Persoonlike Assistent van die Hoofdirekteur: Hulpbron

Oorsig

Verskaf sekretariële en administratiewe ondersteuning aan die Hoofdirekteur: Hulpbron by die Office of the Premier in Johannesburg, wat 'n Graad 12 plus 'n Sekretariële Diploma en drie tot vyf jaar se ervaring vereis.

Vereistes

• Graad 12 (NQF Level 4) of gelykwaardig, gekoppel aan 'n Sekretariële Diploma of gelykwaardige kwalifikasie in Kantooradministrasie, en 'n minimum van drie tot vyf (3–5) jaar se ervaring in die verskaffing van administratiewe en sekretariële ondersteuning aan 'n senior bestuurder.
• Uitstekende skriftelike en mondelinge kommunikasievaardighede.
• Klank rekenaarvaardigheid, professionele telefoonetiket, sterk interpersoonlike en verhoudingsbestuursvaardighede, asook beplanning, organisering, analitiese denke, probleemoplossing en dokumentontleding vermoëns.

Pligte

• Verskaf professionele sekretariële, administratiewe en kantoorondersteuningsdienste aan die senior bestuurder; bestuur dagboeke, afsprake, korrespondensie en telefoonnaavrae; koördineer die roetering, opsporing en opvolging van dokumente na relevante belanghebbendes.
• Koördineer vergaderings, berei agenda's voor, stel ondersteunende dokumentasie op en neem notule; opstel van verslae, voorleggings en ander dokumente soos vereis; versamel, konsolideer en koördineer verslae van die Hoofdirektoraat om bestuursverslagdoening te ondersteun.
• Onderhou lêer- en rekordbestuurstelsels; koördineer reis- en logistieke reëlings; fasiliteer die effektiewe vloei van inligting en kommunikasie tussen die kantoor van die senior bestuurder, die Hoofdirektoraat en belanghebbendes.
• Verskaf begrotingsadministrasieondersteuning deur begrotingverwante dokumentasie te koördineer, uitgawes te monitor, uitgawerekords te hou, met verkrygingsprosesse te help en begrotingsverslagdoening.
• Stel bestuurder in kennis van potensiële oor- of onderverbruik van fondse.
• Bestuur kantoorhulpbronne en administratiewe registers vir verlof; en verseker nakoming van tersaaklike wetgewing, beleide en prosedures.

Hoe om aan te sollisiteer

Applications must be submitted only online at www.gautengonline.gov.za

Navrae: Ms Phelisa Khuzwayo Tel No: (011) 355 6730

Notas

Applicants must submit a fully completed and signed new Z83 Form; a comprehensive Curriculum Vitae (CV); and the relevant reference number quoted on the application. Applications submitted by email, fax, post or hand delivery will not be accepted. Failure to submit all the required documents will result in the application not being considered. Only shortlisted candidates will be required to submit certified copies of qualifications, identity documents and other supporting documents on or before the interview date, as directed by Human Resources. Applicants with foreign qualifications must submit a SAQA evaluation certificate if shortlisted. All shortlisted candidates, including SMS, shall undertake two pre-entry assessments. One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. Attend a DPSA-prescribed SMS Competency Assessment if recommended by the Selection Committee following the interview process. Appointment to an SMS post is subject to successful completion of the Nyukela Pre-Entry Programme (Certificate for Entry into the SMS) offered by the National School of Government (NSG). The successful candidate must provide proof of registration and successful completion of the programme prior to appointment. The cost of the programme is for the applicant's own account. For further information visit: www.thensg.gov.za/training. The successful candidate will be required to sign a Performance Agreement within three (3) months of assuming duty, disclose their financial interests in accordance with applicable regulations. Undergo personnel suitability checks, including criminal record, citizenship, credit, qualification and employment verification. The Gauteng Office of the Premier is committed to the principles of Employment Equity and fair representation. In line with the Department's Employment Equity Plan, preference will be given to suitably qualified candidates from designated groups. Particular consideration will be given to African females, Coloured males, Indian males, Indian females, White males, White females, and persons with disabilities, in order to promote equitable representation within the Department. By applying, applicants consent to the processing of their personal information in accordance with the Protection of Personal Information Act (POPIA). If you have not been contacted within three (3) months of the closing date, please consider your application unsuccessful. The Gauteng Office of the Premier reserves the right not to fill, withdraw or cancel the advertised post at any stage of the recruitment process. The Gauteng Office of the Premier thanks all applicants for their interest. No late applications will be considered. MANAGEMENT ECHELON