer hulpbronne vir toekomstige vereistes (menslik, finansieel, toerusting, ens.).
• Berei die begroting voor in ooreenstemming met strategiese planne, operasionele plan en departementele doelwitte.
• Implementeer die begroting deur besteding te monitor, te projekteer en te rapporteer.
• Maksimeer besteding in ooreenstemming met strategiese doelwitte.
• Monitor prestasie en taakvoltooiing.
• Stel teikens.
• Monitor en rapporteer oor die benutting van toerusting.
• Evalueer en monitor prestasie en waardering van werknemers.
• Verskaf personeelkapasiteit en -ontwikkeling.
• Verbeter en behou werknemermotivering en kweek 'n kultuur van prestasiebestuur.
• Bestuur dissipline.
• Verskaf posbeskrywings aan ondergeskiktes.
• Bestuur afdelingsverlof sake.

Hoe om aan te sollisiteer

Applicants should apply through the following website https://erecruitment.limpopo.gov.za. The application on the eRecruitment system should be accompanied by the new Z83 and recent comprehensive CV (previous experience must be comprehensively detailed, i.e. positions held and duration/dates). Failure to attach required documents will result in the application not being considered/disqualified Applications may also be hand delivered/posted to: Department of Public Works, Roads and Infrastructure: Private Bag X9490, Polokwane, 0700 or hand delivered at Works Tower Building, No. 43 Church Street, Polokwane, 0699. For Capricorn District: Private Bag X9378, Polokwane, 0700 Or hand deliver at 15 Landros Mare street, next to Correctional Services. For Mopani District: Private Bag X576, Giyani, 0826 or hand deliver at 570 Parliamentary Building, Giyani. For Sekhukhune District: Private Bag X02 Chuenespoort, 0745 or hand deliver at Lebowakgomo Zone A, next to traffic department. For Vhembe District: Private Bag X2248, Sibasa, 0970 or hand deliver at Cnr. Traffic and Raluswielo Street, Sibasa. For Waterberg District: Private Bag X1028, Modimolle, 0510 or hand deliver at Cnr. Thabo Mbeki & Elias Motsoaledi Street. The application on eRecruitment system should be accompanied by recent comprehensive CV (previous experience must be comprehensively detailed, i.e. positions held and duration/dates) as well as copies of all qualifications, Identity Document and valid driver’s license only. Failure to attach copies and required documents will result in the application not being considered/disqualification.

Navrae: Ms. Hanyane NP, Mr. Moabelo MJ, Ms. Motsai S Tel No: (015) 284 7586/7627,7262.

Notas

Applications must be submitted on a duly completed prescribed Z83 application for employment form (2021 version) obtainable from any public service department or can be downloaded from www.dpsa.gov.za. Applications must be accompanied by a detailed CV. Applicants are not required to submit copies of qualifications and other relevant documents on application except when applying through the erecruitment system. All fields in Part A, Part C and Part D of the Z83 form should be completed. In Part B, all fields should be completed in full. Part E, F & G applicants often indicate “refer to CV or see attached”, this is acceptable as long as the CV has been attached and provides the required information. Applicants with foreign qualifications remain responsible for ensuring that their qualifications are evaluated by the South African Qualifications Authority (SAQA). Successful incumbent will be expected to sign a performance agreement within one month after assumption of duty. The successful candidate will also be required to disclose his or her financial interests in accordance with the prescribed regulations. All shortlisted candidates will be subjected to a security clearance and verification of qualifications. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. All shortlisted candidates for SMS posts will be subjected to technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. Proof of the completion of the SMS pre-entry programme (Nyukela) must be submitted prior appointment. The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the link:https://www.thensg.gov.za/training-course/sms-pre- entryprogramme/. The recommended candidate for appointment will be subjected to Personnel Suitability Check for security reasons. Failure to comply with the above requirements will result in the disqualification of the application. The Department reserve the right not to make any appointment(s) to the posts advertised. The employment decision shall be informed by the Employment Equity Plan of the Department. Correspondence will be limited to shortlisted candidates only. If you do not hear from us within three (3) months after the closing date, please consider your application as being unsuccessful. However, should there be any dissatisfaction, applicants are advised to seek reasons for the above administration action in terms of Promotion of Administrative Justice Act (PAJA), Act No. 3 of 2000. The department will not carry any related costs (transport, accommodation or meals) for candidates attending interviews. The Department of Public Works, Roads and Infrastructure is an equal opportunity and affirmative action employer. Women and people living with disabilities are encouraged to apply. MANAGEMENT ECHELON